Before researchers can use records stored in the Archives or enter the reference room, they must register at the reception desk. OAR 166 requires that valid government-issued photo identification be furnished prior to entering the reference room. Researchers must complete a brief registration form with name, identification number, telephone number, and mailing address. They must also sign the form and by doing so agree to rules and regulations designed to protect the unique and valuable records they will be using. Researchers planning a visit to the Archives may download the registration form (PDF) and complete it ahead of time to speed the process.
Once the completed form is given to the receptionist, the researcher will be issued a blue reference identification card, which can be shown to the receptionist on subsequent visits to speed the registration process. A new registration form must be completed each year.
The receptionist will then issue the researcher a "records use form." This form is to be delivered by the researcher to a reference archivist immediately upon entry into the reference room. The researcher should not write on this form.