1. document communications
created or received by an agency
2. directly relate to an
agency program or administration
not otherwise specified in the City General Records Retention Schedule (OAR 166-200) or
in ORS 192.170.
may include but are not limited to letters, memoranda, notes and electronic messages that
communicate formal approvals, directions for action, and information
about contracts, purchases, grants, personnel and particular projects or
Disposition: File with the associated
program or administrative records. Retentions for city records are found in City
General Records Retention Schedule. Communications not meeting the
above criteria do not need to be filed and may be retained as needed.