Oregon State Archives
Records Management Training

County Records Management Part 1 - Oregon's Public Records Law and the Archives Division

--First, watch the Slide and Audio Presentation.
High Bandwidth (DSL, Cable Modem, Network Connection)
Low Bandwidth (Analog Modem)
(Requires free 'Real Player 7' software and audio output by speakers or headphones from your computer).

--Second, take a quick online quiz below to reinforce learning the concepts and ideas presented in the slide show.

--Third, return to the Training Home Page to select another presentation.

The test is scored by clicking on the 'Check your Work' button at the end of the test, but only *you* see the results. Questions are periodically refreshed from a test bank to facilitate continuous learning.

---

ONLINE QUIZ   Name:    County Web-Training - Part 1

True/False Indicate whether the sentence or statement is true or false.
T F	1.	Confidential records are not public records.
T F	2.	The Archives Division can help you determine which records to create to effectively run your office.
T F	3.	Does your county have a current records retention schedule?
Multiple Choice Identify the letter of the choice that best completes the statement or answers the question.
A B C D	4.	Who authorizes the destruction of public records in Oregon? a. County Clerk c. State Archivist b. Audit Department d. Attorney General
A B C D	5.	Which is a condition for providing public records access? a. Charging copying fees c. Setting hours for access at 8 a.m. to 5 p.m.      b. Not allowing food in the area where the records are being used            d. All of the above
A B C D	6.	Which is not a step in the life cycle of a record? a. Writing a letter to a constituent c. Destroying records that have satisfied their retention periods b. Mass mailing a report to agencies and members of the public      d. None of the above
A B C D	7.	Which is not an element of a Records Management Program? a. Having policies and procedures in place for office staff meetings c. Having policies and procedures for e-mail and electronic records retention b. Having an agency records officer d. Having a current retention schedule authorized by the State Archivist
A B C D	8.	Who is the County's Records Officer? a. Legal counsel/District Attorney c. Sheriff b. County Clerk d. State Archivist
A B C D	9.	How does the State Archivist authorize the destruction of public records? a. Sends the Clerk an e-mail saying it is okay to destroy public records c. The State Archivist issues a records retention schedule b. You call the Archives and the Archivist tells you it is okay to destroy public records d. None of the above
Yes/No Indicate whether or not you agree with the sentence or statement.
Y N	10.	Under the Oregon Public Records Law (ORS Chapter 192) are e-mail messages considered to be public records?