Oregon State Archives
Records Management Training

County Records Management Part 2 - Records Retention Schedules

--First, watch the Slide and Audio Presentation.
High Bandwidth (DSL, Cable Modem, Network Connection)
Low Bandwidth (Analog Modem)
(Requires free 'Real Player 7' software and audio output by speakers or headphones from your computer).

--Second, take a quick online quiz below to reinforce learning the concepts and ideas presented in the slide show.

--Third, return to the Training Home Page to select another presentation.

The test is scored by clicking on the 'Check your Work' button at the end of the test, but only *you* see the results. Questions are periodically refreshed from a test bank to facilitate continuous learning.

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ONLINE QUIZ   Name:    County Web-Training - Part 2

Multiple Choice Identify the letter of the choice that best completes the statement or answers the question.
A B C D	1.	An approved General Schedule is filed as: a. an Oregon Revised Statute (ORS) c. a special schedule b. an Oregon Administrative Rule (OAR) d. none of the above
A B C D	2.	Special schedules are written for records that are: a. unique to an agency c. duplicates of other records b. common to most agencies d. in electronic format only
A B C D	3.	Retention periods apply to: a. format only c. information regardless of format b. official copy of the information d. both B and C
A B C D	4.	Which is not a value that is considered when determining records retention? a. Volume c. Legal b. Administrative d. Both A and B
A B C D	5.	Which Appraisal Value is determined by the need to do your job effectively? a. Fiscal c. Administrative b. Legal d. Long-term/Historical
A B C D	6.	Retention periods, approved for local governments are: a. the maximum length of time a record should be kept c. Both A and B b. the minimum length of time a record should be kept d. None of the above
A B C D	7.	What is a benefit of using a records retention schedule? a. It is your legal authorization to destroy public records. c. Using a schedule will help make your remaining records more accessible. b. You can use the schedule to help identify your essential records. d. All of the above
A B C D	8.	What Administrative Rule chapter includes the general schedule for counties? a. OAR Chapter 172 c. OAR Chapter 192 b. OAR Chapter 166 d. OAR Chapter 357
A B C D	9.	If you cannot find a record in the general schedule you should: a. assume that it is not a public records so you can destroy it without a schedule c. contact the State Archives to have a special schedule written b. contact your County's District Attorney to get authorization to destroy d. ignore it and let someone else deal with it
A B C D	10.	How long are retention schedules generally in effect? a. Forever c. 7 years b. 10 years d. 5 years