Conclusion
•E-Records Management
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–Requires a change in agency/employee behavior
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–Requires the development of  policies and procedures relating to appropriate use and management of e-records
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–Implement a systematic filing system
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–Train employees on implementing the procedures
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–Continuously monitor compliance
An e-mail policy and procedures instructing employees on how to implement the policy, can be an agency's greatest strength during lawsuits and audits.  The cost of formulating an e-mail policy is minimal when compared to the potential liability if the agency is left exposed to litigation.
Don’t send confidential or other sensitive information in e-mail, either in the message text or as an attachment.
Each e-mail message must be categorized, classified and retained according to its content.
In Oregon, paper and microform are the only storage media approved for long-term preservation of records.
State law prohibits the destruction of e-mail or any other records not listed on a current retention schedule.  The law also prohibits the destruction of records before their retention period has been reached.
Many record types can be sent via e-mail, so when referring to the retention schedules – make sure to look for the type of record based on the content of the e-mail.