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Oregon Historical County Records Guide

Clatsop County Records Inventory - Scrollable Version

The following information is based on an August 2010 inventory:


Addresses and links to offices and repositories listed in the inventory:
Main Clatsop County Web site: http://www.co.clatsop.or.us/

Assessment and Taxation Department Offices: Clatsop County Public Services Building 820, 820 Exchange St, Astoria, OR 97103;
Astoria High School: 3196 Marine Dr, Astoria, OR 97103;
Clatsop County Courthouse: 749 Commercial St, Astoria, OR 97103;
Clatsop County Courthouse vaults and storage rooms: No public access. Contact the trial court administrator;
Clatsop County Historical Society: 1618 Exchange St, Astoria, OR 97103;
Clerk, Records & Elections Offices: Clatsop County Public Services Building 820, 820 Exchange St, Astoria, OR 97103;
Commission on Children and Families Office: Clatsop County Public Services Building 800, 800 Exchange St., Astoria, OR 97103;
County Fair Office: 92937 Walluski Loop, Astoria, OR 97103;
County Manager's Office: Clatsop County Public Services Building 800, 800 Exchange St, Astoria, OR 97103;
Finance Office: Clatsop County Public Services Building 800, 800 Exchange St, Astoria, OR 97103;
Judge Guy Boyington Building: No public access. Contact the relevant office (e.g., clerk, land use planning, etc.);
Land Use Planning Division Offices: Clatsop County Public Services Building 800, 800 Exchange St, Astoria, OR 97103;
Northwest Regional Education Service District Clatsop Service Center: 3194 Marine Dr, Astoria, OR 97103;
Old Jail: No public access. Contact the trial court administrator;
Oregon State Archives: 800 Summer St NE, Salem, OR 97310;
Public Services Building 800, 800 Exchange St, Astoria, OR 97103;
Public Services Building 820, 820 Exchange St, Astoria, OR 97103;
Roads Division Office: 1100 Olney Ave, Astoria, OR 97103;
Sheriff's Office: 636 Duane St, Astoria, OR 97103;
State Court Offices: Courthouse, 749 Commercial St, Astoria, OR 97103;
Surveyor's Office: 1100 Olney Ave, Astoria, OR 97103.



Note: Titles listed in this inventory are exactly as they appear on the outside of a volume, box, drawer, or other container. If the title is only in brackets [ ], the record has no external identifying information. Text inside the brackets includes either exact title information from the inside of the volume, box, etc. or a functional title.

 

Aerial Photographs

1950-1994

Series provides visual documentation of changes made to county lands through development and by natural and man-made disasters. The photographs are taken at intervals along a series of flight paths to attain coverage of all or part of a county. They generally include flight path or township, range, and section numbers; show natural and man-made features; and are produced in black and white or color prints to varying scales. An index by quadrant may also be included.

Records at the Clatsop County Public Services Bldg. 820, Assessment and Taxation Dept. Office, Appraisal Area:
Aerial Photos [with index], 1977 (ca.250 photographs); 1984 (ca.360 photographs); 1988 (ca.400 photographs); 1991 (50 photographs).

Records at the Clatsop County Public Services Bldg. 820, Assessment and Taxation Dept. Office, Cartography Area:
CH2M Hill Orthos [Aerial Photomaps], 1973 (187 photographs);
Seaside Aerial Orthos [Photographic Negatives of CH2M Hill Aerial Photographs], 1973 (ca.70 photographs);
Township Cronoflex [Aerial Photographic Negatives-by township and range], n.d. (28 photographs).

Records at the Clatsop County Public Services Bldg. 800, Land Use Planning Division Storage Room 120:
Air Photos [includes topographic maps], ca.1953-ca.1970 (ca.100 photographs and maps);
County Orthophotos [Spencer Gross' Aerial Photographs], 1994 (ca.100 photographs);
[Photo Contour Maps-North County Area-rolled], 1973 (ca.20 photomaps).

Records at the Clatsop County Roads Division Office, Vault:
Aerial Photo Indexes [Flight Line], 1950-ca.1987 (ca.10 maps);
Aerial Photos [Photo Contour Maps], 1973 (187 photographs);
Aerial Photos [with index], 1958 (ca.1125 photographs); 1966 (ca.1125 photographs); 1970 (ca.1125 photographs); 1987-1988 (ca.500 photographs);
Miscellaneous Aerial Photos, ca.1961-1962 (ca.15 photographs);
Photos [Aerial], 1950 (ca.500 photographs); 1953 (ca.500 photographs).

 

Animal Bounty Records

1886-1965

Series documents the payment of county and state bounty money to individuals who presented the scalps and other prescribed body parts of targeted predatory animals. The program was intended to control the threat to livestock. Examples of targeted animals include coyote, cougar, mountain lion, panther, wildcat, bobcat, lynx, and wolf. Records include registers, affidavits, certificates, and statements. Information includes claimant and affiant names; kind of animal; number of scalps; date killed or presented; and number, amount, and date of warrant. The records are also referred to as scalp bounty records.

Records at the Oregon State Archives:
Bounty Affidavits [Animal Scalp], 1886-1902 (.05 cu.ft.).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Div. Office, Signature Verification Room:
Bounty Record [Animal Scalp], 1945-1965 (1 volume);
Register of Scalp Bounty Warrants, vol. 1, 1901-1903 (1 volume).

 

Assessment and Tax Rolls

1847-[ongoing]

Series documents the assessment of real and personal property, the determination of tax liability, and the collection of county taxes. Assessment, tax, and delinquent tax records are variously labeled as rolls, lists, or summaries. Records show property owner; description and value of urban and agricultural land, personal property, and livestock; assessments, equalizations, and taxes due; and notations on payment and delinquency in payment of taxes. Beginning with 1900, counties have only been required to retain permanently those assessment and tax rolls for years ending in "0" and "5."

Records at the Oregon State Archives:
Assessment and Tax Records [includes roll information], 1864-1904 (.15 cu.ft.);
[Assessment Roll of School District 1], 1884 (1 volume);
Assessment Rolls, 1847-1872 (.90 cu.ft.);
Assessment Roll School District No. 1, 1889-1890 (2 volumes);
[Assessment Roll School District 1 & 26-includes delinquent tax and tax sale information], 1892-1893 (1 volume);
Assessment Roll School District No. 26, 1892 (1 volume);
Assessment Roll [title varies], 1873-1906 (145 volumes); 1910 (4 volumes); 1915 (6 volumes); 1920 (6 volumes); 1925 (6 volumes); 1930-1939 (70 volumes);
Delinquent Assessment Rolls, 1883-1889 (1 volume);
Delinquent Assessment Roll School Dist. No. 1, 1883-1891 (1 volume);
[Delinquent Roll of Clatsop County-Tax], 1886-1887 (1 volume); 1890 (1 volume);
Delinquent Tax Lists, 1864-1903 (.60 cu.ft.);
Delinquent Tax Roll, 1892 (4 volumes); 1894-1895 (4 volumes); 1897 (2 volumes);
Index [to Assessment Rolls], 1915-1923 (9 volumes); 1925-1939 (15 volumes);
Record of Delinquent Taxes Paid, vol. A, 1895-1900 (1 volume);
School District Assessment Roll, 1887 (.05 cu.ft.);
Sheriff Assessment [Roll], 1894 (1 volume);
Tax Roll, 1893 (1 volume); 1900 (1 volume);
Territorial Assessment Rolls, 1856-1859 (1 reel of microfilm).

Records at the Clatsop County Public Services Bldg. 820, Assessment and Taxation Dept. Office, Central Files Area:
[Assessment Roll], 1873-1906 (53 reels of microfilm); 1910 (5 reels of microfilm);
[Delinquent Assessment Roll], 1883-1899 (9 reels of microfilm);
[Lot Book/Land Book-Assessment Roll], 1915, 1920, 1925, 1930, 1935, 1945, 1949-1955 (29 reels of microfilm);
[Real Property-Assessment Roll], 1956-1972 (29 reels of microfilm);
[Real Taxes-Roll], 1973-1978 (ca.40 reels of microfilm);
[Tax Roll-also includes tax receipts], 1981-1999 (ca.20 inches of microfiche); 2003-2007 (12 inches of microfiche).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Microfilm Cabinet:
[Assessment Roll], 1935 (1 reel of microfilm); 1940 (1 reel of microfilm).

Records at the Clatsop County Judge Guy Boyington Building, Vault #1:
[Assessment and Tax Roll], 1977-2007 (4 feet of microfiche);
Assessment Records [Assessment Rolls and Lot Books], 1935-1954 (11 reels of microfilm);
Assessment Roll, 1940 (6 volumes); 1945 (6 volumes); 1950-1971 (135 volumes);
Assessment Roll Lands Classified For Reforestation, 1941 (1 volume); 1945 (1 volume); 1949 (1 volume);
[Assessor's Work Book], 1927-1952 (27 volumes);
Copy of Assessment Roll [Assessor's Work Book], 1919-1926 (8 volumes);
Index [Assessment and Tax Roll-Real and Personal Property-title varies], 1940-1945 (6 volumes); 1948-1950 (3 volumes); 1953-1971 (36 volumes);
Land Book [Assessor's Work Book], 1953-1956 (6 volumes);
Microfiche Tax Roll, 1982-1983 (8 inches of microfiche);
Real Taxes [Tax Roll], 1971-1978 (32 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Delinquent Tax Rolls, 1910-1919, 1921-1927 (.25 cu.ft.);
Assessment [Delinquent List Taxes], 1854 (.05 cu.ft.); 1856 (.05 cu.ft.);
Assessment [List], 1852-1853 (.05 cu.ft.);
Assessment [Roll], 1849 (.05 cu.ft.); 1855 (.05 cu.ft.);
Assessment [Tax List], 1852-1853 (.05 cu.ft.).

Records at the Clatsop County Web Site:
Assessment and Taxation Department Documents [includes Tax Roll Summary], 2006-present (Internet).

Records at a Related Web Site:
Delinquent Tax List [Clatsop County], 1904 (US GenWeb Project).

 

Assumed Business Names Registers

1913-1964

Series documents the registration of business names with the county clerk or recorder. Information includes assumed business name; description of business; filing date; and business owner, notary public, witness, clerk or recorder, and deputy's name. Series may also include an index arranged alphabetically by business name. Businesses which were registered were typically automotive sales, motorcycle repair, merchandise shops, butchers, and feed stores. Since 1964, assumed business names have been filed with the Secretary of State. Assumed business names have been inventoried through 1964. For more recent records, contact the Secretary of State, Business Registry Section.

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Div. Office, Signature Verification Room:
Index to Assumed Business Names, 1913-1964 (1 volume).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Assumed Business Names, vol. 1-11, 1913-1964 (11 volumes).

 

Attachment Records

1848-1950

Series documents liens placed on real property by the county to satisfy debts. Attachments are ordered by the circuit court and authorize the sheriff to seize or transfer property to satisfy debts such as loans, mortgages, or tax liens. The sheriff will hold the property in trust until the debt is paid or the property is sold. Information includes defendant name, statement of attachment, property description, statement of return when attachment is satisfied, return of execution, dates attachment is issued and returned, court order, and sheriff's signature. Attachment records have been inventoried through 1920.

Records at the Oregon State Archives:
Attachment Record, vol. 3, 1897-1922 (1 volume);
Attachment Register, vol. 2, 1914-1949 (1 volume);
Attachm't Register [Attachment], 1893-1913 (1 volume);
Certificate of Attachment, vol. 2, 1889-1900 (1 volume);
Certificates of Attachment County Court, vol. 1, 1877-1879 (1 volume);
Certificates of Attachment, vol. 4, 1901-1940 (1 volume);
Circuit Court Certificates of Attachment, 1867-1889 (1 volume);
Index to Certificates of Attachment Returned by Sheriff, ca.1877-ca.1950 (1 volume);
Writ of Attachment, 1848 (.05 cu.ft.).

 

Birth Records

1886-1949

Series documents the recording of births by the county. Records include certificates, affidavits for correction, registers, delayed entry for births and corrected entries. Information includes registration number; child's name, sex, legitimacy, birth date, and birthplace; name, residence, color, age, birthplace, and occupation of father and mother; number of other children born to mother; signature of physician or midwife; filing date; and registrar's signature. Birth records were not required by the state of Oregon until 1903 when the state began to officially register births. Currently these records are filed with the State Registrar, Vital Statistics Section of the Health Division. Birth records have been inventoried through 1920. For information concerning more recent records, contact the State Registrar. Also see Delayed Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096.

Records at the Oregon State Archives:
Birth Cards [Register], 1907-1915 (.25 cu.ft.);
Birth Records [includes only 18 certificates], 1886-1920 (.05 cu.ft);
Births Astoria Precinct No. 1 [Index-includes entries referring to delayed birth decrees in circuit court case files beginning in 1943], 1894-1947 (1 volume);
Record of Births, 1907-1915 (2 volumes);
Record of Births and Deaths, 1915-1921 (2 volumes).

Records at the Clatsop County Historical Society, Archives:
Record of Births and Deaths [East County], 1915-1949 (1 volume).

 

Census Records

1850-1995

Series documents the population, property, and agricultural production of the county. Records may include census rolls and abstracts, farm schedules, abstract of assessment and census, enumeration of inhabitants and industrial products, and enumeration of inhabitants and military enrollment. Information includes number of males and females per age category; head of household; name, age, and gender of household members; occupation and relationship of household members to head of household; and description and value of real and personal property. Information may also include nationality, physical description, birthplace, health, and religion of household members and agricultural production statistics.

Records at the Clatsop County Courthouse, Upper Main Vault:
Census [Maps-Clatsop County], ca.1995 (ca.40 maps);
[Census Roll-in black cover], 1854, 1856-1858, 1860 (1 volume).

Records at the Clatsop County Public Services Bldg. 800, Land Use Planning Division Storage Room 120:
Census Maps, 1990 (ca.30 maps).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Census Roll, 1865 (.05 cu.ft.).

Records at Related Web Sites:
Federal Census Transcription [Clatsop County], 1850 (US GenWeb Project);
Federal Census Transcription [Clatsop County], 1860 (US GenWeb Project).

 

Circuit Court Case Files

1849-1987

Series documents cases heard before the circuit courts and the U.S. district courts. U.S. district courts were administered by the federal government during the territorial period and subsequently replaced by the circuit courts upon statehood in 1859. Case files include exhibits, transcripts, indexes, and legal documents such as indictments, subpoenas, fee bills, articles of agreement, bonds, summons, executions, petitions, and injunctions. The case files document civil and criminal actions such as debt, theft, divorce, land claims, arson, murder, rape, assault and battery, and boundary conflicts. Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Oregon State Archives:
Circuit Court Case Files, no. JR1-JR3686, 1855-1899 (27.25 cu.ft.);
Circuit Court Exhibits, 1900-1917 (36 volumes); 1910-1917 (.10 cu.ft.);
Circuit Court Process Records, 1860-1935 (1 cu.ft.);
JR [Judgment Rolls-Circuit Court Case Files], no. JR3687-JR3949, 1899-1901 (2 cu.ft.); no. JR8401-JR9294, 1918-1920 (8 cu.ft.); no. JR 9380-JR9654, 1920 (2 cu.ft.); no. JR11219-JR11971, 1924-1926 (8 cu.ft.); no. JR13090-JR13355, 1927-1928 (3 cu.ft.); no. JR13767-JR14027, 1928-1929 (3 cu.ft.); no. JR14438-JR15034, 1931-1933 (4 cu.ft.);
Misc. Court Records [Miscellaneous Circuit Court Records-includes civil, criminal, divorce, and juvenile cases], 1920-1923 (.35 cu.ft.);
U.S. District Court Process Records, 1849-1858 (.10 cu.ft.).

Records at the Clatsop County Courthouse, Basement Room B04:
Circuit Court Index Defendant, vol. 1, 1889-ca.1923 (1 volume);
Index to Journals, Judgment Rolls, and Register of Actions Defendant, vol. 2-3, 1913-1944 (2 volumes);
Index to Journals, Judgment Rolls, and Register of Actions Plaintiff, vol. 2-3, 1913-1944 (2 volumes); vol. 5, 1959-1967 (1 volume);
JR [Judgment Rolls-Circuit Court Case Files], no. JR9655-JR11218, 1920-1923 (15 cu.ft.); no. JR11972-JR13089, 1926-1927 (10 cu.ft.); no. JR13356-JR13766, 1928 (3 cu.ft.); no. JR14029-JR14863, 1929-1932 (6 cu.ft.).

Records at the Clatsop County Courthouse, Basement Room B08:
Index to Journals, Judgment Rolls, and Register of Actions Defendant, vol. 4-7, 1944-1975 (4 volumes);
Index to Journals, Judgment Rolls, and Register of Actions Plaintiff, vol. 4, 1944-1959 (1 volume); vol. 6-7, 1959-1975 (2 volumes);
JR [Circuit Court Case Files], no. JR14692-JR14783, 1932 (1 cu.ft.).

Records at the Clatsop County Courthouse, Upper Main Vault:
[Circuit Court Case Files-microfilm], no. JR15035-JR16384, 1933-1939 (20 reels of microfilm); no. JR18676-JR19176, ca.1945-1947 (5 reels of microfilm); no. JR20106-JR22709, 1950-1955 (28 reels of microfilm); no. JR22710-JR24728, 1959 (25 reels of microfilm);
[Circuit Court Case Files], no. JR25153-JR25375, 1962 (2 cu.ft.); no. JR29278-JR30973, CC74.1-CC81.889, 1971-1981 (116 cu.ft.);
Index to Journals, Judgment Rolls, and Register of Actions Defendant, vol. 7, 1975-1987 (1 volume);
TR [Circuit Court Transcripts of Judgment], 1959-1983 (3.50 cu.ft.).

Records at the Clatsop County Courthouse, Lower Main Vault:
[Circuit Court Case Files-title varies], no. JR24595-JR29277, 1960-1971 (70 cu.ft.); 1982-1983 (ca.10 cu.ft.);
JR [Judgment Rolls-Circuit Court Case Files], no. JR15035-JR25418, 1933-1960 (127 reels of microfilm).

Records at the Clatsop County Old Jail, Second Floor Records Storage Room:
Circuit [Court Case Files], no. JR3950-JR8400, 1901-1918 (54 cu.ft.);
Hodler v. Hodler [Circuit Court Case Transcript of Testimony-case number JR9912], 1918 (1 volume).

Records at a Related Web Site:
Alphabetical Divorce List [Clatsop County], ca.1855-1913 (Clatsop County Genealogical Society).

 

Circuit Court Dockets

1848-1987

Series records brief entries about the proceedings of court cases. Information includes date; plaintiff and defendant names; cause of action such as larceny, assault, divorce, or receivership; attorney names; and final disposition of the case. Circuit court records continue after 1983 under authority of the state and are maintained by the state court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Oregon State Archives:
Circuit Book [Fee Book and Register-with index], 1884-1891 (1 volume);
[Circuit Court Docket], 1879-1882 (1 volume);
Circuit Court Docket [includes only one page], 1848 (.10 cu.ft.);
Circuit Court Fee Book & Register [Departments 1 and 2], vol. 4-30, 1900-1935 (27 volumes);
Docket of the Circuit Court, 1883-1885 (1 volume);
Trial Record [with index], vol. 1, 1890-1894 (1 volume);
U.S. District Court Dockets, 1849-1857 (.10 cu.ft.).

Records at the Clatsop County Courthouse, Lower Main Vault:
Circuit Court Fee Book & Register [Departments 1 and 2], vol. 32, 1935-1938 (1 volume); vol. 34-35 (1938-1945 (2 volumes); vol. 38-41, 1945-1949 (4 volumes).

Records at the Clatsop County Courthouse, Upper Main Vault:
Index to Journals, Judgment Rolls, and Register of Actions Defendant, vol. 7, 1975-1987 (1 volume).

Records at the Clatsop County Courthouse, Basement Room B04:
Bar Docket, vol. 1, 1891-1893 (1 volume); vol. 3, 1895-1896 (1 volume);
Circuit Court Fee Book [and Register-with index], 1891-1896 (1 volume);
Index to Journals, Judgment Rolls, and Register of Actions Defendant, vol. 2-3, 1913-1944 (2 volumes);
Index to Journals, Judgment Rolls, and Register of Actions Plaintiff, vol. 2-3, 1913-1944 (2 volumes); vol. 5, 1959-1967 (1 volume);
Judges Docket, vol. 1, 1891-1893 (1 volume); vol. 3, 1895-1896 (1 volume);
Record of Trials, vol. 2, 1895-1903 (1 volume); vol. 2-5, 1903-1921 (4 volumes).

Records at the Clatsop County Courthouse, Basement Room B08:
Circuit Court Fee Book & Register [Department 1], vol. 33, 1937-1940 (1 volume);
Circuit Court Fee Book & Register, vol. 78, 1982-1983 (1 volume);
Index to Journals, Judgment Rolls, and Register of Actions Defendant, vol. 4-7, 1944-1975 (4 volumes);
Index to Journals, Judgment Rolls, and Register of Actions Plaintiff, vol. 4, 1944-1959 (1 volume); vol. 6-7, 1959-1975 (2 volumes).

Records at the Clatsop County Judge Guy Boyington Building, Vault #1:
Law Trial Circuit [Court Docket], 1885-1892 (1 volume).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Records [Circuit Court Journal and Docket-includes board of equalization records in back], 1866-1885 (1 volume).

 

Circuit Court Journals

1847-1987

Series records chronological narratives of the proceedings of the court including actions taken such as decrees, judgments, arrangements, sentences, dismissals, and grand jury reports. Information includes plaintiff, defendant, and attorney names; term of court; character and date of case; case number; and date of issue. The term "judgment" refers to judicial decisions regarding the verdict, decision, or judgment rendered by the court and is distinct from those judgments relating to the recovery of court costs and awards (see Judgment and Execution Dockets). Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Oregon State Archives:
Circuit Court Journal, vol. 3, 1869-1876 (1 volume);
Circuit Court Minutes [includes only one page], 1847 (.05 cu.ft.).

Records at the Clatsop County Courthouse, Upper Main Vault:
Index to Journals, Judgment Rolls, and Register of Actions Defendant, vol. 7, 1975-1987 (1 volume).

Records at the Clatsop County Courthouse, Basement Room B04:
Circuit Court Journal [Departments 1 and 2], vol. 21-22, 1909-1912 (2 volumes); vol. 24-25, 1912-1916 (2 volumes); vol. 27, 1914-1915 (1 volume); vol. 45, 1923-1925 (1 volume); vol. 47-50, 1925-1928 (4 volumes); vol. 52, 1928-1930 (1 volume); vol. 54, 1930-1931 (1 volume);
Circuit Court Journal, vol. 4-5, 1876-1883 (2 volumes); vol. 9, 1890-1893 (1 volume); vol. 11-16, 1895-1906 (6 volumes); vol. 18, 1908-1909 (1 volume); vol. 20, 1909 (1 volume);
Index Cir. Ct. Journals [Circuit Court], ca.1850-1897 (1 volume);
Index to Journals, Judgment Rolls, and Register of Actions Defendant, vol. 2-3, 1913-1944 (2 volumes);
Index to Journals, Judgment Rolls, and Register of Actions Plaintiff, vol. 2-3, 1913-1944 (2 volumes); vol. 5, 1959-1967 (1 volume).

Records at the Clatsop County Courthouse, Basement Room B08:
Circuit Court Journal, vol. 10, 1893-1895 (1 volume);
Index to Journals, Judgment Rolls, and Register of Actions Defendant, vol. 4-7, 1944-1975 (4 volumes);
Index to Journals, Judgment Rolls, and Register of Actions Plaintiff, vol. 4, 1944-1959 (1 volume); vol. 6-7, 1959-1975 (2 volumes).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Circuit Court Journal [Naturalization Applications-with index], vol. 17, 1904-1906 (1 volume);
Records [Circuit Court Journal and Docket-includes board of equalization records in back], 1866-1885 (1 volume).

 

Clerk and Recorder Miscellaneous Recordings

1852-1944

Series documents the recording of a variety of legal documents filed in the clerk's or recorder's office. These documents were not required to be filed with the clerk and often included filings such as birth and marriage certificates of individuals who were born or married outside of the county but wanted the document to be filed in their county of residence. Other documents include wills, obligation bonds, quit claims, deeds, conveyances, mortgage satisfactions, agreements, charters, partnership dissolutions, contracts, powers of attorney, liens, leases, marriage licenses, military discharges, ministerial certificates, medical personnel licenses, birth and death certificates, and affidavits of publication. Information includes dates filed, name of individual filing, type of action, and volume and page number where recorded. Series may also include alphabetical indexes of individuals filing a recording. Clerk and Recorder Miscellaneous Recordings have been inventoried through 1965.

Records at the Oregon State Archives:
Clerk and Recorder Miscellaneous Recordings, 1852-1919 (.30 cu.ft.);
[Miscellaneous Record-includes some marriage, land claim, and mortgage entries-with index], 1853-1874 (1 volume);
Miscellaneous Record [with index], vol. 1-4, 1875-1921 (4 volumes).

Records at the Clatsop County Judge Guy Boyington Building, Vault #1:
Miscellaneous Record [with index], vol. 6, 1931-1944 (1 volume).

 

Clerk and Recorder Official Filings

1967-[ongoing]

Series documents the filing of transactions, authorized by statute, with the clerk or recorder of the county for the purpose of making the transaction a matter of public record. Information includes dates filed, type and description of transactions, filing numbers, names of parties involved, amounts charged or assessed, and clerk or recorder's signatures. Series may also include alphabetical indexes that contain volume and page numbers where recorded and names of individual filing transactions. Transactions include records that were previously maintained separately, such as mortgages; deeds; military service records; federal, mechanic's, and road improvement liens; mining claims; satisfactions; judgment assignments; notarial commissions; medical and ministerial licenses; oaths; and affidavits of publication. This series is commonly referred to as the Book of Records.

Beginning in 1967 deeds, mortgages, mining claims, water rights, board of county commissioners proceedings, and military discharges were recorded in the Book of Records. The commissioners proceedings and water rights are no longer included. The records were indexed separately until 1982.

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Public Microfilm Cabinet:
[Book of Records], vol. 295-1041, 1967-2000 (371 reels of microfilm);
[Clatsop County Recorder-Book of Records], 2000-2009 (210 reels of microfilm);
[General Index Direct Deed-also indexes land patents and town plats-indexes clerk's book of records beginning in 1967], 1852-1983 (19 reels of microfilm);
[General Index Indirect Deed-also indexes land patents and town plats-indexes clerk's book of records beginning in 1967], 1852-1983 (19 reels of microfilm).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Microfilm Cabinet:
[Book of Records], vol. 295-1041, 1967-2000 (371 reels of microfilm);
[Clatsop County Recorder-Book of Records], 2000-2009 (210 reels of microfilm);
Index to Deeds [General Index Direct Deed-also indexes land patents and town plats-indexes clerk's book of records beginning in 1967], 1852-1983 (19 reels of microfilm);
Index to Deeds [General Index Indirect Deed-also indexes land patents and town plats-indexes clerk's book of records beginning in 1967], 1852-1983 (19 reels of microfilm).

Records at the Clatsop County Courthouse, Upper Main Vault:
[Book of Records], vol. 295-493, 1967-1979 (73 feet of aperture cards);
General Index Direct Deeds [also indexes land patents and town plats-indexes clerk's book of records beginning in 1967-title varies], 1852-1983 (18 volumes);
General Index Indirect Deeds [also indexes land patents and town plats-indexes clerk's book of records beginning in 1967-title varies], 1852-1983 (18 volumes).

 

Corner Survey Records

1900-[ongoing]

Series documents the establishment and/or restoration of survey corners or monuments by the county surveyor or registered land surveyors. Records include maps, field survey restoration notes, historical notes, and indexes. Information includes description of corners; existing markers; descriptions of new markers and any changes made to the locations; property owners; township, range, and section numbers; donation land claim information; date the new markers were set; and surveyor's signatures.

Records at the Clatsop County Roads Division Office, Vault:
Bearing Tree Books, no. 1-242, vol. 1-2, 1908-1963 (2 volumes);
Bearing Tree Notes, no. 1-2184, 1908-present (2.50 cu.ft.);
County Surveyor's Field Books [includes corner restoration information], 1935-present (39 volumes);
P.L.C. Research [Public Land Corner Survey Records-includes copies of field notes, surveys, and related records], ca.1900-present (5 cu.ft.);
PLC Restored [Public Land Corner Survey Records-includes copies of narratives, field notes, surveys, and related records], ca.1910-present (8 cu.ft.);
Vacations [actually Clatsop County Reset Government Corners-in bottom drawer], ca.1908-ca.1918 (1 volume).

Records at the Clatsop County Surveyor's Office:
Bearing Tree Notes, no. 1-2182, 1908-present (24 inches of aperture cards);
Corner Index [Restoration Cards], 1908-present (1 cu.ft.);
Co. Surveyor [Field Books-includes corner restoration information], 1935-n.d. (1 inch of microfiche).

Records at the Clatsop County Courthouse, Upper Main Vault:
[BT-Bearing Tree Notes-security copy], no. 1-1117, 1908-1989 (14 inches of aperture cards).

 

Coroner and Inquest Records

1852-1960

Series records the results of the examination of a corpse by the county coroner at the request of the county sheriff. It also documents the proceedings and results of inquests ordered by the district attorney. Reports include date filed; name, age, sex, race, parentage, and birthplace of deceased; date, place, and time of death; names of undertaker and coroner; testimony; and costs. Early reports were narrative accounts detailing the cause of death. After 1900, a standardized form was used for reporting results. Inquest transcripts include coroner and juror names, signatures, and actions; witness names; testimony; and verdict. Coroner and inquest records have been inventoried through 1965.

Records at the Oregon State Archives:
Coroner's Reports, 1852-1899 (1.50 cu.ft.);
Coroner's Reports [includes examinations and inquests], 1902-1960 (4 cu.ft.);
Search for 1852-1960 Clatsop County coroner's reports in Oregon Historical Records Index.

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
[Coroner's Record], 1905-1909 (1 volume).

 

County Budgets

1921-[ongoing]

Series documents the annual allotment of funds for county government operations as agreed to by the board of commissioners. Information includes total amount of funds budgeted for each office. Later budgets may include organizational charts and a narrative of each county office function.

Beginning in circa 1918 county budgets were also included in the Commissioners Journal.

Records at the Oregon State Archives:
Budget Requests [includes county office budgets], 1921-1922 (.05 cu.ft.).

Records at the Clatsop County Courthouse, Upper Main Vault:
Adopted Budget Clatsop County, 2000-2001 (1 volume); 2002-2003 (1 volume); 2004-2005 (1 volume); 2006-2007 (1 volume);
County Audits and Budgets, 1970-1972, 1975-1989, 1998-2003 (2.50 cu.ft.);
[Preliminary Work Budget], 1949-1960 (10 volumes).

Records at the Clatsop County Public Services Bldg. 800, Central Services Dept., Finance Office:
[Adopted Budget Clatsop County], 2004-present (6 volumes);
County Budgets, 1974-2009 (4 reels of microfilm).

Records at the Clatsop County Public Services Bldg. 800, County Manager's Office:
[Adopted Budget Clatsop County], 1998-present (13 volumes).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Public Microfilm Cabinet:
[Yearly Budget-Clatsop County], 1984-2000 (1 reel microfilm).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Microfilm Cabinet:
[Yearly Budget-Clatsop County], 1984-2000 (1 reel microfilm).

Records at the Clatsop County Public Services Bldg. 820, Assessment and Taxation Dept. Office, Central Files Area:
[County Budget], 1989-1998 (1 reel of microfilm).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Budgets [includes county and school district budgets and county commissioners' orders], 1924-1958 (8 cu.ft.).

Records at the Clatsop County Web Site:
Current Clatsop County Budget, 2009-present (Internet).

 

County Commissioners Administrative Journals

1845-[ongoing]

Series documents all administrative actions of the board of county commissioners and the county court. In most counties, the board of county commissioners has assumed the administrative duties and responsibilities of the county court. Administrative actions include levying taxes; budgeting; approving appropriations; appointing county officials; approving officials bonds and annual reports; receiving petitions and remonstrances concerning county roads; defining and establishing county roads; calling bond elections for the construction of county buildings; compiling jury lists and conducting hearings; approving salaries and expenses of county officials; confirming elections; and issuing licenses for such things as liquor, ferries, warehouses, and groceries. The series may be referred to as the County Court Administrative Journal, Commissioner's Minutes, County Court Docket, or Board of Commissioners Meeting Records.

From 1967 to 1991 the commissioners' proceedings were recorded in the clerk's Book of Records (Clerk and Recorder Official Filings).

Records at the Oregon State Archives:
Commissioners [Journal], vol. 1, 1851-1852 (1 volume);
Commissioners Journal, vol. 2-4, 1851-1872 (3 volumes);
County Court Journal, vol. 5, 1873-1879 (1 volume);
County Court Minutes and Orders, 1845-1857 (.05 cu.ft.).

Records at the Clatsop County Courthouse, Upper Main Vault:
Commissioners and Law Index [indexes commissioners journals and county court law journals], vol. 2, 1934-1964 (1 volume);
Commissioners Journal [title varies], vol. 6-39, 1880-1967 (34 volumes);
Commissioners Law & Probate Index [indexes commissioners journal, county court law journal, probate journal, and probate case files], ca.1850-1933 (1 volume);
Index Co. Court Journals [County Court Law-also indexes commissioners journals and probate journals], ca.1850-ca.1900 (1 volume).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Div. Office, Signature Verification Room:
Commissioners and Law Index [primarily indexes clerk's book of records for commissioners' proceedings], vol. 3, 1965-1984 (1 volume).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Public Microfilm Cabinet:
[Commissioners & Law Index], vol. 2-3, 1934-1984 (2 reels of microfilm);
[Commissioners Journal], vol. 6-39, 1879-1967 (25 reels of microfilm);
[Commissioners Law & Probate-Index], vol. 1, 1886-1933 (1 reel of microfilm);
[Commissioners-Minutes-title varies], 1993-1995 (3 reels of microfilm).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Microfilm Cabinet:
Comm Journals [Commissioners & Law Index], vol. 2-3, 1934-1984 (2 reels of microfilm);
Comm Journals [Commissioners], vol. 6-39, 1879-1967 (25 reels of microfilm).

Records at the Clatsop County Public Services Bldg. 800, County Manager's Office:
Commissioners Proceedings [includes minutes, resolutions and orders], 2007-present (4 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
BCC Proceedings [Board of County Commissioners-includes minutes, orders, and resolutions], 1984-1989 (3 cu.ft.);
Board of Commissioners Meeting Records [includes minutes, orders, and resolutions], 2006 (2 cu.ft.);
Board of Commissioners Proceedings [includes minutes, orders, and resolutions], 1992-2003 (10 cu.ft.);
Board of Commissioners Records [includes minutes, orders, and resolutions], 1992-2003 (10 cu.ft.);
Meeting Records Governing Body [Board of Commissioners-includes minutes, orders, and resolutions], 2005 (2 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Vault #1:
County Court Law Journal [includes only commissioners' administrative actions], vol. 11, 1959-1967 (1 volume).

Records at the Clatsop County Historical Society, Archives:
Record of County Business County Commission Minutes [Abstracted Index], 1849-1879 (1 binder).

Records at the Clatsop County Web Site:
County Commission Meeting Minutes, 2008-present (Internet).

 

County Commissioners Orders, Ordinances, and Resolutions

1845-[ongoing]

Series documents orders, ordinances, and resolutions passed by the board of county commissioners and the county court regulating and establishing guidelines for specific activities within the county. Information includes activity covered by order, ordinance, or resolution; administrative action number; who introduced; findings of fact; conclusions; recommendations; date heard; and hearings officer name and signature. Activities include noise abatement, nuisances, zoning, animal control, solid waste management, land division regulations, elections, comprehensive plan, and road and bridge use limits.

Beginning in 1879 orders, ordinances, and resolutions were included in the Commissioners Journal.

Records at the Oregon State Archives:
County Court Minutes and Orders, 1845-1857 (.05 cu.ft.).

Records at the Clatsop County Public Services Bldg. 800, Land Use Planning Division Office, Counter Area:
1966 Ord [Zoning Ordinance], 1966 (1 binder);
1980 Zoning Ordinance, 1980 (1 binder);
Adopted County Land Use Ordinances [includes comprehensive plan and zoning information], 1980-2004 (3 binders).

Records at the Clatsop County Public Services Bldg. 800, Land Use Planning Division Storage Room 120:
Clatsop County Zoning Ordinance, ca,1980-present (1 binder);
Ord [Land Use Ordinances-includes comprehensive plan, zoning, subdivision, and partition information], 1978-present (15 cu.ft.).

Records at the Clatsop County Public Services Bldg. 800, County Manager's Office:
Commissioners Proceedings [includes minutes, resolutions and orders], 2007-present (4 cu.ft.);
Ordinances [County-includes comprehensive plan and zoning information], 2004-present (3 cu.ft.).

Records at the Clatsop County Courthouse, Upper Main Vault:
Planning Commission [Zoning Ordinance], 1963-1970 (.20 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
BCC Proceedings [Board of County Commissioners-includes minutes, orders, and resolutions], 1984-1989 (3 cu.ft.);
Board of Commissioners Meeting Records [includes minutes, orders, and resolutions], 2006 (2 cu.ft.);
Board of Commissioners Proceedings [includes minutes, orders, and resolutions], 1992-2003 (10 cu.ft.);
Board of Commissioners Records [includes minutes, orders, and resolutions], 1992-2003 (10 cu.ft.);
Budgets [includes county and school district budgets and county commissioners' orders], 1924-1958 (8 cu.ft.);
County Ordinances [includes comprehensive plan and zoning information], no. 66.04-03.13, 1966-2003 (10 cu.ft.);
Meeting Records Governing Body [Board of Commissioners-includes minutes, orders, and resolutions], 2005 (2 cu.ft.).

Records at the Clatsop County Roads Division Office, Vault:
Recorded Documents, Deeds, Orders, and Easements [Road Related-includes petitions], ca.1890-ca.1960 (3 cu.ft.);
Road Book [includes survey and road order information], vol. 4, ca.1959-ca.1970 (1 volume).

Records at the Clatsop County Web Site:
Old Zoning Ordinances [Includes subdivision and partition information], 1966, 1980 (Internet);
Transportation System Plan [Comprehensive Plan Amendment and Ordinance-PDF], 2003 (Internet);
Zoning Ordinance [includes subdivision and partition information-PDF], 1980-present (Internet).

 

County Comprehensive Plans

1966-[ongoing]

Series documents the development and revision of a plan for the use of lands within the county. Series includes plans for transportation, energy, housing, population and economics, public facilities and services, urbanization, natural resources, greenways, recreation, agricultural and forest lands, land capability, resource quality, floodplains, landmarks, historic property, rural community center designation, and natural areas. Each plan includes background information about the subject; supporting documentation such as maps, charts, and diagrams; and a narrative description of each aspect of the plan and how it is to be implemented. Series may also include an overall "comprehensive plan" which contains both historical and current looks at county land practices and defines goals and policies adhered to during the creation and implementation of the plan.

Records at the Clatsop County Public Services Bldg. 800, Land Use Planning Division Storage Room 120:
Clatsop County Comprehensive Plan, vol. 1-5, 1980-present (5 binders);
Ord [Land Use Ordinances-includes comprehensive plan, zoning, subdivision, and partition information], 1978-present (15 cu.ft.).

Records at the Clatsop County Public Services Bldg. 800, Land Use Planning Division Office, Counter Area:
1994 Comp Plan [Comprehensive Plan], 1994 (1 binder);
Adopted County Land Use Ordinances [includes comprehensive plan and zoning information], 1980-2004 (3 binders);
Goals & Policies [Comprehensive Plan], 2007 (1 binder).

Records at the Clatsop County Public Services Bldg. 800, County Manager's Office:
Ordinances [County-includes comprehensive plan and zoning information], 2004-present (3 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
[Comprehensive Plan Amendment and Zone Change Records], ca.1979-2005 (26 cu.ft.);
County Ordinances [includes comprehensive plan and zoning information], no. 66.04-03.13, 1966-2003 (10 cu.ft.).

Records at the Clatsop County Web Site:
Comprehensive Plan Goals and Policies Document, 1980-present (Internet);
Transportation System Plan
[Comprehensive Plan Amendment and Ordinance-PDF], 2003 (Internet).

 

County Court Case Files

1873-1893

Series documents the actions of the county court in civil and some criminal cases. Records include complaints, judgments, decrees, summonses, warrants, affidavits, writs, and an index. County court cases include spousal support, employment compensation, satisfaction of judgments, and divorce. Information includes judge, plaintiff, defendant, and attorney names; case type; and filing dates of actions and decrees.

Records at the Oregon State Archives:
County Court Proceedings Reports [Judicial], 1892 (.05 cu.ft.);
County Court Process Records, 1873-1893 (.05 cu.ft.).

 

County Court Judicial Journals

1850-1984

Series records the proceedings of the county court for civil and some criminal cases. Information includes judge, plaintiff, defendant, and attorney names; trial date; memorandum of subsequent proceedings; and fees charged. Cases include citizenship petitions, legal changes to name, commitments, and writs of habeas corpus. Portions of these records may be restricted.

Records at the Oregon State Archives:
County Court Judicial Journal [Law-includes citizenship], vol. 1, 1851-1887 (1 volume);
County Court Law Journal [includes naturalization records for 1859-1905], vol. 4-7, 1859-1906 (4 volumes); vol. 9, 1913-1942 (1 volume).

Records at the Clatsop County Courthouse, Lower Main Vault:
County Court Fee Book and Register [includes mostly juvenile and adoption actions], vol. 4-6, 1944-1961 (3 volumes).

Records at the Clatsop County Courthouse, Upper Main Vault:
Commissioners and Law Index [indexes commissioners journals and county court law journals], vol. 2, 1934-1964 (1 volume);
Commissioners Law & Probate Index [indexes commissioners journal, county court law journal, probate journal, and probate case files], ca.1850-1933 (1 volume);
Index Co. Court Journals [County Court Law-also indexes commissioners journals and probate journals], ca.1850-ca.1900 (1 volume).

Records at the Clatsop County Courthouse, Basement Room B04:
County Court Fee Book and Register Law, vol. 2, 1919-1930 (1 volume);
County Court Fee Book and Register, vol. 1, 1890-1919 (1 volume).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Public Microfilm Cabinet:
[Commissioners & Law Index], vol. 2-3, 1934-1984 (2 reels of microfilm);
[Commissioners Law & Probate-Index], vol. 1, 1886-1933 (1 reel of microfilm).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Microfilm Cabinet:
Comm Journals [Commissioners & Law Index], vol. 2-3, 1934-1984 (2 reels of microfilm).

 

County Fair Records

1905-[ongoing]

Series documents the preparation and organization of the county fair by the county fair board (including any predecessor group) and other county officials. Records include fair board minutes, reports, and annual premium lists and publications. Minutes and reports include information pertaining to county fair employment, budgets, sponsorship, capital improvements to fairgrounds, and event scheduling throughout the year. Annual premium lists and/or publications may include county fair history, names of fair officers, general fair rules and regulations, event schedules, exhibit lists, and photographs.

Records at the Oregon State Archives:
County Fair Records [includes fair board reports], 1905-1937 (.10 cu.ft.).

Records at the Clatsop County Fairgrounds, Fair Office:
[County Fair Board Minutes-includes related records], 2001-2002 (1 binder); 2003-2004 (1 binder); 2005-2007 (.20 cu.ft.); 2009-present (2 binders);
[County Fair Premium Books and Guides], 2002-present ( 9 volumes).

Records at the Clatsop County Fairgrounds, Fair Office, Basement:
[County Fair Board Minutes-includes related records], 1983-1996 (4 binders);
[County Fair Premium Books and Guides], 1990 (1 volume); 1992-1995 (4 volumes); 1998-2000 (3 volumes);
Fair Books [County Fair Premium Books and Guides], 1954-1989 (.75 cu.ft.).

 

County Officials Reports

1865-1969

Series reports the activities of county officials to the county court or board of county commissioners. Series may include reports by the treasurer, surveyor, clerk, roadmaster, assessor, sheriff, school superintendent, and county nurse or doctor. Reports summarize the activities of county officials and their staff as they perform their official duties.

Records at the Oregon State Archives:
Assessor's Reports, 1878-1899 (.10 cu.ft.);
County Fair Records [includes fair board reports], 1905-1937 (.10 cu.ft.);
County Poor Reports, 1877-1881 (.05 cu.ft.);
Dairy Herd Inspector Reports, 1946-1966 (.35 cu.ft.);
Fruit Inspector Reports, 1907-1930 (.05 cu.ft.);
Justice of the Peace Reports, 1889-1896 (.10 cu.ft.);
Sheriff's Reports, 1883-1899 (.05 cu.ft.);
Superintendent of Schools Reports, 1865-1921 (.10 cu.ft.);
Surveyor Reports, 1897-1921 (.10 cu.ft.);
Treasurer Reports, 1868-1899 (.10 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Poor [Reports-includes reports documenting county poor farm, hospital, and indigent soldiers], 1936-1947 (.20 cu.ft.);
Financial Reports [Sheriff, Treasurer, Clerk], 1893-1967 (2.50 cu.ft.);
Welfare & Health Dept. [Reports-includes related records], 1949-1969 (1 cu.ft.).

 

Death Records

1903-1949

Series documents the recording of deaths in the county. Records include registers and certificates. Information includes registration number; place and date of death; name, sex, color, birth date and place, age, and marital status of the deceased; names and birthplaces of parents; primary and contributory cause of death; physician, registrar, and informant signatures; filing date; and date and place of burial. Death records were not required by the state of Oregon until 1903 when the state began to officially register deaths. County death records have been inventoried through 1920. Access to death records is restricted for 50 years following the date of death by Oregon Administrative Rule 333-011-0096. Contact the Oregon State Archives for access to state death certificates that are more than 50 years old. Contact the Oregon Center for Health Statistics for access to more recent death certificates.

Records at the Oregon State Archives:
Death Certificates, 1903-1907 (.10 cu.ft.); 1904-1924 (1 cu.ft.);
Deaths [Index], ca.1903-1944 (1 volume);
Record of Births and Deaths, 1915-1921 (2 volumes);
Record of Deaths, 1907-1915 (2 volumes).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Microfilm Cabinet:
[Death Certificates], 1903-1937 (3 reels of microfilm).

Records at the Clatsop County Historical Society, Archives:
Record of Births and Deaths [East County], 1915-1949 (1 volume).

 

Deeds and Indexes

1849-2000

Series documents the ownership of land. Series includes deeds, land sales contracts, quit claim deeds, homestead exemption claims, corporate certificates, agreements, correction deeds, special assessments of unzoned farmland, easements, and indirect and direct deed indexes. Information includes grantor and grantee name; recording and filing dates; property descriptions; title warranties; consideration amounts; witness and recorder names; and volume and page numbers of where recorded.

Since 1967 deeds have been recorded in the clerk's Book of Records (Clerk and Recorder Official Filings).

Records at the Oregon State Archives:
Deed Index [Direct-F-Z], 1850-1870 (.10 cu.ft.);
Deeds [Quit Claim], 1849-1864 (.05 cu.ft.).

Records at the Clatsop County Courthouse, Upper Main Vault:
Clatsop County Deeds, 1926-1988 (1.20 cu.ft.);
Deed Book [photocopy], vol. B-C, 1852-1873 (2 volumes);
Deed Record, vol. C, 1865-1873 (1 volume); vol. E-H, 1873-1883 (4 volumes); vol. 9-294, 1883-1967 (286 volumes);
Deeds and Chattel Mortgages [includes real mortgages and related records], ca.1876-ca.1924 (.35 cu.ft.);
Deeds [includes land claim entries-with index], vol. D, 1849-1882 (1 volume);
Deeds [Miscellaneous-includes road right of way documents]. 1898-ca.1961 (.60 cu.ft.);
Deeds [Record], vol. B, 1852-1865 (1 volume);
Direct Deeds [Index], 1913-1927 (2 volumes);
General Index Direct Deeds [also indexes land patents and town plats-indexes clerk's book of records beginning in 1967-title varies], 1852-1983 (18 volumes);
General Index Indirect Deeds [also indexes land patents and town plats-indexes clerk's book of records beginning in 1967-title varies], 1852-1983 (18 volumes);
Indirect Deeds [Index], 1913-1927 (2 volumes).

Records at the Clatsop County Public Services Bldg. 820, Assessment and Taxation Dept. Office, Central Files Area:
Book [Deed-transcribed copies made by title company], vol. 116-294, ca.1930-1967 (177 volumes);
[Deeds-includes related records photocopied from the clerk's book of records], vol. 579-1041, 1982-2000 (ca.225 volumes);
[Deeds-includes related records photocopied from the clerk's book of records by title company], vol. 295-342, 1967-1971 (48 volumes).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Public Microfilm Cabinet:
[Deed of Records], vol. 10-294, 1884-1967 (184 reels of microfilm);
[General Index Direct Deed-also indexes land patents and town plats-indexes clerk's book of records beginning in 1967], 1852-1983 (19 reels of microfilm);
[General Index Indirect Deed-also indexes land patents and town plats-indexes clerk's book of records beginning in 1967], 1852-1983 (19 reels of microfilm).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Microfilm Cabinet:
Deed Records, vol. A-H, 1852-1883 (8 reels of microfilm); vol. 10-294, 1884-1967 (184 reels of microfilm).

Records at the Clatsop County Public Services Bldg. 820, Assessment and Taxation Dept. Office, Cartography Area:
Deed Books [includes related records photocopied from the clerk's book of records], vol. 343-493, 1971-1979 (17 feet of aperture cards).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Miscellaneous Recorded Historical Documents [includes deeds, road records, tuberculosis hospital applications, and unemployment relief records-no. 002.05.02], ca.1871-ca.1940 (1 cu.ft.);
Sub. and Sub. Lands Applications [Subdivision-includes quit claim deeds], no. 1-192, 1971-1972 (3 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Vault #1:
County Deeds, ca.1931-n.d. (1 volume).

Records at the Clatsop County Roads Division Office, Vault:
Recorded Documents, Deeds, Orders, and Easements [Road Related-includes petitions], ca.1890-ca.1960 (3 cu.ft.).

 

Delayed Birth Records

1870-1947

Series documents birth records generated by a court in response to a petition. Records may include petitions, decrees or orders, affidavits of correction, registers, and certificates. If the information provided with the petition met the requirements of the court, a decree was issued that served as a legal birth document. Most petitions were filed decades after the actual birth. They were filed in the county of residence at the time of petition, not necessarily in the county of birth. Dates listed in brackets document the range of actual birth dates. Date ranges for court actions such as petitions and decrees are also included. Also see Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096.

From 1943 to circa 1960s the circuit court case files, indexes, and journals include delayed birth petitions, decrees, and related entries for births dating from circa 1870 to circa 1920.

Records at the Oregon State Archives:
Births Astoria Precinct No. 1 [Index-includes entries referring to delayed birth decrees in circuit court case files beginning in 1943], 1894-1947 (1 volume).

 

Election Poll Books

1845-1914

Series documents the registration of voters and the compilation of election results. Records may include the election poll books and/or the election voter register. Information includes elector's name and party affiliation, and in some cases, physical description, occupation, naturalization information, and names of parents and spouse. Election poll books and voter registration records have been inventoried through 1930. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Records at the Oregon State Archives:
Election Precinct Registers, 1910-1914 (51 volumes);
Election Voter Registration Record, 1904 (1 volume).

Records at the Clatsop County Courthouse, Upper Main Vault:
Astoria and Clatsop County Voter Registration [Abstracted Name Index], 1900 (1 binder);
General Astoria Register [Elector], 1906 (1 volume);
General County Register [Elector], 1906 (1 volume);
General Register Astoria [Elector], 1914 (1 volume);
General Register [Elector], 1914 (1 volume).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Public Microfilm Cabinet:
[Electors Official Register Astoria], 1900-1914 (2 reels of microfilm).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Election Poll Books, 1845-1847, 1850-1865 (.10 cu.ft.);
General City Register [Elector-Astoria-title varies], 1900-1904 (3 volumes); 1908-1912 (3 volumes);
General County Register [Elector-title varies], 1900-1904 (3 volumes); 1908-1912 (3 volumes).

Records at a Related Web Site:
Clatsop County Register of Electors [Norwegian ancestry], 1914 (Genealogical Forum of Oregon).

 

Election Voting Abstracts

1845-1964

Series documents the tabulation and reporting of election results for the county. Records include voting abstracts and the record of election. Information includes election date; precinct name and number; office; precinct and total votes; victory margin; winning candidate; county clerk, board of canvasser, and justice of the peace signatures; ballot number; summation of votes; and election board's decision. Election voting abstracts have been inventoried through 1960. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Records at the Oregon State Archives:
Election Records [includes voting abstracts], 1845, 1848 (.05 cu.ft.);
Election Voting Abstracts, 1856-1904 (.25 cu.ft.).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Div. Office, Signature Verification Room:
Abstracts Primary Thru General [Election], vol. 10, 1960-1964 (1 volume);
Record of Election, vol. 2-7, 1906-1938 (6 volumes).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Abstracts Primary to Gen. [Election Abstracts of Vote Primary to General], vol. 8-9, 1938-1958 (2 volumes);
Election Abstracts, 1851-1853, 1857-1858 (.10 cu.ft.);
Record of Election, vol. 1, 1892-1906 (1 volume).

 

Farm Name Registration Records

1911-1958

Series documents the application for and registration of farm names with the county clerk or recorder. Records may include registers, original applications, or certificates. Information includes owner's name and address; farm name, location, and description; and date and number of application and final application. Series may also include an index arranged either alphabetically by name of owner or by farm name. Farm name records have been inventoried through 1964.

Records at the Clatsop County Courthouse, Upper Main Vault:
Register of Farm Names, vol. 1, 1911-1958 (1 volume).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Farm Names [Registration Applications], 1911-1958 (.25 cu.ft.).

 

Federal Land Grant Records

1848-1983

Series records ownership of county lands obtained from the federal government. Series includes records of land grants administered under a variety of federal programs such as donation land claims and homesteads. Donation land claims are the most common type of federal land grant in Oregon that is documented in this inventory project. Donation land claims resulted from an act of the 1850 Congress under which citizens of the United States, or those who filed a declaration of intention prior to December 1, 1850 and had resided upon or cultivated the land for four consecutive years, were granted a specified amount of acreage in the Oregon Territory. Donation land claims were unique in that acreage granted to married couples was divided evenly. Half of the acreage was placed in the husband's name while the other half was placed in the wife's name. Records include plats, indexes, and survey notes. Information includes township, range, and section numbers, names of donation land claim holders and claim numbers, claim dates, acreage, and descriptions of surveys.

Under the Homestead Act of 1862, settlers were given 160 acres of land in the public domain if they built a home on the land, resided there for five years, and cultivated the land. A complete homestead entry file includes such documents as the homestead application, homestead proof, and final certificate authorizing the claimant to obtain a land patent.

Records at the Oregon State Archives:
Land Claim Records [includes some survey maps and descriptions], 1848-1893 (.10 cu.ft.);
[Miscellaneous Record-includes some marriage, land claim, and mortgage entries-with index], 1853-1874 (1 volume).

Records at the Clatsop County Courthouse, Upper Main Vault:
Deed Homestead Patents, vol. 44, 1902-1933 (1 volume);
Deed Record Homesteads and Patents, vol. 29, 1894-1901 (1 volume);
Deeds [includes land claim entries-with index], vol. D, 1849-1882 (1 volume);
General Index Direct Deeds [also indexes land patents and town plats-indexes clerk's book of records beginning in 1967-title varies], 1852-1983 (18 volumes);
General Index Indirect Deeds [also indexes land patents and town plats-indexes clerk's book of records beginning in 1967-title varies], 1852-1983 (18 volumes).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Public Microfilm Cabinet:
[General Index Direct Deed-also indexes land patents and town plats-indexes clerk's book of records beginning in 1967], 1852-1983 (19 reels of microfilm);
[General Index Indirect Deed-also indexes land patents and town plats-indexes clerk's book of records beginning in 1967], 1852-1983 (19 reels of microfilm).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Microfilm Cabinet:
Index to Deeds [General Index Direct Deed-also indexes land patents and town plats-indexes clerk's book of records beginning in 1967], 1852-1983 (19 reels of microfilm);
Index to Deeds [General Index Indirect Deed-also indexes land patents and town plats-indexes clerk's book of records beginning in 1967], 1852-1983 (19 reels of microfilm).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Applications for Land [Homestead Receipts], 1884-1898 (.10 cu.ft.).

Records at the Clatsop County Historical Society, Archives:
Land Grants [Homestead, General Land Office], 1890-1925 (.15 cu.ft.).

Records at Related Web Sites:
Homestead List [Clatsop County], 1883-1894 (US GenWeb Project);
Search Land Patents [includes patent and legal land descriptions and some document images], ca.1864-ca.1957 (BLM Web site).

 

Foreclosure Records

1889-1918

Series documents the activities of the sheriff and other county officials relating to the foreclosure of property in order to satisfy creditors in cases involving delinquent taxes, mortgage payments, or court judgments. Records include correspondence, sheriff's deeds and foreclosure sale records, circuit court case transcripts of foreclosure hearings, writs of execution, certificates of sale of real property, judgment orders, receipts, tax redemption records, delinquent tax sales, and tax sale certificates. Foreclosure records have been inventoried through 1920.

Records at the Oregon State Archives:
[Assessment Roll School District 1 & 26-includes delinquent tax and tax sale information], 1892-1893 (1 volume);
Land and Lot Index to Tax Sales, vol. 1, 1890-1902 (1 volume);
List of Property Owned by Clatsop County [Foreclosed], vol. 1, 1889-1902 (1 volume);
Record of Deeded Property [Foreclosed], vol. 1, 1909-1914 (1 volume);
Record of Delinquent Tax Sales, 1892-1895 (2 volumes);
[Record of Delinquent Tax Sales], 1893-1903 (2 volumes);
Sheriff's Return of Delinq't Tax Sales [Delinquent], 1902-1908 (1 volume);
Sheriff's Return of Delinquent Tax Sales, 1894 (1 volume);
Sheriff Tax Sale Record, vol. 1, 1889-1893 (1 volume);
Tax Sale Record, vol. 1, 1889-1890 (1 volume).

Records at the Clatsop County Courthouse, Upper Main Vault:
Certificate of Delinquency, 1920 (.10 cu.ft.);
[Land Sale for Back Taxes Sheriff-Records], 1891-1894 (1.50 cu.ft.);
Sales on Foreclosures, 1895-1918 (.35 cu.ft.);
Sheriff's Deeds [Certificate of Sale for Taxes], 1893-1911 (.40 cu.ft.);
Tax Deeds [Foreclosure], 1911 (.10 cu.ft.);
Warranty and Sheriff's Deeds [Foreclosure], vol. 38, 1897-1903 (1 volume).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Journal [Remittances by the County of Original Taxes Costs and Penalties on Tax Sales-Foreclosure], 1889-1900 (1 volume).

Records at a Related Web Site:
Delinquent Tax Sale List [Clatsop County], 1904 (US GenWeb Project).

 

Health and Human Services Records

1907-[ongoing]

Series documents the activities of the county health and human services programs operated by the county. Series includes narrative or statistical monthly, quarterly, and annual reports or minutes discussing program goals, objectives, and accomplishments. Program areas include public and mental health; juvenile services; adult and family services; women, infant, and child (WIC) services; alcohol and drug abuse; and developmental disabilities. In 1994 the name of the Children and Youth Services Commission was changed to the Commission on Children and Families.

Records at the Oregon State Archives:
Record of Contagious Diseases, 1907-1922 (2 volumes).

Records at the Clatsop County Public Services Bldg. 800, Commission on Children and Families Office:
Clatsop County Commission on Children and Families [Meeting Records-includes minutes], 2005-2009 (1 binder); 2010 (1 binder);
[Commission on Children and Families Minutes] 1998-present (on computer).

Records at the Clatsop County Public Services Bldg. 800, County Manager's Office:
[Health and Human Services Advisory Committee Minutes and Agendas-includes public health, mental health, alcohol and drug treatment, and developmental disabilities information], 1999-2010 (on computer);
[Human Services Advisory Committee Minutes and Agendas-includes mental health, alcohol and drug treatment, and developmental disabilities information], 2010-present (1 binder); 2010-present (on computer).

Records at the Clatsop County Web Site:
Commission on Children and Families Minutes, 2009-present (Internet).

 

Insane Commitment Records

1879-[ongoing]

Series documents the examination, commitment, and release of mentally ill persons to and from the state's mental institutions. Series contains statements of complaint and commitment recorded by the county clerk or recorder and includes petitions to have an individual committed; physicians certification that an individual is insane; delivery warrants authorizing a county official (usually the sheriff) to take the individual to the state hospital; patient discharges; paroles or transfers; indexes; and correspondence. Information includes patient and family names, date committed, reason, physical description, and a brief family history. This series may also be known as the Insane Record, Mental Illness Record, and Mentally Ill and Feeble Minded Record. By 1968, in most counties, the commitment of the mentally ill or deficient had become the responsibility of the circuit court. Access to these records may be restricted for 75 years by Oregon Revised Statute 192.496.

Records at the Clatsop County Courthouse, Lower Main Vault:
Mental Commitments [Case Files], 1975-2007 (13 cu.ft.).

Records at the Clatsop County Courthouse, Upper Main Vault:
Juvenile Mentals and Adopt Microfilm Cards [Commitment Records], 1969-1971 (ca.21 inches of aperture cards);
[Mental Commitment Case Files], 2008 (.30 cu.ft.).

Records at the Clatsop County Courthouse, State Court Criminal Office:
[Mental Commitment Case Files], 2009-present (.80 cu.ft.).

Records at the Clatsop County Old Jail, Second Floor Records Storage Room:
Mentals [Commitment Case Files], 1879-1978 (15 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Active Account Feeble Minded and Insane [with index], 1908-1930 (1 volume);
[Mental Commitment Case Files], 1976-1998 (10 cu.ft.).

 

Judgment and Execution Records

1885-1941

Series records official decisions by the court and subsequent instructions to the sheriff to recover costs and awards related to debt, divorce, and other civil cases. The record serves as the official notice of the existence of a lien. Information includes title and case number; names of plaintiff, creditor, defendant, debtor, and attorney; amount of judgment; description of property levied on; writ of execution; disposition of case; decisions on appeals; dates docketed and satisfied; and volume and page numbers where recorded. Records may include judgment dockets, execution dockets, and fee books. Judgment and execution records have been inventoried through 1920.

Records at the Oregon State Archives:
Execution Docket Circuit Court [with index], vol. 1, 1892-1917 (1 volume);
Execution Docket of the Circuit Court, 1885-1892 (1 volume).

Records at the Clatsop County Courthouse, Basement Room B04:
Certificate of Execution Register [with index], vol. 1, 1899-1941 (1 volume);
Judgment Lien Docket Circuit Court, vol. 2, 1895-1918 (1 volume).

Records at the Clatsop County Courthouse, Basement Room B08:
Judgment Lien Docket Circuit Court, vol. 3, 1919-1929 (1 volume).

 

Justice Court Case Files

1846-1918

Series documents criminal and civil cases brought before the courts of the justices of the peace. Records include grand jury indictments, complaints, judgments by confession, transcripts of judgment entries and dockets, statements of witnesses, arrest warrants, subpoenas, bills for court costs and fees, petitions for appointment of justices of the peace and constables, petitions establishing justice districts, and marriage records. Cases heard include disturbing the peace, illegal liquor sales, assault, larceny, trespassing, fraud, vagrancy, and burglary. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Records at the Oregon State Archives:
Justice Court Case File, 1852 (.05 cu.ft.);
Justice Court Process Records [Cases Files-Astoria Precinct], 1846-1918 (5.75 cu.ft.).

Records at the Clatsop County Courthouse, Basement Room B08:
Justice Court Old [Documents-Astoria Precinct], 1851-1880 (1 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Justice Court [Documents-Astoria Precinct], 1878 (.05 cu.ft.).

 

Justice Court Dockets

1879-1942

Series documents criminal and civil cases brought before justice of the peace courts. Dockets include defendant, plaintiff, attorney, witness, and juror names; action dates and nature of cases; judgments; and statements of costs. Actions include complaints, summonses, appearances, testimonies, bonds, judgments, pleas, fines, jail terms, marriages, and writs of attachment. Civil and criminal cases include larceny, burglary, recovering money or personal property, trespassing, hunting out of season, and illegal voting. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Records at the Clatsop County Courthouse, Basement Room B04:
Record Justice Court [Astoria Precinct-with index], 1879-1882 (1 volume).

Records at the Clatsop County Courthouse, Basement Room B08:
Justice Docket Civil [Astoria District-with index], vol. 1-16, 1908-1942 (16 volumes);
Justice Docket Criminal [Astoria District-with index], vol. 1-27, 1908-1941 (27 volumes);
Justice Docket [Warrenton District-with index], 1932-1933 (1 volume).

 

Land Subdivision Records

1844-[ongoing]

Series documents the subdividing and partitioning of land within the county. Records include survey notes, correspondence, photographs, satisfaction of agreements, maps of subdivided and partitioned land, and contracts and permits. Information includes subdivision names; lot, street, and alley dimensions; and township, range, and section numbers of land to be subdivided or partitioned.

Records at the Clatsop County Courthouse, Upper Main Vault:
General Index Direct Deeds [also indexes land patents and town plats-indexes clerk's book of records beginning in 1967-title varies], 1852-1983 (18 volumes);
General Index Indirect Deeds [also indexes land patents and town plats-indexes clerk's book of records beginning in 1967-title varies], 1852-1983 (18 volumes);
Index to Plats [Town-Subdivision], 1854-1987 (1 volume);
Record of Partition Plats, vol. 1, 1990-1993 (1 volume);
[Record of Partition Plats], vol. 2-3, 1993-1999 (2 volumes);
Record of Town Plats [Subdivision-title varies], vol. O, 1-14, 1854-1999 (15 volumes);
[Subdivision, Partition, and Condominium Plats], 1999-present (5 volumes);
[Town Plats-Subdivision], vol. 1-13, 1889-1987 (6 inches of aperture cards).

Records at the Clatsop County Surveyor's Office:
Index of Town Plats, 1854-present (1 binder);
Partition Plats, 1990-present (10 inches of aperture cards);
Town Plats, 1854-present (12 inches of aperture cards).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Public Microfilm Cabinet:
[General Index Direct Deed-also indexes land patents and town plats-indexes clerk's book of records beginning in 1967], 1852-1983 (19 reels of microfilm);
[General Index Indirect Deed-also indexes land patents and town plats-indexes clerk's book of records beginning in 1967], 1852-1983 (19 reels of microfilm);
[Index to Plats-Town and Subdivision], ca.1844-1987 (1 reel of microfilm);
[Partition Plats-title varies], vol. 1-3, 1990-1999 (2 reels of microfilm);
[Plat Books-Town and Subdivision], vol. 0, 1-14, 1854-1999 (4 reels of microfilm);
[Plat Index-Town and Subdivision], ca.1844-1977 (1 reel of microfilm).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Microfilm Cabinet:
Index to Deeds [General Index Direct Deed-also indexes land patents and town plats-indexes clerk's book of records beginning in 1967], 1852-1983 (19 reels of microfilm);
Index to Deeds [General Index Indirect Deed-also indexes land patents and town plats-indexes clerk's book of records beginning in 1967], 1852-1983 (19 reels of microfilm);
Plat Records [Index to Plats-Town and Subdivision], ca.1844-ca.1987 (1 reel of microfilm);
Plat Records [Partition], 1990-1993 (1 reel of microfilm);
Plat Records [Plat Index-Town and Subdivision], 1854-1977 (1 reel of microfilm);
Plat Records [Town and Subdivision], vol. O, 1-14, 1854-1999 (4 reels of microfilm).

Records at the Clatsop County Public Services Bldg. 820, Assessment and Taxation Dept. Office, Cartography Area:
[Partition Plats], vol. 1-7, 1990-present (7 volumes);
[Plat-Subdivision and Condominium], vol. 14-16, 1994-present (3 volumes);
Record of Town Plats [with index], vol. 5, 1909-1913 (1 volume);
Subdivision [Plats], vol. 9-13, 1927-1993 (5 volumes);
Town Plats, vol. 6-8, 1913-1927 (1 volume).

Records at the Clatsop County Public Services Bldg. 800, Land Use Planning Division Office:
[Land Use Action Case Files-includes subdivision, partition, and zoning information], 1980-present (102 cu.ft.);
[Land Use Action Case Files Index-indexes subdivision, partition, and zoning information], 1980-2005 (.75 cu.ft.).

Records at the Clatsop County Public Services Bldg. 800, Land Use Planning Division Storage Room 120:
Ord [Land Use Ordinances-includes comprehensive plan, zoning, subdivision, and partition information], 1978-present (15 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
City of Astoria and Additions [Subdivision Map], ca.1900 (1 map);
Sub. and Sub. Lands Applications [Subdivision-includes quit claim deeds], no. 1-192, 1971-1972 (3 cu.ft.).

Records at the Clatsop County Web Site:
Old Zoning Ordinances [Includes subdivision and partition information], 1966, 1980 (Internet);
Zoning Ordinance [includes subdivision and partition information-PDF], 1980-present (Internet).

 

Land Title Registers

1910-1967

Series records the ownership of land within the county. Records may include title registers, land indexes, land registration registers, torrens registry of titles, indexes to registered land, certificates of title, town lot indexes, ownership registers, and plat books. Information includes parties involved, land descriptions, dates, number and nature of titles, subdivisions, title holders, terms, discharge dates, and registrar's signatures. The torrens system of land registration was abolished in 1972 by Oregon law. Additional land ownership records may be found in Deeds and Indexes.

Records at the Oregon State Archives:
Land Book, vol. 1, n.d. (1 volume).

Records at the Clatsop County Courthouse, Upper Main Vault:
Certificate of Title Register, vol. 2-4, 1912-1956 (3 volumes);
Receipts and Letters on Certificates of Title, 1910-1967 (.25 cu.ft.);
Tract Index Lands, vol. 1, n.d. (1 volume);
Tract Index Lots & Lands, 1910-1956 (1 volume).

 

Maps, Plans, and Drawings

1911-[ongoing]

Series provides a visual representation of the county and of physical structures constructed on county lands. Series includes maps, plans, and drawings that vary in size, scale, and date. Included are maps, plans, and drawings of counties and cities, election precincts, courthouses and other county buildings, cemeteries, rivers, Indian reservations, school districts, construction projects, and soil classifications. General road maps may be found in the series titled Road and Bridge Records. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

Clatsop County Web Maps interactive digital maps include tax lot; election, fire, and school district; flood plain; and zoning information.

Records at the Oregon State Archives:
Circuit Court Exhibits [includes Bear Creek Dam and Astoria Waterworks Plans], 1911-1912 (.10 cu.ft.);
Port of Astoria Plans, 1919 (.10 cu.ft.).

Records at the Clatsop County Courthouse, Upper Main Vault:
Census [Maps-Clatsop County], ca.1995 (ca.40 maps);
[Clatsop County Properties-Inventory Record-includes plans of courthouse and jail], 1940-1951 (2 volumes);
Columbia River Estuary Inventory [includes maps], 1972 (1 binder);
Metsker's Atlas of Clatsop County Oregon, n.d. (1 volume);
[RR Maps-Railroad], n.d. (.50 inch of aperture cards).

Records at the Clatsop County Public Services Bldg. 820, Assessment and Taxation Dept. Office, Assessment Counter:
[Assessor's Maps], n.d.-present (18 volumes);
Sanborn Fire Insurance Map [Astoria], 1956-1958 (1 volume);
Sanborn Fire Insurance Map [Seaside], 1921-1963 (1 volume).

Records at the Clatsop County Public Services Bldg. 820, Assessment and Taxation Dept. Office, Cartography Area:
[Assessor's Land Ownership Maps], ca.1948 (5 volumes);
[Assessor's Plats-Mylar], 1954-present (ca.6 cu.ft.);
Astoria [Land Ownership Maps-Linen], 1924 (ca.40 maps);
[Bonneville Power Administration Transmission Line Map Book], 1969 (1 volume);
[Columbia River Ownership-Division of State Lands Maps-with index], 1977 (20 maps);
Metsker's Atlas of Clatsop County Oregon, 1956 (1 volume); 1974 (1 volume);
[Miscellaneous Maps-includes road survey, assessor's base maps, topographic, county, etc.-rolled], ca.1913-present (ca.200 maps);
Old Plat Maps [Assessor's-Linen], ca.1920 (ca.20 maps);
[Soil Conservation Maps], n.d. (7 volumes);
Township Maps, n.d. (ca.40 maps);
Zone Line [Coastal Vegetation Maps-with index], 1967 (44 maps).

Records at the Clatsop County Public Services Bldg. 800, Land Use Planning Division Storage Room 120:
Air Photos [includes topographic maps], ca.1953-ca.1970 (ca.100 photographs and maps);
Census Maps, 1990 (ca.30 maps);
Clatsop Plains [Maps], 1973-1983 (ca.50 maps);
Crest Wetlands [Maps], ca.1965-ca.1986 (ca.50 maps);
Districts Countywide [Maps-also includes hazards, highways, and forest protection districts], ca.1970-ca.1986 (ca.50 maps);
FEMA Work Maps [Federal Emergency Management Agency], 1976 (1 volume);
[Miscellaneous Maps-includes Metsker's, zoning, etc.], ca.1966-ca.1979 (ca.2 cu.ft.);
[Miscellaneous Rolled Maps-includes vicinity, quadrangle, zoning], ca.2000-present (ca.30 maps);
[Photo Contour Maps-North County Area-rolled], 1973 (ca.20 photomaps);
Regional Study Areas [Maps], 1972-1975 (ca.25 maps);
Water [ Drainage Basin Maps], 1972-1979 (ca.15 maps).

Records at the Clatsop County Public Services Bldg. 800, Land Use Planning Division Office, Counter Area:
Flood Rate Insurance Map, ca.1978-ca.1999 (.35 cu.ft.); 2010 (.35 cu.ft.).

Records at the Clatsop County Roads Division Office, Vault:
Bonneville Power Administration [Maps], ca.1940-ca.1968 (ca.200 maps);
City Area Maps, n.d. (ca.35 maps);
Columbia River [Miscellaneous Maps-includes district maps], ca.1924-ca.1970 (ca.75 maps);
County Parks [Maps and Plans], ca.1939-ca.1990 (ca.50 maps);
Diking Districts [Maps], ca.1925-ca.1984 (ca.50 maps);
Flood Insurance Study [Maps], 1976 (ca.100 maps);
Metsker's Atlas of Clatsop County Oregon, 1930 (1 volume); 1956 (1 volume); 1974 (1 volume); n.d. (1 volume);
Ocean Shores Boundary [Maps-Vegetation Line], 1967 (31 maps); 1973 (27 maps);
USGS Quad Maps [United States Geological Survey Quadrangle], 1949-1988 (ca.20 maps).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
[Miscellaneous Maps and Plans-includes county hospital, vicinity, county, districts, Port of Astoria, Elk's Lodge, Tongue Point, etc.], ca.1912-ca.1981 (ca.150 maps and plans).

Records at the Clatsop County Judge Guy Boyington Building, Vault #1:
The Columbia River Estuary Atlas of Physical and Biological Characteristics [includes maps], 1984 (1 volume).

Records at the Clatsop County Historical Society, Archives:
[Assessor's Plat Book-includes colored drawings-large scale], n.d. (1 volume);
Metsker's Atlas of Clatsop County Oregon, 1930 (1 volume); n.d. (1 volume).

Records at the Clatsop County Web Site:
County Parks Master Plan [includes maps], 2010-present (Internet);
Geographic Information Systems Maps [includes streets, relief, and watershed], ca.2006-present (Internet).

Records at a Related Web Site:
Tax Assessment GIS Maps [select county], n.d.-present (Internet).

 

Marks and Brands Records

1897-1951

Series documents the registration of marks and brands by livestock owners and logging interests in order to clearly establish ownership. Records include registers and certificates. Information includes owner's name and address; diagram of animal showing location and style of mark and brand; written description of mark and brand; and filing date. Types of livestock registered include horses, cattle, sheep, pigs, and poultry. Log brands are also documented.

Records at the Oregon State Archives:
Cattle Brands [Livestock Register], 1899-1935 (1 volume).

Records at the Clatsop County Courthouse, Upper Main Vault:
Log Brands [Record-photostats-with index], 1897-1943 (1 volume);
Record of Brands [Log-with index], 1897-1942 (1 volume);
Stock Brands and Marks [Record], 1927-1951 (1 volume).

 

Marriage Records

1851-1985

Series documents the recording of marriages by the county and includes applications, marriage certificates and licenses, and indexes to marriage records. Information includes the names and residences of bride and groom; justice of the peace, minister, or name of individual officiating; fees charged; date filed; volume and page numbers where recorded; certificate number; date and place of marriage; and signatures of witnesses and county officials. Beginning in 1906 marriages have been officially registered with the state of Oregon. Currently these records are filed with the State Registrar, Vital Statistics Section of the Health Division. Marriage records have been inventoried through 1960.

Records at the Oregon State Archives:
Marriage Returns, 1930-1939 (.20 cu.ft.); 1941-1953 (.80 cu.ft.);
Marriages Records, 1852-1961 (18 cu.ft.);
[Miscellaneous Record-includes some marriage, land claim, and mortgage entries-with index], 1853-1874 (1 volume);
Search for 1852-1961 Clatsop County marriages in Oregon Historical Records Index.

Records at the Clatsop County Courthouse, Upper Main Vault:
Marriage License & Certificate Record, vol. 4-11, 1890-1917 (8 volumes);
Marriage License Index Female, vol. 1-2, 1851-1985 (2 volumes);
Marriage License Index Male, vol. 1-2, 1851-1985 (2 volumes);
Marriage Recordings, vol. 3, 1884-1890 (1 volume);
Marriage Record, vol. 2, 1874-1884 (1 volume); vol. 12-25, 1917-1951 (14 volumes);
Record of Marriages [with index], vol. A, 1860-1874 (1 volume);
Return of Marriage, 1913-1929 (16 volumes); 1954-1963 (2 volumes);
Return of Marriage [Stub Books], 1910-1913 (6 volumes).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Public Microfilm Cabinet:
[Marriage License Index-Male and Female], 1860-1985 (1 reel of microfilm);
[Marriage Record-title varies], vol. A, 1-31, 1860-1969 (16 reels of microfilm).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Microfilm Cabinet:
Marriage Records [Marriage License Index-Male and Female], 1860-1985 (1 reel of microfilm);
Marriage Records, vol. A, 1-31, 1860-1969 (16 reels of microfilm).

Records at the Clatsop County Judge Guy Boyington Building, Vault #1:
Marriage Licenses [Applications], 1954-1963 (2 volumes).

 

Married Women's Property Registers

1868-1922

Series documents property held by women independently and separately from their husbands. Registration of property usually is in relation to a marriage or divorce settlement. Information includes a description of property (land, livestock, and farm and household goods) to be considered separate and declarations stating that the woman in question is not responsible for her husband's debts.

Records at the Oregon State Archives:
Register of Married Women's Separate Property, vol. A, 1868-1922 (1 volume);
Search for 1868-1922 Clatsop County married women's separate property records in Oregon Historical Records Index.

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Elections [Married Women's Separate Property Declarations-trifolded], 1877-1878 (.05 cu.ft.).

 

Medical Profession Registration Records

1889-1976

Series documents the registration of individuals in compliance with the requirements of relevant Oregon boards of examiners to practice a medical profession in the state. Professions registered include physicians, surgeons, osteopaths, naturopaths, dentists, nurses, druggists, chiropractors, chiropodists, optometrists, and veterinarians. Records include registers, certificates, and licenses. Information includes name of registrant; name of school; graduation date; names of members of the examining board; licensing and recording dates; and licensing or registration numbers.

Records at the Oregon State Archives:
Medical Licenses [Copy of-trifolded], 1895-1967 (.20 cu.ft.).

Records at the Clatsop County Courthouse, Upper Main Vault:
Chiropractic, Naturopathy, Sanipractic, Chiropodist & Podiatrists [Record], vol. 1, 1915-1976 (1 volume);
Index to Book 1 Chiropractic Register of Practicing Chiropractic, 1915-1976 (1 volume);
Optometry Record [with index], 1905-1966 (1 volume);
Physicians and Surgeons [Registry Book of Practicing-with index], 1889-1967 (1 volume);
Record of Dentists [with index], vol. 2, 1900-1966 (1 volume);
Record of Registered Nurses [with index], vol. 1, 1911-1967 (1 volume);
Veterinary License Record, 1922-1947 (1 volume).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Pharmacists [Affidavits], 1917-1919 (.35 cu.ft.);
Record of Medical Licenses Filed, 1895-1927 (1 volume);
Registry Book of Practicing Dentists [with index], vol. I, 1900-1916 (1 volume).

 

Military Records

1863-1984

Series lists those eligible for military service and records the discharge dates of those who served in the military. Series includes eligibility, enlistment, discharge registers, or muster rolls, and may include alphabetical indexes. Information includes name of individual serving or eligible for service; enlistment and discharge dates and codes; residences at birth and enlistment; occupations and ages at time of enlistment; branches of service; precinct numbers; service records including commendations; physical condition, education and types of jobs performed while in service; and rank at discharge. Access to military discharge records may be restricted for 75 years by 2009 Oregon Legislative Assembly SB 618.

Since 1967 military discharges have been recorded in the clerk's Book of Records.

Records at the Oregon State Archives:
Military List, 1863-1869 (1 volume); 1892-1897 (1 volume);
[Military List], 1894, 1898-1900 (.05 cu.ft.);
Military Record [List], vol. 1, 1892-1900 (1 volume).

Records at the Clatsop County Courthouse, Upper Main Vault:
Index to U.S. Discharge Records, vol. 1, 1919-1983 (1 volume);
Record of Discharges [title varies-with index], vol. 1-22, 1919-1967 (22 volumes);
U.S. Discharges [Record-with index], vol. 1-7, 1919-1946 (12 inches of aperture cards).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, County Clerk's Room:
Discharges [Card Index to Military Discharges], 1919-ca.1984 (2 cu.ft.).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Public Microfilm Cabinet:
[Discharge Soldiers Records-actually Military List], 1899-1902 (1 reel of microfilm);
[Index to U.S. Discharge Records], vol. 1, 1919-1983 (1 reel of microfilm);
[Records of Discharges-Military], vol. 1-22, 1919-1967 (11 reels of microfilm).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Microfilm Cabinet:
Discharge Records [Index to U.S. Discharge Records], vol. 1, 1919-1983 (1 reel of microfilm);
Discharge Records [Military], vol. 1-22, 1919-1967 (11 reels of microfilm).

 

Mining Claim Records

1885-1957

Series documents actions filed with the county related to mineral interest claims. Types of actions include mineral rights and royalty assignments, mineral interest claims, lease releases, interest stipulations, corrections, bills of sale and conveyance assignments, and location notices. Information includes names of involved parties; action types and dates; and volume and page numbers. The series may also include copies of claim location notices giving descriptions and details of individual claims.

Since 1967 mining claims have been recorded in the clerk's Book of Records.

Records at the Clatsop County Courthouse, Upper Main Vault:
Record Mining Claims [with index], vol. 1, 1885-1957 (1 volume).

Records at a Related Web Site:
Online Land Records [includes various federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management).

 

Mortgage Records

1845-1983

Series documents the written interest in land providing security for the performance of a duty or payment of a debt. Records include mortgages; trustee's deeds of reconveyance; indexes, both by mortgagor and mortgagee name; and satisfactions. Information includes mortgagor and mortgagee names, property descriptions, mortgage terms, witness names, certifications, recording and satisfaction dates, volume and page numbers where recorded, and recorder's signature. Series also includes executor/executrix information when mortgages were transferred through wills and mortgages of land to individuals under the provisions of the Donation Land Act of 1850.

Since 1967 mortgages have been recorded in the clerk's Book of Records.

Records at the Oregon State Archives:
[Miscellaneous Record-includes some marriage, land claim, and mortgage entries-with index], 1853-1874 (1 volume).

Records at the Clatsop County Courthouse, Upper Main Vault:
Deeds and Chattel Mortgages [includes real mortgages and related records], ca.1876-ca.1924 (.35 cu.ft.);
General Index to Mortgages Indirect, vol. 5, 1945-1951 (1 volume);
Mortgage Record, vol. 82, 1945 (1 volume);
Release of Mortgages [Records], 1845-1880 (.15 cu.ft.).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Public Microfilm Cabinet:
[General Indexes to Mortgages Direct and Indirect], 1890-1913 (1 reel of microfilm);
[Index to Mortgages-title varies], 1945-1976 (5 reels of microfilm);
[Mortgage Records-title varies], vol. E-Z, 27-64, 1872-1931 (22 reels of microfilm).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Microfilm Cabinet:
Mortgage Indexes & Records [Index to Mortgages-title varies], 1890-1983 (16 reels of microfilm);
Mortgage Indexes & Records [Mortgage Records], vol. E-Z, 27-64, 1872-1931 (22 reels of microfilm).

Records at the Clatsop County Judge Guy Boyington Building, Vault #1:
Direct Mortgages [Index], vol. 2-3, 1913-1930 (2 volumes);
General Index to Mortgages Direct, vol. 4-9, 1930-1983 (6 volumes);
General Index to Mortgages Indirect, vol. 4, 1930-1944 (1 volume); vol. 6-9, 1952-1983 (4 volumes);
Indirect Mortgages [Index], vol. 2-3, 1913-1930 (2 volumes);
Mortgage Record, vol. E-Z, 27-81, 1872-1945 (77 volumes); vol. 83-171, 1945-1967 (89 volumes).

 

Naturalization Certificates

1907-1970

Series documents the granting of United States citizenship to petitioners. Records include applications, witness affidavits, court findings granting or denying citizenship, certificates, and indexes. Declarations of intention may also be included. Information includes name, age, and residence of applicant; applicant's dependents; date of filing of declarations of intention and petitions; and volume and page numbers where papers are recorded.

Records at the Oregon State Archives:
Certificate of Naturalization [Stubs-30 volumes], 1907-1926 (.75 cu.ft.);
Naturalization Admissions [Certificate Stubs-photocopies-with index], 1924-1970 (.10 cu.ft.);
Naturalization Admissions Index [typescript], 1924-1970 (.05 cu.ft.);
Naturalization Cards [Certificate Stubs], 1924-1970 (.25 cu.ft.);
Search for 1907-1926 Clatsop County naturalization certificate entries in Oregon Historical Records Index.

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Public Microfilm Cabinet:
[Naturalization Certificates], n.d. (1 reel of microfilm).

 

Naturalization Declarations of Intention

1850-1971

Series documents the process taken by applicants for United States citizenship in declaring their intention to become United States citizens. Information may include applicant's name, age, physical description, place and date of birth, method of immigration, date and port of entry, names and ages of wife and children, and renunciation of allegiance to foreign governments. Declarations of intention may also be attached to naturalization petitions or naturalization certificates.

Records at the Oregon State Archives:
Declaration of Intentions, no. 4001-4682, 1929-1970 (.25 cu.ft.);
Declaration of Intention [with index], vol. 2-5, 1888-1906 (4 volumes);
Naturalization Declarations of Intentions [alphabetical], 1850-1939 (2.90 cu.ft.);
Naturalization Petition and Record [includes certificates of arrival and declarations of intention], no. 1725-2963, 1929-1971 (1.90 cu.ft.);
Record of Declaration of Intention [no. 1-4000-with index], vol. 1-9, 1906-1929 (9 volumes);
Search for 1850-1970 Clatsop County declaration of intention entries in Oregon Historical Records Index.

Records at the Clatsop County Courthouse, Upper Main Vault:
[Declarations-of Intention Alphabetical Register], 1850-1888 (1 volume).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Div. Office, Signature Verification Room:
Declaration of Intention to Become Citizens of the United States [Register], 1878-1888 (1 volume).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Public Microfilm Cabinet:
[Naturalization Declaration of Intention-Records], vol. 1-8, 1906-ca.1928 (2 reels of microfilm).

Records at a Related Web Site:
Declaration of Intention List [Finns and Russians-Clatsop County], n.d.-1888 (US GenWeb Project).

 

Naturalization Petitions and Orders

1850-1971

Series documents the application for United States citizenship by aliens. Information includes name, residence, and occupation of applicants; place and date of birth; emigration place, date, and vessel; declaration of intention dates; name, birthplace, and birth date of dependents; and renunciation of allegiance to foreign governments. Accompanying the petitions are witness and petitioner affidavits, oaths of allegiance, court orders admitting or denying citizenship, declarations of intention, depositions, and certificates of arrival.

Records at the Oregon State Archives:
County Court Judicial Journal [Law-includes citizenship], vol. 1, 1851-1887 (1 volume);
County Court Law Journal [includes naturalization records for 1859-1905], vol. 4-7, 1859-1906 (4 volumes);
List of Applicants for Citizenship [with gaps], 1913-1929 (.20 cu.ft.);
Naturalization Misc. [Miscellaneous Administrative Records-includes information about individual petitioners], 1937-1940 (.10 cu.ft.);
Naturalization Petition and Record [includes certificates of arrival and declarations of intention], no. 1725-2963, 1929-1971 (1.90 cu.ft.);
Notice of Application for Admission to Citizenship [rolled], 1907-1910, 1914-1926 (.50 cu.ft.);
Orders List [Naturalization], 1930-1970 (.10 cu.ft.);
Petition and Record [no. 1-1724-with index], vol. 1-14, 1906-1929 (14 volumes);
Repatriation U.S. Citizens [with index], 1941-1949 (.10 cu.ft.);
Transferred Petitions [with index], 1953-1970 (.05 cu.ft.);
Search for 1852-1971 Clatsop County naturalization records in Oregon Historical Records Index.

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Public Microfilm Cabinet:
[Naturalization Petition and Record], vol. 3-13, ca.1910-ca.1928 (4 reels of microfilm).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Circuit Court Journal [Naturalization Applications-with index], vol. 17, 1904-1906 (1 volume);
Naturalization [Administrative Letter Books-includes information about individual petitioners], 1906-1912 (2 volumes);
[Naturalization Administrative Letter Books-includes information about individual petitioners], 1912-1916 (1 volume).

Records at a Related Web Site:
Naturalization List [Clatsop County], ca.1850-1906 (US GenWeb Project).

 

Pension and Relief Records

1864-1949

Series documents financial assistance approved by the county court for widows, mothers, dependent children, orphans, the elderly, and indigents. Information includes applicant name and address, children's names and birth dates, amount of pension or monthly support payment, and county court order. Because the provision of relief became primarily a state and federal function in the 1930s, records are inventoried through 1939.

Records at the Oregon State Archives:
County Poor Reports, 1877-1881 (.05 cu.ft.);
[Old Age Pensions-Payment Register], 1934-1936 (1 volume);
Pensioners Accounts [Old Age Pension Payment Record], 1934-1936 (1 volume);
Record of Poor Receiving Aid from County, 1902-1909 (1 volume);
Relief Petitions, 1864-1910 (.10 cu.ft.);
Widows Pension [Record], vol. 1, 1899-1949 (1 volume).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Elections [Report of the Overseer of the Poor], ca.1872-ca.1879 (.05 cu.ft.);
Miscellaneous Recorded Historical Documents [includes deeds, road records, tuberculosis hospital applications, and unemployment relief records-no. 002.05.02], ca.1871-ca.1940 (1 cu.ft.);
Poor [Reports-includes reports documenting county poor farm, hospital, and indigent soldiers-in trifolded document box], 1936-1947 (.20 cu.ft.).

Records at the Clatsop County Historical Society, Archives:
Monthly Time Book [County Poor Farm Register], 1914-1917 (1 volume).

 

Planning Commission Minutes

1963-[ongoing]

Series documents the discussions and activities of the county planning commission as recorded in the minutes and agendas. Topics discussed include the creation, amendment, and appeal of zoning ordinances and county land use laws; county comprehensive plans; and election or appointment of planning commission members.

Records at the Clatsop County Public Services Bldg. 800, Land Use Planning Division Office:
Planning Commission Meeting Minutes [title varies], 2004-present (5 binders).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
[Planning Commission Minutes], 1968-1973 (1 cu.ft.); 1992-2003 (1 cu.ft.);
Planning Comm [Planning Commission Minutes of Meetings], 1963-1979 (.70 cu.ft.).

Records at the Clatsop County Web Site:
Planning Commission Minutes, 2008-present (Internet).

 

Prisoner Registers

1888-1967

Series tracks individuals incarcerated in the county jail. Information includes prisoner identification number; date entered; name, address, age, birth date, height and weight, eye and hair color, and nationality of prisoner; arrest date; arresting officer; crime committed; sentence; bail; court; release date; and remarks. Prisoner registers, which may also be referred to as jail lists, have been inventoried through 1965. Access to portions of these records may be restricted for 25 years after termination of custody by Oregon Revised Statute 192.496(3).

Records at the Clatsop County Sheriff's Office, Main Floor Hallway, Gray Cabinet:
Old Booking Ledgers [Jail Register], vol. 1-7, 1888-1967 (7 volumes).

 

Probate Case Files

1847-[ongoing]

Series documents actions taken on probate cases brought before the county, district, or circuit court for settlement. Records include wills, receipts, claims, vouchers, petitions to sell, notices of annual accounting, final estate accounting reports, appraiser's affidavits, bills of sale, inventories, fee bills, appraisals, administrator and appointment certificates, and appraiser oaths. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. Portions of these records may be restricted.

Clatsop County joined the Oregon Judicial Information Network (OJIN) in 1987.

Records at the Oregon State Archives:
Probate Case Files Index, 1848-1930 (1 volume);
Probate Case Files, no. H1-Z1, 1-2769, 1847-1931 (49 cu.ft.);
Probate Case Index [photocopy], 1848-1930 (.10 cu.ft.);
Search for 1847-1925 Clatsop County probate case files in Oregon Historical Records Index.

Records at the Clatsop County Courthouse, Lower Main Vault:
Probate [Case Files-miscellaneous-with gaps], no. 3052-4505, 1935-1958 (3 cu.ft.);
[Probate Case Files], no. 5270-6930, 1952-1963 (65 cu.ft.); no. 7161-9494, P81002-P85127, 1965-1985 (93 cu.ft.); no. P88.001-P97.066, 1988-1997 (48 cu.ft.);
Small Estate [Case Files], 96.002-99.057, 1996-1999 (3 cu.ft.).

Records at the Clatsop County Courthouse, Upper Main Vault:
Commissioners Law & Probate Index [indexes commissioners journal, county court law journal, probate journal, and probate case files], ca.1850-1933 (1 volume);
P [Probate Case Files] 1998-2004 (45 cu.ft.); 2007 (6 cu.ft.);
[Probate Case Files], 1986-1987 (7 cu.ft.);
Probate Index, vol. 2-3, 1934-1986 (2 volumes);
SE [Small Estate Case Files-Probate], 2000-2004 (3 cu.ft.); 2007 (1 cu.ft.).

Records at the Clatsop County Courthouse, Lower Criminal Vault:
P [Probate Case Files], no. 05.0001-06.0115, 2005-2006 (10 cu.ft.);
SE [Small Estate Case Files-Probate], 2005-2006 (1 cu.ft.).

Records at the Clatsop County Courthouse, State Court Administrative Vault:
P [Probate Case Files], 2008-present (10 cu.ft.);
SE [Small Estate Case Files-Probate], 2008-present (1 cu.ft.).

Records at the Clatsop County Courthouse, Basement Room B04:
Probate Case Files, no. 2771-3054, 1931-1935 (7 cu.ft.).

Records at the Clatsop County Courthouse, Basement Room B08:
Small Estates Index [Case File], vol. 1, 1974-1986 (1 volume).

Records at the Clatsop County Old Jail, Second Floor Records Storage Room:
Probate [Case Files], no. 3062-5269, 1935-1952 (68 cu.ft.); no. 6931-7160, 1963-1965 (10.50 cu.ft.).

 

Probate Estate Records

1903-1946

Series documents information recorded about estates probated in the county or circuit courts. Information includes deceased party's name; recording and death dates; residence; name and address of executors, administrators, or trustees; estimated values of real and personal property; inventory and appraisal dates; the estate's value according to the appraisals and to the county court; and the names and relationship of heirs. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases.

Records at the Oregon State Archives:
Record of Estates, 1903-1946 (2 volumes).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Public Microfilm Cabinet:
[Estate Records-Probate], 1903-1946 (1 reel of microfilm).

 

Probate Registers

1850-1986

Series records the actions taken by the county's probate court. Information includes case numbers, estate or deceased's name, administrator's or executor's name, dates and types of papers filed, and memoranda and court orders listed by dates of appointment of administrator or executor. Series may also be referred to as probate journals, dockets, or records of actions. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. In 1986 circuit courts with probate jurisdiction began recording basic case information on the Oregon Judicial Information Network (OJIN). This network functionally replaced probate dockets and journals previously maintained by the courts. The transition to full use of OJIN by all circuit courts in Oregon took approximately two years. Contact the trial court administrator for access to OJIN. Portions of these records may be restricted.

Clatsop County joined the Oregon Judicial Information Network (OJIN) in 1987.

Records at the Oregon State Archives:
Fee Book of Probate Court [with index], vol. 2, 1892-1894 (1 volume);
Probate Court Fee Book & Register, vol. 3-9, 1875-1930 (7 volumes);
[Probate Court Journal-Record of Guardians], 1865-1879 (1 volume);
Probate Journal [County Court Journal Probate], vol. 6-7, 9-21, 1872-1892, 1895-1926 (15 volumes);
Probate [Journal], vol. 1, 1850-1851 (1 volume);
Probate Journal, vol. 2, 1850-1872 (1 volume).

Records at the Clatsop County Courthouse, Basement Room B04:
Probate Journal, vol. 22-23, 1926-1930 (2 volumes);
Probate Register [alphabetical], 1886-1896 (1 volume);
Records Order Book [Probate-with index], 1866-1873 (1 volume).

Records at the Clatsop County Courthouse, Basement Room B08:
Probate Court Fee Book & Register, vol. 19-25, 1962-1986 (7 volumes).

Records at the Clatsop County Courthouse, Upper Main Vault:
Commissioners Law & Probate Index [indexes commissioners journal, county court law journal, probate journal, and probate case files], ca.1850-1933 (1 volume);
County Court Journal Probate, vol. 8, 1892-1895 (1 volume);
Index Co. Court Journals [County Court Law-also indexes commissioners journals and probate journals], ca.1850-ca.1900 (1 volume).

Records at the Clatsop County Courthouse, Lower Main Vault:
Probate Court Fee Book & Register, vol. 10-14, 1930-1949 (5 volumes).

Records at the Clatsop County Public Services Bldg. 820, Clerk, Records & Elections Division Office, Public Microfilm Cabinet:
[Commissioners Law & Probate-Index], vol. 1, 1886-1933 (1 reel of microfilm).

Records at the Clatsop County Judge Guy Boyington Building, Vault #1:
Probate Court Fee Book and Register, vol. 15-18, 1949-1962 (4 volumes).

 

Road and Bridge Records

1850-[ongoing]

Series documents the development, construction, maintenance, and improvement of county roads and bridges. Records include bonds, general road and highway maps, petitions to have roads constructed or altered, notices, complaints, vacation records, and correspondence. Information includes road numbers and names and descriptions of the activity occurring on the road. Information concerning county roads may be available on the Integrated Road Information System (IRIS) at the county road office. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

Records at the Oregon State Archives:
Bridge and Ferry Petitions, 1869-1900 (.20 cu.ft.);
Bridge Contracts and Specifications, 1884-1915 (.50 cu.ft.);
Columbia River Highway Construction Records, 1916 (.10 cu.ft.);
County Court Road Correspondence, 1902-1912 (.05 cu.ft.);
County Court Street Railway Petitions, 1889-1890 (.05 cu.ft.);
Reports on Bridge Construction, 1890-1898 (.05 cu.ft.);
Road Contracts and Specifications, 1873-1918 (1 cu.ft.);
Road District Minutes, 1912-1915 (1 volume);
Road District Reports, 1860-1921 (1.50 cu.ft.);
Road Supervisor Petitions and Appointments, 1865-1899 (.20 cu.ft.);
Road Survey Records [includes petitions and related records], 1850-1913 (.30 cu.ft.).

Records at the Clatsop County Courthouse, Upper Main Vault:
Bridges [includes drawings, contracts, bids, etc.], 1896-ca.1910 (.75 cu.ft.);
[Co. Rd. Bk. #1-County Road Book], vol. 1, 1872-1891 (3 inches of aperture cards);
[County Road Records], no. 41-343, ca.1891-ca.1971 (12 inches of aperture cards);
Deeds [Miscellaneous-includes road right of way documents]. 1898-ca.1961 (.60 cu.ft.);
Index to Roads and Dikes, 1941-1944 (1 volume);
Road District Info [Informational Records-includes petitions], 1882-1934 (.35 cu.ft.);
Road Districts [Administrative Records], 1958-1987 (4 cu.ft.);
Road Petition [Records], 1931-1937 (.35 cu.ft.);
Roads [Legal Records-mostly relating to straightening roads], 1914 (.25 cu.ft.);
[Standard Contract and Specifications-County Roads], 1915-1929 (2 cu.ft.);
Vacations [includes roads-title varies], 1911-1974 (2 cu.ft.).

Records at the Clatsop County Public Services Bldg. 800, Land Use Planning Division Storage Room 120:
Districts Countywide [Maps-also includes hazards, highways, and forest protection districts], ca.1970-ca.1986 (ca.50 maps).

Records at the Clatsop County Roads Division Office, Vault:
Bridge Inspection Reports, ca.1970-present (3 cu.ft.);
Bridge Plans and Correspondence [Case Files], ca.1960-present (5.50 cu.ft.);
Bridge Plans, ca.1923-present (ca.150 drawings);
Recorded Documents, Deeds, Orders, and Easements [Road Related-includes petitions], ca.1890-ca.1960 (3 cu.ft.);
Road Book [includes survey and road order information], vol. 4, ca.1959-ca.1970 (1 volume);
Road Petitions, 1873-present (6 cu.ft.);
Road Records [Case Files-includes vacations and orders], n.d.-present (8 cu.ft.);
Roads [Record-includes field notes and petitions-with index], vol. 2-3, 1893-1954 (2 volume);
State Highways, Unnumbered County Roads, City Streets, Public Roads, Private Roads [Case Files-includes specifications and maps], ca.1963-present (2.50 cu.ft.);
Vacations [Road], ca.1958-present (4 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Road Reports [includes road supervisors' reports], 1909-1917 (.20 cu.ft.);
[County Road Establishment Records-includes legal descriptions and maps], 1870-1872 (1 volume);
Elections [Road Additions Reports], 1856 (.05 cu.ft.);
Elections [Road Petitions], ca.1850-ca.1858 (.05 cu.ft.);
Miscellaneous Recorded Historical Documents [Bridge Petitions-no. 002.05.01], 1929-1938 (.05 cu.ft.);
Miscellaneous Recorded Historical Documents [Columbia River Highway Contracts and Specifications], 1914 (.35 cu.ft.);
Miscellaneous Recorded Historical Documents [includes deeds, road records, tuberculosis hospital applications, and unemployment relief records-no. 002.05.02], ca.1871-ca.1940 (1 cu.ft.);
Oregon State Highway [Department Records-includes contracts and agreements with Clatsop County], 1928-1976 (1.75 cu.ft.);
Road Districts [Record-includes meeting minutes, resolutions, and financial information], 1903-1910 (1 volume);
Road [Survey and Report of Road], 1851 (.05 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Vault #1:
Index to Roads [indexes Commissioners Journal for road matters], 1878-1890 (1 volume).

Records at the Clatsop County Historical Society, Archives:
Minutes of the Advisory Board to Clatsop County Court at Astoria, Oregon [Road Matters], 1915-1916 (1 volume).

Records at the Clatsop County Web Site:
Transportation System Plan [Comprehensive Plan Amendment and Ordinance-PDF], 2003 (Internet).

 

Road Maps and Survey Notes

1850-[ongoing]

Series documents the surveying and mapping of county roads. Records include road surveyor notes, alignment, profile, and other survey maps, and road registers. Information includes legal descriptions of the roads; road names and numbers; plans and profiles; township, range, and section numbers; dates of activity; and scales. General road maps may be found in the series titled Road and Bridge Records.

Records at the Oregon State Archives:
Road Survey Records [includes petitions and related records], 1850-1913 (.30 cu.ft.).

Records at the Clatsop County Courthouse, Upper Main Vault:
[OSHD Field Book-Oregon State Highway Department-security copy], no. 1-56, n.d. (2 inches of microfilm jackets);
[Profile of Road Survey Maps], ca.1906-ca.1928 (ca.75 maps);
[Road Department Field Book-security copy], no. 1-280, ca.1908-ca.1989 (10 inches of microfilm jackets);
[State Highway Strip Maps-Survey-security copy], ca.1906-ca.1928 (ca.12 inches of aperture cards).

Records at the Clatsop County Public Services Bldg. 820, Assessment and Taxation Dept. Office, Cartography Area:
[Miscellaneous Maps-includes road survey, assessor's base maps, topographic, county, etc.-rolled], ca.1913-present (ca.200 maps).

Records at the Clatsop County Roads Division Office, Vault:
[County Road and Bridge Maps], 1900-present (ca.500 maps);
[County Road Survey Maps-in drawers-by area name], ca.1916-present (ca.200 maps);
Misc. Field Books [Miscellaneous Survey-includes roads], ca.1873-ca.1938 (ca.30 volumes);
Road Book [includes survey and road order information], vol. 4, ca.1959-ca.1970 (1 volume);
Road Department Field Books [with index], ca.1913-present (ca.300 volumes);
Road Plat Book [with index], vol. 2-3, ca.1892-ca.1954 (2 volumes);
Roads [Record-includes field notes and petitions-with index], vol. 2-3, 1893-1954 (2 volume);
State Highways [Survey Maps], 1914-present (ca.175 maps);
State Highways, Unnumbered County Roads, City Streets, Public Roads, Private Roads [Case Files-includes specifications and maps], ca.1963-present (2.50 cu.ft.);
Surveyor Road Record [with index], vol. 1, 1920-1931 (1 volume).

Records at the Clatsop County Surveyor's Office:
Co Road [County Road Field Books], ca.1913-present (6 inches of microfiche);
County Road Record Books, 1872-present (26 inches of aperture cards);
OSHD [Oregon State Highway Department Field Books], ca.1931-ca.1986 (1 inch of microfiche);
State Highway Strip Maps [Survey], 1914-present (17 inches of aperture cards).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
[County Road Establishment Records-includes legal descriptions and maps], 1870-1872 (1 volume);
Miscellaneous Recorded Historical Documents [Columbia River Highway Contracts and Specifications], 1914 (.35 cu.ft.);
Road [Survey and Report of Road], 1851 (.05 cu.ft.).

Records at the Clatsop County Web Site:
Geographic Information Systems Maps [includes streets, relief, and watershed], ca.2006-present (Internet).

 

School District Records

1887-1970

Series reports the general and financial statistics of each school district located in the county. Information includes school district number and clerk's name; number of individuals within the district between ages four and twenty; number of teachers employed; number of school houses (owned by the district); number of legal voters; number of libraries and books within each; number of private schools; cash on hand at last report; district tax received from county; state schools funds received; general value of school grounds and furnishings; property values; enrollment; number of students enrolled from outlying districts; school census; and board minutes. Series may also contain school attendance and grade reports and data on students and parents. Records may be titled School District Clerk Annual Report, District Clerk's Book of Records, District Clerk Record Book, or Oregon School Register and Record Book, which is the most comprehensive record of school district activities. School district records have been inventoried through 1965. Access to student records may be restricted by state or federal law.

Records at the Oregon State Archives:
School District Assessment Roll, 1887 (.05 cu.ft.);
School District Budgets, 1921-1922 (.20 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
Budgets [includes county and school district budgets and county commissioners' orders], 1924-1958 (8 cu.ft.).

Records at the Northwest Regional Education Service District Clatsop Service Center, File Room:
[Annual Report-Annual School Census], 1930-1966 (1 volume);
Astoria [School District No. 1 Census Records], 1896-1898, 1901, 1904-1907, 1914-1916 (1 volume); 1917-1924 (1 volume); 1925-1932 (1 volume); 1933-1950 (1 volume); 1951-1960 (1 volume); 1962, 1964, 1966, 1968, 1970 (1 volume);
Clerk's Annual Census Reports [various districts-trifolded], 1904-1932 (1.30 cu.ft.);
[Complete School Record Card], 1914-1915 (.75 cu.ft.);
County [School Census Records-various districts], 1947-1964 (1 volume);
District Clerk's Annual Report, 1928-1932 (.25 cu.ft.);
District Clerk's Record Book [District No. 26], 1912-1921 (1 volume); 1921-1924 (1 volume); 1924-1929 (1 volume); 1929-1934 (1 volume); 1944-1945 (1 volume); 1947-1949 (1 volume);
[District Clerk's Record Book-District No. 26], 1950-1951 (1 volume);
Non-High School Students [County Census List-title varies], 1933-1938 (.10 cu.ft.);
Oregon Elementary Cumulative Record Card, ca.1933-ca.1970 (3 cu.ft.);
Oregon High School Permanent Record Cards, 1946-1957 (.30 cu.ft.);
Oregon School Register and Record Book [District No. 26], 1921-1928 (1 volume); 1929-1935 (1 volume); 1936-1939 (1 volume);
Oregon Teacher's Annual Report [various districts-trifolded], 1931-1939 (.50 cu.ft.);
[Rural School Board Minutes], 1949-1964 (.60 cu.ft.);
[School Census Records-various districts], 1933-1947 (1 volume).

Records at the Astoria High School, Administration Office Vault:
Graduates by Class [Record-Astoria High School], 1893-1950 (1 volume);
[Oregon School Register and Record-District 1-Astoria High School], 1939-1943 (1 volume); 1943-1952 (1 volume).

Records at the Astoria High School, Student Services Office, Records Room:
Transcript Microfilm [Board Meeting Minutes-Astoria Schools], 1906-1961 (3 reels of microfilm);
Transcript Microfilm [Lewis and Clark Schools-Graded School Final Report], 1910-1929 (1 reel of microfilm);
Transcript Microfilm [Student Records-Astoria High School], 1949-1963 (1 reel of microfilm); 1964-1968 (3 reels of microfilm);
Transcript Microfilm [Student Records-includes Astoria High School, J.J. Astor Elementary and Junior High School, and Lewis and Clark Elementary and Junior High School], 1919-1949 (11 reels of microfilm);
Transcript Microfilm [Student Records-includes Capt. Robert Gray Junior and High School, J.J. Astor Junior and High School, and Lewis and Clark Elementary and Junior High School], 1928-1949 (1 reel of microfilm).

Records at the Clatsop County Historical Society, Archives:
District Clerk's Record Book [District No. 29], 1891 (1 volume); 1892-1893 (1 volume); 1894-1897 (1 volume); 1897-1898 (1 volume);
Gill's School Register [Shively School], 1908 (1 volume);
Oregon School Register and Record Book [District No. 29], 1892-1893 (1 volume); 1897 (1 volume); 1898 (1 volume); 1899 (1 volume).

 

Superintendent of Schools Records

1854-1995

Series documents the official and financial affairs of the superintendent of schools concerning teachers, students, and schools located in the county. Records include annual statements on the condition of common (public) schools in the county, school district boundary records, school district accounts, and book purchases. Information includes financial information, school curricula, boundary descriptions, and enrollment and attendance data. Superintendent of schools records have been inventoried through 1965.

Records at the Oregon State Archives:
Record of Reports [Superintendent's Record of Teachers' Reports], vol. 1, 1895-1914 (1 volume);
Register of Persons Examined [Teacher Tests], vol. 1, 1892-1911 (1 volume);
Superintendent of Schools Reports, 1865-1921 (.10 cu.ft.);
Teacher Examination Records, 1880 (.10 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
County School Business Record Book [includes school boundary descriptions], vol. 1, 1855-1878 (1 volume).

Records at the Northwest Regional Education Service District Clatsop Service Center, File Room:
County Permit [Teacher's-Stub Books-title varies], 1913-1926 (6 volumes);
County School Superintendent's Annual Report, 1917-1929 (.10 cu.ft.);
Old Teacher Certification Cards, ca.1951-ca.1984 (1 cu.ft.);
Registration of Certificates [Teachers'], 1913-1914 (1 volume);
School Directories [title varies], ca.1915-1995 (.60 cu.ft.);
Teachers' Contracts [Register], 1913-1914 (1 volume);
[Teachers' Contracts Register], 1919-1921 (1 volume).

Records at the Clatsop County Historical Society, Archives:
8th Grade Graduates [Record], 1927-1933 (1 volume);
Boundary Book [School District], 1894-1900 (1 volume);
County School Superintendent's Register and Record Book, 1888-1920 (29 volumes);
District Boundary Board Orders [School District Boundary], 1912-1946 (2 volumes);
Eighth Grade Examination Grades, 1913-1926 (1 volume);
Meetings of the District Boundary Board [Minutes-School District Boundary], 1900-1911 (1 volume);
Names of Eighth Grade Graduates [Record Book], 1905-1915 (1 volume);
Record Book County School Supt. [Superintendent], vol. 2, 1878-1888 (1 volume);
Record of Teachers Taking Examinations for State Certificates [with index], 1914-1915 (1 volume);
Record School District Boundaries, vol. 1, 1854-1956 (1 volume);
Register of School Officers, vol. 1, 1896-1901 (1 volume);
Register of Teachers Employed [with index], vol. 1, 1893-1900 (1 volume);
School Directory [title varies-with gaps], 1930-1985 (.20 cu.ft.); 1994-1995 (1 volume);
Supt's Book [School Superintendent], 1898-1901 (1 volume);
Teachers' Contracts, 1915-1918 (1 volume);
Teachers' Register, 1920-1925 (1 volume); 1932-1942 (1 volume); 1942-1951 (1 volume);
Teachers' Register of Contracts, Certificates, Reading Circle, Etc. [with index], 1915-1932 (1 volume);
Teachers' Register [with index], 1913-1925 (1 volume); 1925-1932 (1 volume).

 

Surveyor Field Notes and Plats

1848-[ongoing]

Series documents surveys of county land by the county or licensed professional surveyors. Records include log books, field notes, and plats. An index may also be included. Information includes survey dates; who the survey was for; donation land claims; township, range, section, and survey numbers; a history of previous surveys made for the area; descriptions of land, vegetation, and soil; landmarks; metes and bounds of tracts surveyed; and surveyor's names. Plats also include corner restoration marks, scales, dates created and filed, and donation land claim owners.

Records at the Oregon State Archives:
Land Claim Records [includes some survey maps and descriptions], 1848-1893 (.10 cu.ft.).

Records at the Clatsop County Roads Division Office, Vault:
Copy GLO Notes [General Land Office], ca.1853-ca.1890 (1 cu.ft.);
County Surveyor's Field Books [includes corner restorations], 1935-present (39 volumes);
Crown Zellerbach Field Books [Survey-photocopies], ca.1950-ca.1970 (7 cu.ft.);
Diking District Field Books, vol. 1-38, ca.1913-ca.1937 (38 volumes);
Gelo Parker Field Books, 1881-1935 (80 volumes);
Misc. Field Books [Miscellaneous Survey-includes roads], ca.1873-ca.1938 (ca.30 volumes);
NGW Field Books [Newell, Gossett, and Walsh], ca.1910-ca.1915 (ca.24 volumes);
Parker Figure Book [Survey Notes], ca.1900 (4 volumes);
[Survey Card Index], n.d. (.50 cu.ft.);
Surveyor Record Book [with index], vol. 1-4, no. 1-722, 1894-1957 (4 volumes);
Surveys [Filed], no. 1-10786, 1892-1999 (65 inches of aperture cards); no. 1-12621, 1892-present (ca.12621 maps);
Vacations [actually Donation Land Claim Survey Field Notes-in bottom drawer], ca.1853-ca.1890 (1 volume);
Vacations [actually U.S. Field Notes-General Land Office-in bottom drawer], n.d. (1 volume);

Records at the Clatsop County Surveyor's Office:
Co. Surveyor Dike Dist. NGW Field Books Index [Newell, Gossett, and Walsh], ca.1910-ca.1990 (2 binders);
Co. Surveyor [Field Books-includes corner restoration information], 1935-n.d. (1 inch of microfiche);
County Surveyor Gelo Parker Field Book [Index], n.d. (1 binder);
Diking Dist. [District Field Books], ca.1913-ca.1937 (1 inch of microfiche);
GFP [Parker Field Books], 1881-1935 (2 inches of microfiche);
GLO [BLM Surveys Field Books-General Land Office/Bureau of Land Management] , 1856-ca.1994 (1 inch of microfiche);
GLO Plats [General Land Office], 1856-1915 (1 volume);
GLO Transcribed Notes [General Land Office-with index], ca.1854-ca.1939 (1.75 cu.ft.);
Misc. FB [Field Books-Miscellaneous Survey], ca.1873-ca.1938 (.25 inch of microfiche);
Misc. Notes [U.S. Field Books-United States], ca.1854-ca.1913 (8 volumes);
NGW [Newell, Gossett, and Walsh Field Books], ca.1910-ca.1915 (1 inch of microfiche);
Parker Field Book Index [by quarter section and book number], 1881-1935 (1 binder);
Survey Index [by legal description], 1894-present (1 cu.ft.);
Survey Index [by subdivision], 1894-present (1 cu.ft.);
Survey Index [Visual Reference Map], 1894-present (18 volumes);
Survey Nos. [Filed], no. 1-12598, 1892-present (8 feet of aperture cards).

Records at the Clatsop County Public Services Bldg. 820, Assessment and Taxation Dept. Office, Cartography Area:
GLO Photos [General Land Office Survey Maps], ca.1855-ca.1894 (ca.100 maps).

Records at the Clatsop County Courthouse, Upper Main Vault:
[County Surveyor Field Books-security copy], vol. 1-7, 9-29, ca.1935-ca.1987 (1 inch of microfilm jackets);
[Diking District Field Books-security copy], vol. 1-38, n.d. (1 inch of microfilm jackets);
[Gelo F. Parker Field Books-with gaps-security copy], vol. A-Z, 1-51, 1881-1935 (3 inches of microfilm jackets);
[NGW Field Books-Newell, Gossett, and Walsh-security copy], ca.1910-ca.1915 (1 inch of microfilm jackets);
Record of Diking Districts [includes field notes, reports, and rights-of-way-with index], 1909-1932 (1 volume);
[Surveys-County-security copy], no. 1-8970, 1892-1989 (ca.50 inches of aperture cards).

Records at the Clatsop County Historical Society, Archives:
Miscellaneous Cruisings [Timber Cruise Record-compiled by Crown Willamette/Crown Zellerbach], ca.1912-ca.1942 (1 volume);
[Timber Cruise Survey Books-compiled by Crown Willamette/Crown Zellerbach], ca.1915-ca.1944 (1 volume);
[Timber Cruise Survey Books-compiled by Nease Timber Company], 1913 (4 volumes).

Records at a Related Web Site:
Online Land Records [includes various federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management).

 

Tax Lot Cards

1945-[ongoing]

Tax lot cards, which contain official descriptions of real property, are used to track land ownership and lot size and also may serve as a deed reference. Records include tax lot number; the location of the land in reference to township, range, and section; and a description and record of changes to the property, acreage, and land owner.

Clatsop County Web Maps interactive digital maps include tax lot; election, fire, and school district; flood plain; and zoning information.

Records at the Clatsop County Public Services Bldg. 820, Assessment and Taxation Dept. Office, Cartography Area:
[Deed Reference Books], n.d.-ca.1945 (3 volumes);
Tax Lot Cards, ca.1945-ca.2000 (20 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Vault #1:
[Deed Reference Books], n.d.-ca.1945 (4 volumes);
Tax Lot Cards, 1957-1976 (7 reels of microfilm);
Tax Lot Cards [Active and Cancelled], n.d. (19 reels of microfilm).

 

Water Rights Records

1901-1967

Series documents the authorization by the state and local governments for the use of public waters. Series includes water rights, licenses, and certificates of water rights issued by the state and filed with the county. Records may include alphabetical indexes to the certificates, transcripts, statements, evidence, and other records specifically related to water rights cases heard by circuit and appellate courts. Information includes names of individuals proving water rights; locations of water rights including the township, range, and section number; descriptions of land under such rights; and limitations of appropriations of rights and use of rights (i.e., length of time, usage). Original water rights certificates are filed with the Oregon Water Resources Department.

Beginning in 1967 water rights were recorded in the clerk's Book of Records.

Records at the Clatsop County Courthouse, Upper Main Vault:
Record of Certificates of Water Rights [with index], vol. 1, 1917-1966 (1 volume);
Record of Water Rights [with index], vol. 2, 1966-1967 (1 volume);
Water Claims [Records], vol. 1, 1901-1909 (1 volume).

 

Zoning Records

1963-[ongoing]

Series documents the development and implementation of codes and policies relating to the zoning of county lands and to illustrate and locate the various zoned areas within the county. Records include uniform zone codes and ordinances depicting various zoned lands in the county. Information in codes and ordinances includes definition, code/ordinance numbers, purposes, uses, conditions for use, and changes made to codes/ordinances. Maps include area and/or zone descriptions, dates created, scales, and commissioners' signatures. Areas are typically zoned for residential, industrial, commercial, flood plain, agricultural, timber, public and government, and mineral extraction uses.

Clatsop County Web Maps interactive digital maps include tax lot; election, fire, and school district; flood plain; and zoning information.

Records at the Clatsop County Courthouse, Upper Main Vault:
Planning Commission [Zoning Ordinance], 1963-1970 (.20 cu.ft.).

Records at the Clatsop County Public Services Bldg. 800, Land Use Planning Division Office:
[Land Use Action Case Files-includes subdivision, partition, and zoning information], 1980-present (102 cu.ft.);
[Land Use Action Case Files Index-indexes subdivision, partition, and zoning information], 1980-2005 (.75 cu.ft.).

Records at the Clatsop County Public Services Bldg. 800, Land Use Planning Division Office, Counter Area:
1966 Ord [Zoning Ordinance], 1966 (1 binder);
1980 Zoning Ordinance, 1980 (1 binder);
Adopted County Land Use Ordinances [includes comprehensive plan and zoning information], 1980-2004 (3 binders);
[Counter Zoning Maps], ca.1980-ca.2008 (12 volumes).

Records at the Clatsop County Public Services Bldg. 800, Land Use Planning Division Storage Room 120:
Clatsop County Zoning Ordinance, ca.1980-present (1 binder);
L & C & Northeast [Lewis and Clark-Zoning Work Maps], ca.1979-ca.1993 (ca.50 maps);
Ord [Land Use Ordinances-includes comprehensive plan, zoning, subdivision, and partition information], 1978-present (15 cu.ft.).

Records at the Clatsop County Public Services Bldg. 800, County Manager's Office:
Ordinances [County-includes comprehensive plan and zoning information], 2004-present (3 cu.ft.).

Records at the Clatsop County Judge Guy Boyington Building, Records Storage Room:
[Comprehensive Plan Amendment and Zone Change Records], ca.1979-2005 (26 cu.ft.);
County Ordinances [includes comprehensive plan and zoning information], no. 66.04-03.13, 1966-2003 (10 cu.ft.).

Records at the Clatsop County Web Site:
Old Zoning Ordinances [Includes subdivision and partition information], 1966, 1980 (Internet);
Zoning Ordinance [includes subdivision and partition information-PDF], 1980-present (Internet).

Inventory by Gary Halvorson, Senior Archivist
Last Update: September 1, 2010

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