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Researcher

Archives staff will answer simple, informational requests for no charge and will conduct research and send copies for a fee for researchers who cannot come to the Archives.

The Reference Room

Research and copy services

Generally, the most comprehensive, timely, and cost-effective research is still conducted by planning a visit to the Archives Building in Salem. This makes all of the Archives resources available on a nearly immediate basis. However, because of distance or time, many people cannot conveniently travel to Salem. Of course, they are encouraged to use the Web resources for all or part of the research. But a good deal of research still requires actually examining the records. For these situations, the Archives offers research and copy services:

Ready reference requests:

Researchers may submit simple, informational requests to the Archives for no charge. These include requests that can be answered by staff without leaving their workstation or by consulting basic reference tools such as finding aids, tracing binders, or reference books. Do not use this option to request copies of actual records or research. Ready reference requests may be made in person or by telephone, fax, postal mail, or e-mail:

Oregon State Archives
800 Summer St NE
Salem, OR 97310
503-373-0701 ext. 1
Fax: 503-378-4118
reference.archives@state.or.us

Research and copies by Archives staff:

Researchers may submit requests for research, copies, and other services to the State Archives in person or by telephone, fax, postal mail, or e-mail:

Oregon State Archives
800 Summer St NE
Salem, OR 97310
503-373-0701 ext. 1
Fax: 503-378-4118
reference.archives@state.or.us

A member of the Archives staff will conduct up to four hours of research per request. The requests are handled on a first come-first served basis. The Archives attempts to complete the research and have the response sent in 7 to 10 working days. This varies somewhat depending on the nature of the request, workload, and staffing.

No expedited research is conducted by the Archives, however, several private, fee-based researchers are willing to work to specifications. The Archives is not affiliated with these researchers and does not take responsibility for any agreements made.

Fees for research and copies by Archives staff:

The following fees are collected for State Archives services:

(1) Ready Reference Requests -- no charge. This includes requests for information that can be answered by staff without leaving their workstation or by consulting basic reference tools such as finding aids, tracing binders, or reference books.

(2) Basic Records Request -- $5 in-state; $10 out-of-state. This includes copying charges, postage and supplies. It applies to one-page documents. A Basic Records Request must provide an exact citation to a record (e.g., a citation from the death index, a record listed in the on-line index) in the custody of the Archives Division.

(3) Basic Case File Request -- $10 in-state; $15 out-of-state. This includes up to 10 photocopies, postage and supplies. Additional photocopy pages are charged at 75 cents per page. A Basic Case File Request must provide an exact citation to a record in the custody of the Archives Division.

(4) Requests -- not defined above will include labor charges plus copying, supply and postage charges when incurred. In addition, requests received from out-of-state will be charged an additional $5 fee.

(5) Labor Charges -- $40 per hour, charged in 15-minute increments. There is a maximum of four hours labor for any request.

(6) Expedited service fee: Rush requests will be assessed a thirty-dollar ($30) fee in addition to all applicable research and copy fees. Rush requests are limited to single specific requests and are dependent on staff availability. Such requests may be subject to review and restrictions.

(7) Photocopies. Copies made by the customer -- 25 cents per page. Copies made by Archives Division staff -- 75 cents per page.

(8) Fax -- 75 cents per page.

(9) PDF -- 75 cents per page.

(10) Audio Tape duplication. Cassette to cassette duplicates -- $7 per cassette.

(11) Certification -- $5 per certification.

(12) Digital Images of existing files for electronic download or copied to CD-ROM:

(a) Case File -- $35

(b) Multipage image (10 pages or less) -- $10

(c) Single page image -- $5

(13) High Resolution (600 dpi) digital images of Historical Trademarks, oversized maps or photographs -- $20 per image.

(14) Reproduction by Outside Vendor -- Vendor and travel costs, when applicable plus $10 handling fee.

(15) The Secretary of State shall not refund fees paid in excess of the amount legally due the Division if the amount is $10 or less, unless a refund is requested in writing by the applicant or the applicant's legal representative. Such requests must be made within three years of the date payment is received by the Division.

Stat. Auth.: ORS 177.130 & 357.885
Stats. Implemented: ORS 177.130 & 357.885
Hist.: OSA 4-2002, f. & cert. ef. 7-3-02; OSA 9-2009, f. & cert. ef. 10-15-09

Out-of-state charge:

An out-of-state charge of $5 applies to each named individual and each record type copied. (e.g. Death record for John Smith and marriage return for John Smith would incur a $10 charge to an out-of-state request)

Delta On to volunteers

Oregon Secretary of State • 136 State Capitol • Salem, OR 97310-0722
Phone: (503) 986-1523 • Fax: (503) 986-1616 • oregon.sos@state.or.us

© 2013 State of Oregon All Rights Reserved​