|An e-mail policy and
procedures instructing employees on how to implement the policy, can be an
agency's greatest strength during lawsuits and audits. The cost of formulating an e-mail policy is
minimal when compared to the potential liability if the agency is left
exposed to litigation.
confidential or other sensitive information in e-mail, either in the message
text or as an attachment.
|Each e-mail message must be
categorized, classified and retained according to its content.
|In Oregon, paper and
microform are the only storage media approved for long-term preservation of
|State law prohibits the
destruction of e-mail or any other records not listed on a current retention
schedule. The law also prohibits the
destruction of records before their retention period has been reached.
|Many record types can be
sent via e-mail, so when referring to the retention schedules – make sure to
look for the type of record based on the content of the e-mail.