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Oregon Historical County Records Guide

Clatsop County Records Inventory

County Commissioners Administrative Journals

1845-[ongoing]

Series documents all administrative actions of the board of county commissioners and the county court. In most counties, the board of county commissioners has assumed the administrative duties and responsibilities of the county court. Administrative actions include levying taxes; budgeting; approving appropriations; appointing county officials; approving officials bonds and annual reports; receiving petitions and remonstrances concerning county roads; defining and establishing county roads; calling bond elections for the construction of county buildings; compiling jury lists and conducting hearings; approving salaries and expenses of county officials; confirming elections; and issuing licenses for such things as liquor, ferries, warehouses, and groceries. The series may be referred to as the County Court Administrative Journal, Commissioner's Minutes, County Court Docket, or Board of Commissioners Meeting Records.

From 1967 to 1991 the commissioners' proceedings were recorded in the clerk's Book of Records (Clerk and Recorder Official Filings).

Records at the Oregon State Archives:
Commissioners [Journal], vol. 1, 1851-1852 (1 volume);
Commissioners Journal, vol. 2-4, 1851-1872 (3 volumes);
County Court Journal, vol. 5, 1873-1879 (1 volume);
County Court Minutes and Orders, 1845-1857 (.05 cu.ft.).

Records at the Clatsop County Courthouse, Upper Main Vault:
Commissioners and Law Index [indexes commissioners journals and county court law journals], vol. 2, 1934-1964 (1 volume);
Commissioners Journal [title varies], vol. 6-39, 1880-1967 (34 volumes);
Commissioners Law & Probate Index [indexes commissioners journal, county court law journal, probate journal, and probate case files], ca.1850-1933 (1 volume);
Index Co. Court Journals [County Court Law-also indexes commissioners journals and probate journals], ca.1850-ca.1900 (1 volume).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Div. Office, Signature Verification Room:
Commissioners and Law Index [primarily indexes clerk's book of records for commissioners' proceedings], vol. 3, 1965-1984 (1 volume).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Public Microfilm Cabinet:
[Commissioners & Law Index], vol. 2-3, 1934-1984 (2 reels of microfilm);
[Commissioners Journal], vol. 6-39, 1879-1967 (25 reels of microfilm);
[Commissioners Law & Probate-Index], vol. 1, 1886-1933 (1 reel of microfilm);
[Commissioners-Minutes-title varies], 1993-1995 (3 reels of microfilm).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Microfilm Cabinet:
Comm Journals [Commissioners & Law Index], vol. 2-3, 1934-1984 (2 reels of microfilm);
Comm Journals [Commissioners], vol. 6-39, 1879-1967 (25 reels of microfilm).

Records at the Clatsop County Public Services Bldg. 800, County Manager's Office:
Commissioners Proceedings [includes minutes, resolutions and orders], 2007-present (4 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
BCC Proceedings [Board of County Commissioners-includes minutes, orders, and resolutions], 1984-1989 (3 cu.ft.);
Board of Commissioners Meeting Records [includes minutes, orders, and resolutions], 2006 (2 cu.ft.);
Board of Commissioners Proceedings [includes minutes, orders, and resolutions], 1992-2003 (10 cu.ft.);
Board of Commissioners Records [includes minutes, orders, and resolutions], 1992-2003 (10 cu.ft.);
Meeting Records Governing Body [Board of Commissioners-includes minutes, orders, and resolutions], 2005 (2 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Vault #1:
County Court Law Journal [includes only commissioners' administrative actions], vol. 11, 1959-1967 (1 volume).

Records at the Clatsop County Historical Society, Archives:
Record of County Business County Commission Minutes [Abstracted Index], 1849-1879 (1 binder).

Records at the Clatsop County Web Site:
County Commission Meeting Minutes, 2008-present (Internet).

Oregon Secretary of State • 136 State Capitol • Salem, OR 97310-0722
Phone: (503) 986-1523 • Fax: (503) 986-1616 • oregon.sos@state.or.us

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