Oregon State Archives in the News
Publications Manager Elected to Leadership Role in National Body
Julie Yamaka, manager of the Publications Unit of the Oregon State Archives, has been elected to be the next Secretary-Treasurer of the Administrative Codes and Registers (ACR) section of the National Association of Secretaries of State (NASS).
National Association of Secretaries of State
Founded in 1904, the National Association of Secretaries of State (NASS) serves as a medium for members to exchange information and take unified stances on important issues. Topics of common interest range from conducting elections, registering corporations, trademarks and trade names, publishing state administrative codes and registers, handling business and occupational licensing, and administering the uniform commercial code. Membership includes the 50 states, the District of Columbia, and the territories of Guam, Puerto Rico, and the U.S. Virgin Islands.
Administrative Codes and Registers section
The Administrative Codes and Registers (ACR) section of NASS represents government and private sector professionals interested in administrative law. The ACR section was created in 1978, when administrative code and register government publishers met under the aegis of NASS. In 26 of the states, the rules filing or publication function is located within the Secretary of State's Office. In the remaining jurisdictions, the function may be located elsewhere in the executive branch, in the legislative branch, in the judicial branch, or in an independent agency.
ACR sessions normally focus on legal issues in rulemaking; printing, marketing, and distribution strategies; rules review; and advances in computer and publication technology. Sessions include panels, demonstrations, and speakers of national reputation.
ACR is a national organization relying upon NASS to provide administrative support. The ACR bylaws provide for biennial election of a President, Vice President, and Secretary-Treasurer, as well as other appointed offices. The officers present a budget and program plan each year in an annual winter meeting.
Julie's duties and responsibilities as Secretary-Treasurer will include:
• serving as recording secretary during each ACR business meeting, providing a copy of the minutes to the President and maintaining an archival account of each business meeting.
• overseeing the creation of a record of each ACR conference and meeting;
• reconciling financial statements, and reporting the outcome of reconciliations to the President and Vice President;
• receiving the monthly financial reports prepared by NASS Executive Director and making a report at both the annual conference and winter meeting on the financial condition of ACR; and
• overseeing the issuance of checks in payment of expenditures from the ACR account.