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Oregon Historical County Records Guide

Columbia County Records Inventory

Clerk and Recorder Official Filings

1988-[ongoing]

Series documents the filing of transactions, authorized by statute, with the clerk or recorder of the county for the purpose of making the transaction a matter of public record. Information includes dates filed, type and description of transactions, filing numbers, names of parties involved, amounts charged or assessed, and clerk or recorder's signatures. Series may also include alphabetical indexes that contain volume and page numbers where recorded and names of individual filing transactions. Transactions include records that were previously maintained separately, such as mortgages; deeds; military service records; federal, mechanic's, and road improvement liens; mining claims; satisfactions; judgment assignments; notarial commissions; medical and ministerial licenses; oaths; and affidavits of publication. This series is commonly referred to as the Book of Records.

Beginning in 1988, the clerk has recorded transactions, including deeds and mortgages, in one series, Clerk's Recordings. Columbia County currently uses an electronic system to image and index recordings and other county records. Microfilm is output from this system.

Records at the Columbia County Courthouse Annex, Clerk's Office:
[Clerk's Recordings], no. 88.0001-03.111354, 1988-2003 (120 feet of aperture cards); no. 03.10938-04.00918, 2003-2004 (17 reels of microfilm).

Records at the Columbia County Courthouse Annex, Vault:
[Clerk's Recordings-Security Copy], 1988-2001 (ca.64 feet of aperture cards);
Daily Work [Clerk's Recordings-Security Copy], no. 04.00919-2010.04852, 2004-2010 (162 reels of microfilm).

Records at the Columbia County Courthouse Annex, Clerk's Personal Office:
Official Records [Clerk's Recordings-Security Copy], no. 201.04853-2011.03114, 2010-present (16 reels of microfilm).

Oregon Secretary of State • 136 State Capitol • Salem, OR 97310-0722

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