Oregon Historical County Records Guide

Clatsop County Records Inventory

School District Records


Series reports the general and financial statistics of each school district located in the county. Information includes school district number and clerk's name; number of individuals within the district between ages four and twenty; number of teachers employed; number of school houses (owned by the district); number of legal voters; number of libraries and books within each; number of private schools; cash on hand at last report; district tax received from county; state schools funds received; general value of school grounds and furnishings; property values; enrollment; number of students enrolled from outlying districts; school census; and board minutes. Series may also contain school attendance and grade reports and data on students and parents. Records may be titled School District Clerk Annual Report, District Clerk's Book of Records, District Clerk Record Book, or Oregon School Register and Record Book, which is the most comprehensive record of school district activities. School district records have been inventoried through 1965. Access to student records may be restricted by state or federal law.

The Student Records Room at the ESD is located on the main floor across from the P3 Lending Library.

Records at the Oregon State Archives:
School District Assessment Roll, 1887 (.05 cu.ft.);
School District Budgets, 1921-1922 (.20 cu.ft.).

Records at the Northwest Regional Education Service District Clatsop Service Center, Student Records Room:
[Annual Report-Annual School Census], 1930-1966 (1 volume);
Astoria [School District No. 1 Census Records], 1896-1898, 1901, 1904-1907, 1914-1916 (1 volume); 1917-1924 (1 volume); 1925-1932 (1 volume); 1933-1950 (1 volume); 1951-1960 (1 volume); 1962, 1964, 1966, 1968, 1970 (1 volume);
Clerk's Annual Census Reports [various districts-trifolded], 1904-1932 (1.30 cu.ft.);
[Complete School Record Card], 1914-1915 (.75 cu.ft.);
County [School Census Records-various districts], 1947-1964 (1 volume);
District Clerk's Annual Report, 1928-1932 (.25 cu.ft.);
District Clerk's Record Book [District No. 26], 1912-1921 (1 volume); 1921-1924 (1 volume); 1924-1929 (1 volume); 1929-1934 (1 volume); 1944-1945 (1 volume); 1947-1949 (1 volume);
[District Clerk's Record Book-District No. 26], 1950-1951 (1 volume);
Non-High School Students [County Census List-title varies], 1933-1938 (.10 cu.ft.);
Oregon Elementary Cumulative Record Card, ca.1933-ca.1970 (3 cu.ft.);
Oregon High School Permanent Record Cards, 1946-1957 (.30 cu.ft.);
Oregon School Register and Record Book [District No. 26], 1921-1928 (1 volume); 1929-1935 (1 volume); 1936-1939 (1 volume);
Oregon Teacher's Annual Report [various districts-trifolded], 1931-1939 (.50 cu.ft.);
[Rural School Board Minutes], 1949-1964 (.60 cu.ft.);
[School Census Records-various districts], 1933-1947 (1 volume).

Records at the Astoria High School, Administration Office Vault:
Graduates by Class [Record-Astoria High School], 1893-1950 (1 volume).

Records at the Astoria High School, Student Services Office, Records Room:
Transcript Microfilm [Board Meeting Minutes-Astoria Schools], 1906-1961 (3 reels of microfilm);
Transcript Microfilm [Lewis and Clark Schools-Graded School Final Report], 1910-1929 (1 reel of microfilm);
Transcript Microfilm [Student Records-Astoria High School], 1949-1963 (1 reel of microfilm); 1964-1968 (3 reels of microfilm);
Transcript Microfilm [Student Records-includes Astoria High School, J.J. Astor Elementary and Junior High School, and Lewis and Clark Elementary and Junior High School], 1919-1949 (11 reels of microfilm);
Transcript Microfilm [Student Records-includes Capt. Robert Gray Junior and High School, J.J. Astor Junior and High School, and Lewis and Clark Elementary and Junior High School], 1928-1949 (1 reel of microfilm).

Records at the Clatsop County Historical Society, Archives:
District Clerk's Record Book [District No. 29], 1891 (1 volume); 1892-1893 (1 volume); 1894-1897 (1 volume); 1897-1898 (1 volume);
Gill's School Register [Shively School], 1908 (1 volume);
Oregon School Register and Record Book [District No. 29], 1892-1893 (1 volume); 1897 (1 volume); 1898 (1 volume); 1899 (1 volume).


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State Archives • 800 Summer St. NE • Salem, OR 97310

Phone: 503-373-0701 • Fax: 503-378-4118 • reference.archives@state.or.us