OREGON STATE CAPITOL FOUNDATION

 

January 18, 2001                                                                                                 Hearing Room 350

9:00 a.m.                                                                                                                           Tapes 8-10

 

MEMBERS PRESENT:         Senator Verne Duncan, Chair

                                                Senator Ginny Burdick

Senator Peter Courtney

Representative Diane Rosenbaum

Sandra Allen

Frankie Bell

Frank Brawner

                                                Larry Campbell

Norma Paulus

Norm Smith

Gerry Thompson

Fred VanNatta

Gary Wilhelms                       

                                               

MEMBERS EXCUSED:      Representative Vic Backlund

Representative Bill Witt

                                                Chet Orloff

                                                Jill Thorne

 

STAFF PRESENT:                 Greg Chaimov, Legislative Counsel

                                                Herb Colomb, Legislative Administration Facility Services Manager                                                         Dave Henderson, Legislative Administration Administrator

Pam Holt, Administrative Assistant

                                                Debbie Miller, Legislative Administration Project Coordinator

 

FACILITATOR:                    Alison Kelley, JD, Conflict Management Strategies, LLC

 

WITNESSES:                          Glenda Nabors, The Event Company

 

MEASURE/ISSUES HEARD:           Video:  Capitol Burning ‘35                           

                                                Subcommittee Updates

                                                Prospective Foundation Members

                                                Strategic Visioning and Goal Setting/WS

 

These minutes are in compliance with Senate and House Rules.  Only text enclosed in quotation marks reports a speaker’s exact words.  For complete contents, please refer to the tapes.

 

TAPE #

Speaker

Comments

 TAPE 8, A

004

Chair Duncan

Calls meeting to order at 9:11 a.m.

HOUSEKEEPING

015

Chair Duncan

States member’s new positions.  Chet Orloff retired from the Oregon Historical Society.  Norma Paulus is the interim director for the Oregon Historical Society.  Norm Smith appointed Chairman of the Oregon Arts Commission.  Introduces Ray Miller, Miller Consulting Engineers and member of Capitol Preservation Advisory Committee (CPAC), and Alan Costic also a member of CPAC and a Salem architect. 

035

Debbie Miller

Legislative Administration Project Coordinator.  Refers to handout of agreed graphics for stationery.  EXHIBIT A.

INFORMATIONAL

45

Chair Duncan

Viewing of video titled  “Capitol Burning35.

95

Frank Brawner

Oregon State Capitol Foundation Member.  Suggests creating posters of “Capitol Burning ‘35” to sell at special event.

106

Members

Discussion of video.

FUNDRAISING SUBCOMMITTEE

154

Brawner

Refers to tab 11 of notebook, minutes from Nov. 28, page 2, list of assignments and discusses. EXHIBIT B.

187

Herb Colomb

Legislative Administration Facility Service manager.  Proposes three projects.  First is to purchase black granite benches for curved corners of Rotunda.  Benches would not interfere with the design of the Rotunda and would not be permanent benches.  The estimated cost is $10,000.  Would be a six-week project.

240

Larry Campbell

Oregon State Capitol Foundation (OSCF) Member.  Suggests having a central location where a plaque could be placed that lists all contributors to the Oregon State Capitol Foundation.

256

Frankie Bell

Oregon State Capitol Foundation Member.  States that plaques have been an ongoing problem as far as giving recognition to all who are deserving.  Frankie states that CPAC suggested plaques be considered for the ground floor level. 

291

Members

Discussion of benches.

359

Colomb

Discusses second proposed project to refurbish four murals that are on the two grand staircases.  States that they can be cleaned up at a cost of approximately $9-10,000.

380

Colomb

Discusses third proposed project to remove mortar and re-point the two marble statues out front.  Recommends tackling this one first as it is in the most need of repair.  Cost is estimated at $10,000.

411

Chair Duncan

Opens up discussion of the three projects.

420

Campbell

States that a high priority should be put on upgrading the Capitol for earthquake safety.

430

Brawner

States that the Rotunda benches would be highly visible, something the public could see and recommends concentrating on that project.

467

Bell

Recommends installing portable benches in the Galleria.

TAPE 8, B

001

Brawner

MOTION:  Moves to recommend that the granite benches be the Oregon State Capitol Foundation’s first major project.

010

 

Chair Duncan
VOICE VOTE:  12-1-3
VOTING NO:  FRANKIE BELL
EXCUSED:  Rep. Vic Backlund, Jill Thorne, Rep. Witt.

SPECIAL EVENT SUBCOMMITTEE

013

Sandy Allen

Oregon State Capitol Foundation member.  Defers to Glenda Nabors for a quick update on the special event.

020

Glenda Nabors

The Event Company.  Informs that a postcard will go out next month to a large list of people, statewide, announcing the date of the special event.  Mentions that wineries and micro-breweries will be asked to participate.  Details are being worked out.  States that the ticket price will include food and auction.

037

Campbell

Announces that Gerry Frank will be Master of Ceremonies at the special event.  Sandy will send letter of confirmation.  Distributed list of lobbyists who have agreed to support Foundation’s special event.  They will have one meeting.

060

Chair Duncan

States that Debbs Potts is eager to be involved and is supportive of the OSCF.

077

Campbell

MOTION:  Moves for Debbs Potts to be named honorary chairman of the special event in April.

080

Chair Duncan
VOTE:  Motion adopted by unanimous consent.

085

Brawner
MOTION:  Moves for Debbs Potts to be ex-officio member of the Oregon State Capitol Foundation.

087

Chair Duncan
VOTE:  Motion adopted by unanimous consent.

090

Members
Discussion of appointing honorary members.

106

Bell

Discusses Acquisition Committee and encourages members to seek contributions for the auction Acquisition committee. Asks Sandy for deadline on obtaining items for auction.  Debbs Potts will be asked to sign letter requesting auction items.

122

Allen

Replies the sooner the better.

141

Members

Discussion of items needed for auction.

PROSPECTIVE FOUNDATION  MEMBERS  

165

Chair Duncan

States that Pat Egan, Governor’s staff, is dynamic and eager to work in this position and also mentions Lou Hampton, who served as a legislator with Norm Smith.  Biographies, EXHIBIT C and EXHIBIT D.

169

Brawner

States that Lou Hampton is a practicing attorney who works in the estate planning, trust area and has the expertise that the OSCF needs.  Lou is anxious to come on board.  States that it would be his hope that he be appointed to the fundraising committee.

177

Campbell

MOTION:  Moves that Pat Egan and Lou Hampton be recommended to the Legislative Administration Committee for appointment to the Oregon State Capitol Foundation.

180

Chair Duncan

VOTE:  Motion adopted by unanimous consent.

187

Chair Duncan

Discusses evaluation form.  Turns meeting over to Alison Kelley.

STRATEGIC VISIONING AND GOAL SETTING

230

Alison Kelley

Conflict Management Strategies, LLC, Facilitator. States that the goal today is outlined on the agenda.  Tab 14. EXHIBIT E.

243

Kelley

Continues discussion.

250

Allen

Refers to letter from Mrs. Peter Jennings stating he will not be able to attend the special event.

260

Kelley

Refers to core values worksheet. EXHIBIT F. 

270

Kelley

Reviews last work session.  Believes it is a good idea for the OSCF to adopt a formal strategic plan.

325

Kelley
Refers to minutes of last meeting.  Reviews core values.

364

Chair Duncan

Asks if CPAC has received summary of information discussed at OSCF’s October 26, 2000 meeting.  States there needs to be a formal proceeding to send information to the chair of CPAC.

370

Kelley

Refers to 10/26/00 minutes saying that working relationships involve OSCF recommending a project, CPAC reviewing it for approval, and LAC  reviewing it for final approval and adoption.  Facility Services would do the contracting for project completion.  Asks if that is consistent with everyone’s understanding.

378

Members

All concur.

382

Brawner

MOTION:  Moves that Herb Colomb, Facility Services Manager  be named an ex-officio member of the OSCF.

382

Chair Duncan

VOTE:  Motion adopted by unanimous consent.

385

Kelley

Reviews core values that have been articulated by OSCF.

433

Kelley

Discusses Model Draft Strategic Plan Outline. 

TAPE 9, A

002

Norm Smith

Oregon State Capitol Foundation.  Introduces LC Draft 1268.  EXHIBIT G.  Discusses what OSCF wants to accomplish.  Opens for general discussion.

028

Brawner

Expresses concern regarding fundraising and asking the public to give money to the Legislature.  Believes OSCF needs to form 501(c)3.

071

Smith

Discusses different aspects of organizing as 501(c)3.

100

Chaimov

States that the idea of the bill is to create a self-sufficient entity that can operate, obtain money and spend money without having to go through Legislative Administration for approval.

168

Members

Discussion of 501(c)3 status.

223

Members

Discussion continues.

319

Chair Duncan

MOTION:  Move to adopt LC1268 with amendments.

328

Chair Duncan
VOTE:  Adopted without objection.  Senator Duncan will introduce bill.

340

Kelley

Discusses core values. 

451

Kelley

Tab 14. Goes over draft mission statement.  EXHIBIT H.

468

Kelley

Asks for comments.

490

Members

Discussion.

TAPE 10, A

001

Members

Discussion continues.

052

Brawner

Mentions that he asked  a bank to sponsor the Beaver Coin.  Stated that banks must comply with the Community Reinvestment Act which means people have to benefit from it.

070

Smith

Suggests adding to mission statement “for the benefit of the public.”

082

Gerry Thompson

Suggests something stronger then “for the benefit of the public.”

093

Smith

Suggest stating “For the benefit of all the citizens of Oregon.”

107

Members

Discussion.

120

Smith

Suggests putting mission statement out on the Listserve in draft form in order to share concepts with each other and then vote on a particular draft.

132

Kelley

Asks for edits by the 25th of January.

147

Members

Discussion.

222

Kelley

States when individual committees meet they can mark up the sheets, edit and go over comments when group joins back together.

255

Kelley

Members break up into subcommittee groups for discussion.

WRAP UP

274

Kelley

Asks subcommittee members for information they would like to share before adjournment.

277

Fred VanNatta

Oregon State Capitol Foundation.  Discusses levels of giving for fundraising-- platinum, gold, silver, and bronze.  Questions whether it is a good idea.  States Frank Brawner will send memo outlining the issue and asking for input.

297

Allen

States OSCF is focusing on the auction.

320

Miller

States that the database is being compiled, groups have been identified, and information from area Chambers of Commerce has been received.

342

Bell

Views the kick-off event as a reunion.

344

Members

Discussion.

397

Smith

With regard to strategic planning, he states that he and Gerry Thompson agreed that they would pre-convene prior to next OSCF meeting.  States that the next piece is a future visioning statement with a 10 to 15-year view of OSCF.  States that the next meeting will be about setting simple objectives for the continuation and the updating of the strategic plan and passing the bill.

413

Kelley

Suggests that each committee review its section under the strategic plan draft outline and decide if changes are needed.

    TAPE 9, B

012

Kelley

Discusses work plan development.

040

Kelley

Hands out evaluation forms.  Asks members to complete and give to

Debbie within a week.

043

Smith

Adjourns meeting at 11:40 a.m.

 

                                                                                               

 

Submitted By,                                                                           Reviewed By,  

 

 

 

Pam Holt,                                                                                 Debbie Miller, 

Administrative Support                                                             Administrator                           

 

EXHIBIT SUMMARY

 

A-OSCF Stationery, Debbie Miller, 1p.

B-OSCF Subcommittee November 28, 2000 minutes, Frank Brawner, 2pp.

B-Pat Egan resume, Frank Brawner, 1pp.

C-Lou Hampton biography, Frank Brawner, 4pp. 

D-Strategic Visioning and Goal Setting agenda, Alison Kelley, 1p.

E-Core Values worksheet, Alison Kelley, 1p.

F-LC Draft 1268, Norm Smith, 6pp.

G-Mission Statement Concepts of the OSCF draft, Alison Kelley, 1p.