Oregon Historical County Records Guide

Columbia County Records Inventory

Clerk and Recorder Official Filings


Series documents the filing of transactions, authorized by statute, with the clerk or recorder of the county for the purpose of making the transaction a matter of public record. Information includes dates filed, type and description of transactions, filing numbers, names of parties involved, amounts charged or assessed, and clerk or recorder's signatures. Series may also include alphabetical indexes that contain volume and page numbers where recorded and names of individual filing transactions. Transactions include records that were previously maintained separately, such as mortgages; deeds; military service records; federal, mechanic's, and road improvement liens; mining claims; satisfactions; judgment assignments; notarial commissions; medical and ministerial licenses; oaths; and affidavits of publication. This series is commonly referred to as the Book of Records.

Beginning in 1988, the clerk has recorded transactions, including deeds and mortgages, in one series, Clerk's Recordings. Columbia County currently uses an electronic system to image and index recordings and other county records. Public research computers are available at the clerk's office. Microfilm is output from this system and sent to the Security Copy Depository at the Oregon State Archives.

Records at the Columbia County Courthouse Annex, Clerk's Office:
[Clerk's Recordings], no. 88.0001-03.111354, 1988-2003 (120 feet of aperture cards); no. 03.10938-04.04974, 2003-2004 (ca.30 reels of microfilm).

Records at the Columbia County Courthouse Annex, Vault:
[Clerk's Recordings-Security Copy], 1988-2001 (ca.64 feet of aperture cards);
Daily Work [Clerk's Recordings-Security Copy], no. 04.00001-2011.02393, 2004-2011 (178 reels of microfilm).


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State Archives • 800 Summer St. NE • Salem, OR 97310

Phone: 503-373-0701 • Fax: 503-378-4118 • reference.archives@state.or.us