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Oregon Historical County Records Guide

Douglas County Records Inventory - Scrollable Version

The following information is based on a September 2010 inventory:


Addresses and links to offices and repositories listed in the inventory:
Main Douglas County Web site: http://www.co.douglas.or.us/

2nd Floor Trial Court Office: Justice Building, 1036 SE Douglas St, Roseburg, OR 97470;
3rd and 4th Floor Trial Court records rooms: No public access. Contact the trial court;
Assessor's Offices and Vault: Courthouse, 1036 SE Douglas St, Roseburg, OR 97470;
Clerk's Offices and Archives: Courthouse, 1036 SE Douglas St, Roseburg, OR 97470;
Douglas County Courthouse: 1036 SE Douglas St, Roseburg, OR 97470;
Douglas County Fair Office and Exhibit Hall: 2110 SW Frear St, Roseburg, OR 97470;
Douglas County Justice Building: 1036 SE Douglas St, Roseburg, OR 97470;
Douglas County Museum of History and Natural History: 123 Museum Dr, Roseburg, OR 97470;
Douglas County Road Department Shops Complex, Materials Testing Lab Attic: No public access. Contact the planning department;
Douglas Education Service District Office, Vault: 1871 NE Stephens St, Roseburg, OR 97470;
Land Department Office: Courthouse, 1036 SE Douglas St, Roseburg, OR 97470;
Oregon Historical Society: 1200 SW Park Ave, Portland 97205;
Oregon State Archives: 800 Summer St NE, Salem, OR 97310;
Planning Department Offices: Justice Building, 1036 SE Douglas St, Roseburg, OR 97470;
Public Works Engineering Office: Courthouse, 1036 SE Douglas St, Roseburg, OR 97470;
Sheriff's Office: Justice Building, 1036 SE Douglas St, Roseburg, OR 97470;
Surveyor's Office: Courthouse, 1036 SE Douglas St, Roseburg, OR 97470;
Tax Collector's Office and Vault: Courthouse, 1036 SE Douglas St, Roseburg, OR 97470;
University of Oregon, Knight Library, Special Collections: 1299 University of Oregon, Eugene, OR 97403.



Note: Titles listed in this inventory are exactly as they appear on the outside of a volume, box, drawer, or other container. If the title is only in brackets [ ], the record has no external identifying information. Text inside the brackets includes either exact title information from the inside of the volume, box, etc. or a functional title.

 

Aerial Photographs

1939-[ongoing]

Series provides visual documentation of changes made to county lands through development and by natural and man-made disasters. The photographs are taken at intervals along a series of flight paths to attain coverage of all or part of a county. They generally include flight path or township, range, and section numbers; show natural and man-made features; and are produced in black and white or color prints to varying scales. An index by quadrant may also be included.

Records at the Douglas County Courthouse, Surveyor's Office:
1949 Aerial [Photograph-Roseburg], 1949 (1 photograph);
Aerial Photo Index, 1972-1991 (1 binder);
Aerials [Photographs-title varies], 1976-1979 (ca.1500 photographs); 1982-1983 (ca.1500 photographs); 1990-1991 (2351 photographs);
Aerials [Photographs-with flight-line index], 1972 (128 photographs); 1978-1979 (90 photographs);
OSHD I-5 Aerial Photos [Oregon State Highway Division Interstate 5-Strip Photographs], 1962 (15 photographs).

Records at the Douglas County Courthouse, Assessor's Office Cartography Room:
[Aerial Photographs-Farm Lands], ca.1940-ca.1967 (56 binders); 1990-1991 (ca.800 photographs);
[Aerial Photographs-in pink binders], ca.1988 (53 binders);
Aerial Photos, 1978-1979 (ca.4000 photographs);
High Altitude Aerials [Photographs], 1939 (ca.40 photographs); ca.1977 (1 binder); 1982-1983 (ca.300 photographs); 1990 (ca.50 photographs); [Undated Photographs] (ca.100 photographs);
Misc/Photos [Aerial], 1950, 1954 (ca.25 photographs).

Records at the Douglas County Courthouse, Assessor's Basement Vault:
[Aerial Photographic Film Negative Roll-Reedsport Umpqua and Smith Rivers], 1982 (1 film canister);
[Aerial Photographs-with corresponding assessor's maps, 1982-1983 (9 volumes).

Records at the Douglas County Justice Building, Planning Department Long Range Planning and Mapping Section Office:
Floodplain Aerials [Photographs], 1973-1979 (ca.100 photomaps);
[Miscellaneous Flat Maps, Plans, and Aerial Photographs-includes quadrangle, wetlands, tsunami, forest cover, coastal, highway, etc.], ca.1960-present (ca.250 maps and photographs);
[Miscellaneous Rolled Maps, Plans, and Aerial Photographs-includes floodplain, wildlife habitat, soil, contour, vicinity, roads, bikeways, etc.], ca.1960-present (ca.200 maps and photographs);
Roseburg Area Ortho Photos [Aerial-with index], 1979 (ca.100 photomaps).

Records at the Douglas County Web Site:
Aerial Photographs [Color-Surveyor's Office], 1999-2000, 2004 (Internet).

 

Animal Bounty Records

1909-1944

Series documents the payment of county and state bounty money to individuals who presented the scalps and other prescribed body parts of targeted predatory animals. The program was intended to control the threat to livestock. Examples of targeted animals include coyote, cougar, mountain lion, panther, wildcat, bobcat, lynx, and wolf. Records include registers, affidavits, certificates, and statements. Information includes claimant and affiant names; kind of animal; number of scalps; date killed or presented; and number, amount, and date of warrant. The records are also referred to as scalp bounty records.

Records at the Douglas County Courthouse, Clerk's Archives:
Bounty Record [Animal], 1909-1912 (1 volume); vol. 2, 1912-1922 (1 volume);
[Bounty Record-Animal], 1909-1912 (1 reel of microfilm);
Cougar Bounty Record [Scalp-includes other animals], 1922-1944 (1 volume);
Exhibit of Scalp Bounty Warrant, vol. 1, n.d.-1909 (1 volume).

 

Assessment and Tax Rolls

1856-[ongoing]

Series documents the assessment of real and personal property, the determination of tax liability, and the collection of county taxes. Assessment, tax, and delinquent tax records are variously labeled as rolls, lists, or summaries. Records show property owner; description and value of urban and agricultural land, personal property, and livestock; assessments, equalizations, and taxes due; and notations on payment and delinquency in payment of taxes. Beginning with 1900, counties have only been required to retain permanently those assessment and tax rolls for years ending in "0" and "5."

Current year assessment information is available on the Douglas County Web site. Public access computers located in the Assessor's Office provide assessment information from 1994 to the present.

Records at the Douglas County Courthouse, Tax Collector's Basement Vault:
Assessment and Tax Rolls [title varies], 1908-1910, 1913-1949 (164 volumes);
Assessment Roll [includes some tax information], 1866-1867, 1869-1870, 1874-1907, 1911-1912 (96 volumes);
Delinquent Tax Roll [title varies], 1888-1900 (15 volumes);
Index [to Assessment and Tax Roll-title varies], 1902-1933, 1935-1950 (48 volumes);
Microfiche Final [Tax Roll], 1976-1996 (12 inches of microfiche);
Microfiche Originals [Tax Roll], 1973-1987 (16 inches of microfiche);
Record of Unpaid Taxes, 1907-1915 (1 volume);
Tax Office Film [includes tax rolls and indexes], 1902-1975 (299 reels of microfilm);
Tax Office [Tax Roll-includes tax statements and related records], 1980-1988 (ca.300 reels of microfilm);
Tax Roll 1976-1977 (1 binder of microfiche); 1979-1980 (1 binder of microfiche); 1981-1983 (1 binder of microfiche);
Tax Roll [on carousel], 1986-1998 (ca.700 sheets of microfiche).

Records at the Douglas County Courthouse, Assessor's Basement Vault:
[Assessment Roll], 1881 (1 volume); 1891 (1 volume);
[Assessment Roll-includes related records], 1973-1989 (4 feet of microfiche);
Microfiche [Assessment Roll-includes related records], 1969-2007 (18 feet of microfiche);
Microfilm [Assessment Roll-includes related records], 1949-1985 (ca.700 reels of microfilm);
O & C Revested Grant Lands [Oregon and California Railroad Assessment and Tax Roll], 1926-1938 (11 volumes);
[Reconveyed Wagon Road Grant Lands], 1940-1949 (1 volume).

Records at the Douglas County Courthouse, Assessor's Office Cartography Room:
Assessment Roll Alpha, 1977-2001 (7 inches of microfiche);
Assessment Roll Numeric, 1969-1999 (9 inches of microfiche);
Tax Roll, 1981-1991 (5 inches of microfiche); 1990-2000 (9 inches of microfiche).

Records at the Douglas County Courthouse, Clerk's Archives:
Assessment Roll, 1873 (1 volume);
Record of Delinquent Assessments Mining Claims, 1906-1935 (1 volume);
Tax Assessments [Rolls-also called tax extensions], 1958-1959, 1977-1998 (4 reels of microfilm).

Records at the Douglas County Museum of History and Natural History, Research Library:
Umpqua County Property Tax Records [Rolls], 1856-1859 (.20 cu.ft.).

Records at the Oregon Historical Society:
Mss. 1259 [Assessed Value Trends Summary], 1910-1937 (.05 cu.ft.).

Records at the Douglas County Web Site:
Assessor Information [includes assessed values and related information about individual properties], ca.2009-present (Internet);
Districts Values Summations & Tax Data [includes tax summary reports], 2001-present (Internet).

 

Assumed Business Names Registers

1913-1963

Series documents the registration of business names with the county clerk or recorder. Information includes assumed business name; description of business; filing date; and business owner, notary public, witness, clerk or recorder, and deputy's name. Series may also include an index arranged alphabetically by business name. Businesses which were registered were typically automotive sales, motorcycle repair, merchandise shops, butchers, and feed stores. Since 1964, assumed business names have been filed with the Secretary of State. Assumed business names have been inventoried through 1964. For more recent records, contact the Secretary of State, Business Registry Section.

Records at the Douglas County Courthouse, Clerk's Archives:
Assumed Business Names [Index], 1913-1963 (1 reel of microfilm);
Assumed Business Names, vol. 1-15, 1913-1963 (8 reels of microfilm).

 

Attachment Records

1852-1928

Series documents liens placed on real property by the county to satisfy debts. Attachments are ordered by the circuit court and authorize the sheriff to seize or transfer property to satisfy debts such as loans, mortgages, or tax liens. The sheriff will hold the property in trust until the debt is paid or the property is sold. Information includes defendant name, statement of attachment, property description, statement of return when attachment is satisfied, return of execution, dates attachment is issued and returned, court order, and sheriff's signature. Attachment records have been inventoried through 1920.

Records at the Oregon State Archives:
Attachment Record [with index], vol. 2, 1852-1863 (1 volume); vol. 3, 1899-1913 (1 volume); vol. 4, 1909-1920 (1 volume); vol. 5, 1920-1928 (1 volume).

Records at the Douglas County Courthouse, Clerk's Archives:
Attachment Record [with index], vol. 2, 1890-1899 (1 volume);
Circuit Court [Attachment Record], vol. 2-5, 1890-1928 (3 reels of microfilm);
Circuit Court Writ of Attachments [Record-with index], 1858-1890 (1 volume).

Records at the Douglas County Justice Building, 3rd Floor Trial Court Records Room:
Attachments [Record], vol. 2-5, 1890-1928 (3 reels of microfilm).

 

Birth Records

1903-1933

Series documents the recording of births by the county. Records include certificates, affidavits for correction, registers, delayed entry for births and corrected entries. Information includes registration number; child's name, sex, legitimacy, birth date, and birthplace; name, residence, color, age, birthplace, and occupation of father and mother; number of other children born to mother; signature of physician or midwife; filing date; and registrar's signature. Birth records were not required by the state of Oregon until 1903 when the state began to officially register births. Currently these records are filed with the State Registrar, Vital Statistics Section of the Health Division. Birth records have been inventoried through 1920. For information concerning more recent records, contact the State Registrar. Also see Delayed Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096.

Records at the Douglas County Courthouse, Clerk's Archives:
Birth/Death [Birth Records], 1903-1933 (1 reel of microfilm);
Douglas County Birth [Record of Birth and Deaths Abstract-by Douglas County Genealogical Society], vol. 3, 1915-1922 (1 binder);
Record of Births, 1903-1911 (1 volume);
Record of Births and Deaths, 1903-1933 (4 volumes).

 

Census Records

1850-1910

Series documents the population, property, and agricultural production of the county. Records may include census rolls and abstracts, farm schedules, abstract of assessment and census, enumeration of inhabitants and industrial products, and enumeration of inhabitants and military enrollment. Information includes number of males and females per age category; head of household; name, age, and gender of household members; occupation and relationship of household members to head of household; and description and value of real and personal property. Information may also include nationality, physical description, birthplace, health, and religion of household members and agricultural production statistics.

Records at the Douglas County Courthouse, Clerk's Archives:
Census Records [Federal], 1850, 1860, 1870, 1880, 1900, 1910 (7 reels of microfilm).

 

Circuit Court Case Files

1849-1984

Series documents cases heard before the circuit courts and the U.S. district courts. U.S. district courts were administered by the federal government during the territorial period and subsequently replaced by the circuit courts upon statehood in 1859. Case files include exhibits, transcripts, indexes, and legal documents such as indictments, subpoenas, fee bills, articles of agreement, bonds, summons, executions, petitions, and injunctions. The case files document civil and criminal actions such as debt, theft, divorce, land claims, arson, murder, rape, assault and battery, and boundary conflicts. Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Circuit Court Case Files from 1976 to 1983 are imaged on a LaserFiche document management system maintained by the trial court office.

Records at the Douglas County Courthouse, Clerk's Archives:
Circuit Court [Case Files], no. 5747-ca.41200, 1929-1973 (533 reels of microfilm); no. 74.1-75.1900, 1974-1975 (37 reels of microfilm);
Circuit Court Cases [Card Index], ca.1852-n.d. (2 cu.ft.);
Circuit Court Index Direct, vol. 1-5, 1852-1978 (5 reels of microfilm);
Circuit Court Index Indirect, vol. 1-5, 1852-1978 (5 reels of microfilm);
Circuit Court Judgments [Transcribed Judgments], 1969-1984 (13 reels of microfilm);
Circuit Court Transfer Docket [Index], n.d.-ca.1950 (1 volume);
Divorce Index [to circuit court case files], ca.1853-1909 (1 binder);
Douglas County Circuit Court Records [Abstracts from 1853 to 1888-by Genealogical Society of Douglas County], 2006 (2 binders);
[Index of Circuit Court Cases], 1876-1881 (1 volume);
Index to Circuit Court Direct, vol. 1, 1853-1934 (1 volume);
[Transcripts of Judgments], 1907-1917 (1 reel of microfilm); 1943-1968 (8 reels of microfilm);
Vault [Circuit Court Case Files], ca.1856-1928 (259 cu.ft.);
Vault Index to Cases [Direct and Indirect], volume 1-2, n.d. (2 volumes).

Records at the Douglas County Justice Building, 3rd Floor Trial Court Records Room:
Circuit Court [Case Files], no. 5747-ca.41200, 1929-1973 (533 reels of microfilm); no. 74.1-75.1900, 1974-1975 (37 reels of microfilm);
Circuit Court Direct Index, vol. 1-5, 1852-1978 (5 volumes);
[Circuit Court Index Indirect], vol. 1-5, 1852-1978 (5 reels of microfilm);
Circuit Court Indirect Index, vol. 1-5, 1852-1978 (5 volumes);
Circuit Court Judgments [Transcribed Judgments], 1969-1984 (13 reels of microfilm);
Circuit Court Judgments [Transcripts of Judgment], 1943-1968 (8 reels of microfilm);
Circuit Court Microfiche [Case Files], no. 34958-36249, 1969-1971 (37 inches of microfilm jackets);
Circuit Court Microfilm [Case Files], no. 30500-34957, 1966-1969 (10 feet of microfilm jackets);
Civil [Direct Index Circuit Court], vol. 1, 1852-1933 (1 reel of microfilm); vol. 5, 1970-1978 (1 reel of microfilm).

Records at a Related Web Site:
Douglas County Divorce Abstracts, ca.1849-ca.1884 (US GenWeb Project).

 

Circuit Court Dockets

1859-1961

Series records brief entries about the proceedings of court cases. Information includes date; plaintiff and defendant names; cause of action such as larceny, assault, divorce, or receivership; attorney names; and final disposition of the case. Circuit court records continue after 1983 under authority of the state and are maintained by the state court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Circuit court docket sheets have been combined with corresponding case files from circa 1971 to circa 1983.

Records at the Douglas County Courthouse, Clerk's Archives:
Bar Docket [Circuit Court], 1890-1901 (5 volumes);
Cases Appealed to the Supreme Court, vol. 1, 1907-1910 (1 volume);
Circuit Court Docket, vol. 1-2, 1903-1909 (2 volumes);
Circuit Court Register [with index], vol. 1-3, 1899-1909 (3 volumes);
[Docket Sheets-Register and Circuit Court Docket], no. 10-23999, 1907-1961 (16 reels of microfilm);
Ledger [Circuit Court Register and Fee Book-with index], 1878-1920 (7 volumes);
[Old County & Circuit Court Record Book-Umpqua County Docket-with index], 1859-1876 (1 reel of microfilm);
Record Appearance Docket [Circuit Court], 1884-1887 (1 volume).

 

Circuit Court Journals

1853-1984

Series records chronological narratives of the proceedings of the court including actions taken such as decrees, judgments, arrangements, sentences, dismissals, and grand jury reports. Information includes plaintiff, defendant, and attorney names; term of court; character and date of case; case number; and date of issue. The term "judgment" refers to judicial decisions regarding the verdict, decision, or judgment rendered by the court and is distinct from those judgments relating to the recovery of court costs and awards (see Judgment and Execution Dockets). Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Douglas County Courthouse, Clerk's Archives:
Circuit Court Final Record [with index], vol. 1, 1902-1922 (1 volume);
Circuit Court Journal, vol. 1-50, 1853-1953 (50 volumes);
Index to Circuit Court [Journal], vol. 1-2, ca.1853-ca.1919 (2 volumes).

Records at the Douglas County Justice Building, 3rd Floor Trial Court Records Room:
Court Journal [Circuit Court Journals], 1853-1984 (517 reels of microfilm).

 

Clerk and Recorder Miscellaneous Recordings

1857-1965

Series documents the recording of a variety of legal documents filed in the clerk's or recorder's office. These documents were not required to be filed with the clerk and often included filings such as birth and marriage certificates of individuals who were born or married outside of the county but wanted the document to be filed in their county of residence. Other documents include wills, obligation bonds, quit claims, deeds, conveyances, mortgage satisfactions, agreements, charters, partnership dissolutions, contracts, powers of attorney, liens, leases, marriage licenses, military discharges, ministerial certificates, medical personnel licenses, birth and death certificates, and affidavits of publication. Information includes dates filed, names of individual filing, types of action, and volume and page number where recorded. Series may also include alphabetical indexes of individuals filing a recording. Clerk and Recorder Miscellaneous Recordings have been inventoried through 1965.

Since 1965 miscellaneous records have been recorded in the clerk's Book of Records (Clerk and Recorder Official Filings).

Records at the Douglas County Courthouse, Clerk's Archives:
Misc. {Miscellaneous Record-with index], vol. 1-11, 1857-1964 (14 reels of microfilm).

Records at the Douglas County Courthouse, Clerk's Recording Office:
Misc. & Mining Claims [Miscellaneous Record-some with index], vol. 1-3, 1857-1891 (3 volumes);
Miscellaneous Index [to Microfilm], vol. 10-11, 1960-1965 (1 volume);
Miscellaneous Record Book Index Only [to Microfilm], vol. 9, 1956-1960 (1 volume);
Miscellaneous Record, vol. 10-11, 1960-1965 (2 reels of microfilm);
Miscellaneous Record [with index], vol. 4-8, 1887-1956 (5 volumes).

 

Clerk and Recorder Official Filings

1965-[ongoing]

Series documents the filing of transactions, authorized by statute, with the clerk or recorder of the county for the purpose of making the transaction a matter of public record. Information includes dates filed, type and description of transactions, filing numbers, names of parties involved, amounts charged or assessed, and clerk or recorder's signatures. Series may also include alphabetical indexes that contain volume and page numbers where recorded and names of individual filing transactions. Transactions include records that were previously maintained separately, such as mortgages; deeds; military service records; federal, mechanic's, and road improvement liens; mining claims; satisfactions; judgment assignments; notarial commissions; medical and ministerial licenses; oaths; and affidavits of publication. This series is commonly referred to as the Book of Records.

Since 1965 deeds, mortgages, mining claims, water rights, military discharges, and other records have been recorded in the clerk's Book of Records. The searchable Computer Imaging and Indexing System in the Clerk's Recording Office includes images of documents dating back to 1971 and indexing of documents dating back to circa 1994.

Records at the Douglas County Courthouse, Clerk's Archives:
Book of Records [General Index to Book of Records Direct], 1967-1975 (3 reels of microfilm);
Book of Records [General Index to Book of Records Indirect], 1967-1975 (3 reels of microfilm);
Book of Records, vol. 347-2216, 1965-2008 (1871 reels of microfilm).

Records at the Douglas County Courthouse, Clerk's Recording Office:
Deed & Lien Records [Book of Records Index], 1976-2002 (2 binders of microfiche).

 

Corner Survey Records

1853-[ongoing]

Series documents the establishment and/or restoration of survey corners or monuments by the county surveyor or registered land surveyors. Records include maps, field survey restoration notes, historical notes, and indexes. Information includes description of corners; existing markers; descriptions of new markers and any changes made to the locations; property owners; township, range, and section numbers; donation land claim information; date the new markers were set; and surveyor's signatures.

The Survey Access & Retrieval System maintained by the Surveyor's Office includes assessor maps, city street maps, condominium plats, dedicated street maps, land partition plats, railroad right-of-way maps, subdivision plats, survey plats, county road maps, corner survey plats, GLO/BLM plats and notes, and Donation Land Claim notes dating from ca.1853 to the present.

Records at the Douglas County Courthouse, Surveyor's Office:
Corner Renewals [Corner History Records], ca.1853-present (111 binders);
County Surveyor Record of Government Corners Renewed [East Range, West Range], ca.1920-present (2 volumes);
Forest Appraisal Corners Found, 1948-1956 (1 cu.ft.);
Outdated Renewed Corners Mylars & Originals, n.d. (ca.300 maps);
Outdated Renewed Corners [Records], ca.1960-present (1.50 cu.ft.);
Record of Government Corners Renewed, vol. 1, 1913-1941 (1 volume);
Renew Corner Index [serves as corner restoration visual index], ca.1853-present (1 volume);
Surveyor's Record [includes corner restoration information in the last pages], vol. 2, 1876-1916 (1 volume);
TR [Survey Index Cards-includes entries for filed surveys, corner surveys, subdivisions, partitions, and road surveys-by township and range], ca.1860-present (5 cu.ft.).

Records at the Douglas County Courthouse, Clerk's Archives:
Roads & Maps [Surveyors Maps-includes corner renewals and boundary line adjustments], 1990-1992 (1 reel of microfilm).

 

Coroner and Inquest Records

1896-1972

Series records the results of the examination of a corpse by the county coroner at the request of the county sheriff. It also documents the proceedings and results of inquests ordered by the district attorney. Reports include date filed; name, age, sex, color, parentage, and birthplace of deceased; date, place, and time of death; names of undertaker and coroner; testimony; and costs. Early reports were narrative accounts detailing the cause of death. After 1900, a standardized form was used for reporting results. Inquest transcripts include coroner and juror names, signatures, and actions; witness names; testimony; and verdict. Coroner and Inquest Records have been inventoried through 1965.

Records at the Douglas County Courthouse, Clerk's Archives:
Douglas County Death Inquest [Abstracts from 1890 to 1949-by Genealogical Society of Douglas County], 2010 (1 binder);
[Index Inquests], 1896-1972 (1 reel of microfilm);
[Inquests and Reports], 1896-1972 (10 reels of microfilm);
Inquests [and Reports-Coroner], no. A-Z, 1-2114, 1896-1972 (5 cu.ft.);
Inquests Index, 1896-1972 (1 binder).

Records at the Douglas County Justice Building, 3rd Floor Trial Court Records Room:
Inquests [and Reports-Coroner], 1896-1972 (11 reels of microfilm).

 

County Budgets

1918-[ongoing]

Series documents the annual allotment of funds for county government operations as agreed to by the board of commissioners. Information includes total amount of funds budgeted for each office. Later budgets may include organizational charts and a narrative of each county office function.

Records at the Douglas County Courthouse, Clerk's Archives:
Budgets County Court [includes Douglas County, cities, and school districts], 1918-1923 (1 cu.ft.);
[County Budget-included with commissioners journal proceedings], 1970-present (ca.4 cu.ft.).
County Budgets [includes county budgets-with gaps-title varies], 1946-1950, 1956-1988 (9 reels of microfilm);
Douglas County Budget, 1971-1981 (1.20 cu.ft.).

Records at the Douglas County Web Site:
Douglas County Adopted Budget, 2005.-present (Internet).

 

County Commissioners Administrative Journals

1851-[ongoing]

Series documents all administrative actions of the board of county commissioners and the county court. In most counties, the board of county commissioners has assumed the administrative duties and responsibilities of the county court. Administrative actions include levying taxes; budgeting; approving appropriations; appointing county officials; approving officials bonds and annual reports; receiving petitions and remonstrances concerning county roads; defining and establishing county roads; calling bond elections for the construction of county buildings; compiling jury lists and conducting hearings; approving salaries and expenses of county officials; confirming elections; and issuing licenses for such things as liquor, ferries, warehouses, and groceries. The series may be referred to as the County Court Administrative Journal, Commissioner's Minutes, County Court Docket, or Board of Commissioners Meeting Records.

The Commissioners Journal Proceedings are indexed and searchable back to 1980 on computer in the Clerk's Recording Office. Document images are available back to circa 1974.

Records at the Douglas County Courthouse, Clerk's Recording Office:
Commissioners Proceedings, 1967-2002 (310 reels of microfilm);
County Court Journal Daily Recordings [serves as register-title varies], 1958-1982 (2 volumes);
County Court Journal Microfiche [Index], 1980-2000 (1 binder of microfiche);
County Court Journal [title varies], vol. 1-20, 1853-1954 (20 volumes);
County Court Journal [Umpqua County], vol. A-C, 1852-1863 (1 reel of microfilm);
County Court Journal, vol. 1-28, 1853-1966 (17 reels of microfilm);
Index to County Court Proceedings [title varies], vol. 1-4, 1853-1979 (4 volumes).

Records at the Douglas County Courthouse, Clerk's Archives:
Commissioners Proceedings, 1967-2006 (344 reels of microfilm);
Commissioners Proceedings [Journal and Index-title varies], 1980-2001 (13 reels of microfilm);
Commissioners Proceedings [Paper Version], ca.1944-present (162 cu.ft.);
[Commissioners Proceedings Umpqua County], vol. A-B, 1851-1860 (1 reel of microfilm);
County Board [Journal of Commissioners of Umpqua County], 1852-1860 (1 volume);
County Court [Administrative Journal Papers], 1911-ca.1979 (11 cu.ft.);
County Court Indexes [to Journal] , vol. 1-4, 1853-1979 (1 reel of microfilm);
County Court Journal [Commissioners Proceedings], vol. 1-371, 1853-2006 (278 reels of microfilm);
County Court Journal [Douglas County Journal], vol. 1-3, 1853-1881 (1 reel of microfilm);
County Journal [Umpqua County-administrative], vol. C, 1860-1863 (1 volume);
Roads and Maps [County Board-Umpqua County Court Journal], 1852-1860 (1 reel of microfilm);
[Umpqua County Court Journal], vol. A-C, 1852-1863 (1 reel of microfilm).

Records at the Oregon Historical Society:
Mss. 1259 [Douglas County Board of Commissioners Minutes-transcription of original], 1853-1867 (1 reel of microfilm);
Mss. 1259 [Umpqua County Commissioners Journal Minutes-transcription of original], 1851-1860 (1 reel of microfilm).

 

County Commissioners Orders, Ordinances, and Resolutions

1923-[ongoing]

Series documents orders, ordinances, and resolutions passed by the board of county commissioners and the county court regulating and establishing guidelines for specific activities within the county. Information includes activity covered by order, ordinance, or resolution; administrative action number; who introduced; findings of fact; conclusions; recommendations; date heard; and hearings officer name and signature. Activities include noise abatement, nuisances, zoning, animal control, solid waste management, land division regulations, elections, comprehensive plan, and road and bridge use limits.

Since 1853 orders, ordinances, and resolutions have been recorded in the County Court Journal and successive records (County Commissioners Administrative Journals).

Records at the Douglas County Justice Building, Planning Department Office:
LUDO [Land Use and Development Ordinances-includes subdivision, partition, and zoning information], 1960-present (7 cu.ft.).

Records at the Douglas County Courthouse, Public Works Engineering Office:
Roads [Case Files-includes survey copies, resolutions, orders, correspondence, and related records], 1960-present (18 cu.ft.);
Roads Prior to 1960 [Case Files-includes survey copies, resolutions, orders, correspondence, and related records], ca.1925-1959 (13 cu.ft.).

Records at the Douglas County Courthouse, Clerk's Archives:
Road Dockets [includes maps, reports, vacations, agreements, resolutions, orders], no. 500-1106, 1923-1980 (15 cu.ft.).

Records at the Douglas County Web Site:
County Codes [Douglas County], n.d.-present (Internet);
Land Use and Development Ordinances [includes subdivision, partition, and zoning information], 1960-present (Internet).

 

County Comprehensive Plans

1945-[ongoing]

Series documents the development and revision of a plan for the use of lands within the county. Series includes plans for transportation, energy, housing, population and economics, public facilities and services, urbanization, natural resources, greenways, recreation, agricultural and forest lands, land capability, resource quality, floodplains, landmarks, historic property, rural community center designation, and natural areas. Each plan includes background information about the subject; supporting documentation such as maps, charts, and diagrams; and a narrative description of each aspect of the plan and how it is to be implemented. Series may also include an overall "comprehensive plan" which contains both historical and current looks at county land practices and defines goals and policies adhered to during the creation and implementation of the plan.

Records at the Douglas County Justice Building, Planning Department Long Range Planning and Mapping Section Office:
Comp. Plan Originals [Maps], n.d.-present (ca.200 maps);
Comp. Plan Reference File [Comprehensive Plan-includes comprehensive plan copies and amendments], 1972-present (22 cu.ft.);
[Land Use Ownership Research and Reference Atlases-includes comprehensive plan and zoning information], ca.1945-ca.1980 (35 binders).

Records at the Douglas County Justice Building, Planning Department Office:
[Comprehensive Plan Amendments], 1977-1981 (36 sheets of microfilm jackets).

Records at the Douglas County Justice Building, Planning Department Office, Counter Area:
Douglas County Comprehensive Plan [published version], 1979-present (1 volume).

 

County Court Judicial Journals

1856-1948

Series records the proceedings of the county court for civil and some criminal cases. Information includes judge, plaintiff, defendant, and attorney names; trial date; memorandum of subsequent proceedings; and fees charged. Cases include citizenship petitions, legal changes to name, commitments, and writs of habeas corpus. Portions of these records may be restricted.

Records at the Douglas County Courthouse, Clerk's Archives:
[Circuit Court Judgment Book-includes County Court Docket and Probate Docket-Umpqua and Douglas Counties], 1856-1874 (1 volume);
Civil & Citizenship Index for Vol. 2, [of the Journal Civil Citizenship-includes civil, naturalization, and insane commitment cases], 1859-1899 (1 volume);
[County Court Journal of Civil & Citizenship-includes civil, naturalization, and insane commitment cases], vol. 2-3, 1859-1948 (1 reel of microfilm);
County Journal [Umpqua County-Judicial], 1859-1863 (1 volume);
Journal Civil Citizenship [includes civil, naturalization, and insane commitment cases-with index], vol. 2-3, 1859-1948 (2 volumes).

 

County Fair Records

1955-[ongoing]

Series documents the preparation and organization of the county fair by the county fair board (including any predecessor group) and other county officials. Records include fair board minutes, reports, and annual premium lists and publications. Minutes and reports include information pertaining to county fair employment, budgets, sponsorship, capital improvements to fairgrounds, and event scheduling throughout the year. Annual premium lists and/or publications may include county fair history, names of fair officers, general fair rules and regulations, event schedules, exhibit lists, and fair photographs.

County Fair Board minutes from circa 1984 to the present are included in the Commissioners Proceedings. See the County Commissioners Administrative Journals records series.

Records at the Douglas County Courthouse, Clerk's Recording Office:
[Fair Board Minutes], 1980-1993 (11 sheets of microfiche); 1994-present (.35 cu.ft.).

Records at the Douglas County Fairgrounds, Fair Office:
[Douglas County Fair Premium Books], 2007-present (4 volumes);
Fair Board Minutes, 2002-present (9 binders).

Records at the Douglas County Fairgrounds, Fairgrounds Exhibit Building, Archives Room:
Board Minutes [Fair], 1994-1995 (1 binder);
Fair Board Minutes [and Reports], 1957-1994 (4.50 cu.ft.);
Minutes [Fair Board], 1997-1998 (1 binder);
Premium Books [includes lists and programs, 1955-2003 (2 cu.ft.).

 

County Officials Reports

1892-1949

Series reports the activities of county officials to the county court or board of county commissioners. Series may include reports by the treasurer, surveyor, clerk, roadmaster, assessor, sheriff, school superintendent, and county nurse or doctor. Reports summarize the activities of county officials and their staff as they perform their official duties.

Records at the Douglas County Courthouse, Clerk's Archives:
[County Clerk's Semi-Annual Reports], 1908-1928 (.35 cu.ft.);
County Journal [Officers Reports], 1892-1919 (1 volume);
Officers Reports [County], vol. 2, 1919-1949 (1 volume).

 

Death Records

1903-1933

Series documents the recording of deaths in the county. Records include registers and certificates. Information includes registration number; place and date of death; name, sex, color, birth date and place, age, and marital status of the deceased; names and birthplaces of parents; primary and contributory cause of death; physician, registrar, and informant signatures; filing date; and date and place of burial. Death records were not required by the state of Oregon until 1903 when the state began to officially register deaths. County death records have been inventoried through 1920. Access to death records is restricted for 50 years following the date of death by Oregon Administrative Rule 333-011-0096. Contact the Oregon State Archives for access to state death certificates that are more than 50 years old. Contact the Oregon Center for Health Statistics for access to more recent death certificates.

Records at the Douglas County Courthouse, Clerk's Archives:
Birth/Death [Death Records], 1903-1933 (1 reel of microfilm);
Record of Births and Deaths, 1903-1933 (4 volumes);
Record of Deaths, 1903-1911 (1 volume).

 

Deeds and Indexes

1851-2004

Series documents the ownership of land. Series includes deeds, land sales contracts, quit claim deeds, homestead exemption claims, corporate certificates, agreements, correction deeds, special assessments of unzoned farmland, easements, and indirect and direct deed indexes. Information includes grantor and grantee name; recording and filing dates; property descriptions; title warranties; consideration amounts; witness and recorder names; and volume and page numbers of where recorded.

Since 1965 deeds have been recorded in the clerk's Book of Records (Clerk and Recorder Official Filings).

Records at the Douglas County Courthouse, Clerk's Archives:
Book of Records [Deed Record], vol. 1-346, 1855-1965 (ca.346 reels of microfilm);
Deed Index Direct, 1942-1955 (1 volume);
Deed Index [Direct and Indirect], n.d.-1941 (7 reels of microfilm); 1941-1966 (10 reels of microfilm);
Deed Index Indirect, 1942-1955 (1 volume);
Deed Record Umpqua County, vol. A, 1851-1857 (1 volume);
Deed Record [Umpqua County-with index], vol. A, A1, B, 1851-1863 (1 reel of microfilm);
Deeds & County Lands [to Douglas County], 1854-1876 (2.50 cu.ft.);
Direct Index to Deeds, 1855-1911 (5 volumes);
Indirect Index to Deeds, 1855-1911 (5 volumes);
[Original Deeds to Douglas County], 1854-1919 (2 reels of microfilm).

Records at the Douglas County Courthouse, Clerk's Recording Office:
Book of Records [Deed Record-Umpqua County], vol. A, A1, B, 1851-1863 (1 reel of microfilm);
Book of Records [Deed Record], vol. 1-346, 1855-1965 (ca.325 reels of microfilm);
Deed Index Direct, 1855-1966 (11 volumes);
Deed Index Indirect, 1855-1966, (11 volumes);
Deed Record [Umpqua County], vol. A, A1, B, 1851-1863 (3 volumes);
Deed Record, vol. 1-224, 1855-1952 (224 volumes).

Records at the Douglas County Courthouse, Assessor's Office Cartography Room:
[Deed Record-modified with tax lot notations], vol. 425-959, 1984-2004 (534 binders).

Records at the Douglas County Museum of History and Natural History, Research Library:
Index to Deeds [to Deed Record vol. 1-58], 1856-n.d. (7 volumes).

 

Delayed Birth Records

1865-1984

Series documents birth records generated by a court in response to a petition. Records may include petitions, decrees or orders, affidavits of correction, registers, and certificates. If the information provided with the petition met the requirements of the court, a decree was issued that served as a legal birth document. Most petitions were filed decades after the actual birth. They were filed in the county of residence at the time of petition, not necessarily in the county of birth. Dates listed in brackets document the range of actual birth dates. Date ranges for court actions such as petitions and decrees are also included. Also see Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096.

Records at the Douglas County Courthouse, Clerk's Archives:
1801 [Delayed Birth Orders-documents births from ca.1870-ca.1933], 1939-1942 (.50 cu.ft.);
Births [1801-Delayed Birth Orders-documents births from ca.1870-ca.1933], 1939-1942 (1 reel of microfilm);
Births/Deaths [Delayed Birth Records], no. 1-3631, 1943-1984 (9 reels of microfilm);
Births/Deaths [Index to Delayed Births], 1939-1984 (1 reel of microfilm);
Births/Deaths [Registration of Birth Decrees-title varies], 1943-1967 (3 reels of microfilm);
Delayed Birth Applications [Abstracts from ca.1865 to ca.1941-by Genealogical Society of Douglas County], 2006 (1 binder);
Delayed Birth Applications Incomplete [documents births from ca.1868-ca.1930], 1938-1968 (.10 cu.ft.);
Delayed Birth [Certificates-documents births from ca.1865-ca.1941], no. 1-3631, 1943-1984 (8 cu.ft.);
Delayed Birth Records Index [documents births from ca.1865-ca.1941], n.d. (1 binder of computer printouts);
Record of Delayed Birth Certificates [Index], 1939-1942 (1 volume);
Registration of Birth [Delayed Births-Index to Certificates], 1943-1984 (7 volumes).

Records at the Douglas County Justice Building, 3rd Floor Trial Court Records Room:
Delayed Birth Records [Applications and/or Certificates of County Court Delayed Birth Records], no. 1-288, 1939-1942 (1 reel of microfilm);
Delayed Birth Records [documents births from ca.1865-ca.1930], no. 1-2564, 1943-1956 (6 reels of microfilm);
Delayed Birth Records [Findings and Orders for Registration of Birth], no. 1-1349, 1943-1949 (1 reel of microfilm);
Delayed Birth Records [Index-for the first 6 books of delayed birth records], 1939-1967 (1 reel of microfilm);
Delayed Birth Records [Registration of Birth Decrees], no. 1350-3477, 1949-1967 (2 reels of microfilm).

 

Election Poll Books

1858-1914

Series documents the registration of voters and the compilation of election results. Records may include the election poll books and/or the election voter register. Information includes elector's name and party affiliation, and in some cases, physical description, occupation, naturalization information, and names of parents and spouse. Election poll books and voter registration records have been inventoried through 1930. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Records at the Douglas County Courthouse, Clerk's Archives:
Citizenship [Naturalization Card Index-also indexes register of electors], ca.1859-ca.1975 (.75 cu.ft.);
County Register [Election], , vol. A, 1891 (1 volume);
Douglas County Voter's Registration [Abstracts], 1900 (1 binder);
Official Register of Electors, 1902 (1 volume); 1904 (1 volume); 1906 (1 volume); 1908 (1 volume); 1910 (2 volumes); 1912 (2 volumes);, 1914 (2 volumes);
Official Register of Electors, 1900-1914 (3 reels of microfilm).

Records at the Douglas County Museum of History and Natural History, Research Library:
[Umpqua County Poll List], 1858 (.05 cu.ft.).

 

Election Voting Abstracts

1890-1974

Series documents the tabulation and reporting of election results for the county. Records include voting abstracts and the record of election. Information includes election date; precinct name and number; office; precinct and total votes; victory margin; winning candidate; county clerk, board of canvasser, and justice of the peace signatures; ballot number; summation of votes; and election board's decision. Election voting abstracts have been inventoried through 1960. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Records at the Douglas County Courthouse, Clerk's Archives:
[Abstract of Votes-Microfilm Index], 1950-1973 (1 volume);
Election Record and Register of Officers, vol. 3, 1928-1950 (1 volume);
General/Primary Elections [Record], 1908-1974 (3 reels of microfilm);
General/Primary Elections [Record of Elections], vol. 1-3, 1890-1958 (3 reels of microfilm);
[Record of Elections-includes abstract of votes index], 1950-1973 (1 reel of microfilm);
Record of Elections, vol. 1-2, 1890-1922 (2 volumes); vol. 1-2, 1890-1922 (1 reel of microfilm); vol. 4, 1950-1964 (1 reel of microfilm).

 

Farm Name Registration Records

1911-1964

Series documents the application for and registration of farm names with the county clerk or recorder. Records may include registers, original applications, or certificates. Information includes owner's name and address; farm name, location, and description; and date and number of application and final application. Series may also include an index arranged either alphabetically by name of owner or by farm name. Farm name records have been inventoried through 1964.

Records at the Douglas County Courthouse, Clerk's Archives:
Registered Farm Ranches Names [Applications to Register Farm Names-with index], 1911-1964 (.10 cu.ft.);
Register of Farm Names, vol. 1, 1911-1964 (1 volume);
[Registration of Farm Names], 1911-1964 (1 reel of microfilm).

 

Federal Land Grant Records

1853-[ongoing]

Series records ownership of county lands obtained from the federal government. Series includes records of land grants administered under a variety of federal programs such as donation land claims and homesteads. Donation land claims are the most common type of federal land grant in Oregon that is documented in this inventory project. Donation land claims resulted from an act of the 1850 Congress under which citizens of the United States, or those who filed a declaration of intention prior to December 1, 1850 and had resided upon or cultivated the land for four consecutive years, were granted a specified amount of acreage in the Oregon Territory. Donation land claims were unique in that acreage granted to married couples was divided evenly. Half of the acreage was placed in the husband's name while the other half was placed in the wife's name. Records include plats, indexes, and survey notes. Information includes township, range, and section numbers, names of donation land claim holders and claim numbers, claim dates, acreage, and descriptions of surveys.

Under the Homestead Act of 1862, settlers were given 160 acres of land in the public domain if they built a home on the land, resided there for five years, and cultivated the land. A complete homestead entry file includes such documents as the homestead application, homestead proof, and final certificate authorizing the claimant to obtain a land patent.

The Survey Access & Retrieval System maintained by the Surveyor's Office includes assessor maps, city street maps, condominium plats, dedicated street maps, land partition plats, railroad right-of-way maps, subdivision plats, survey plats, county road maps, corner survey plats, GLO/BLM plats and notes, and Donation Land Claim notes dating from ca.1853 to the present.

Records at the Douglas County Courthouse, Clerk's Recording Office:
Deed Record Patents, vol. 25, 1890-1897 (1 volume); vol. 30, 1897-1905 (1 volume);vol. 40, 1900-1920 (1 volume); vol. 52, 1905-1907 (1 volume); vol. 53, 1907-1909 (1 volume); vol. 65, 1909-1911 (1 volume);
Donation Land Claims [Index-typed copy], n.d. (.05 cu.ft.);
Land Patents [Abstracts-Douglas County Genealogical Society], 1858-1920 (1 binder).

Records at the Douglas County Courthouse, Clerk's Archives:
Book of Records [Deed Book-Patents], vol. 25, 1890-1897 (1 reel of microfilm); vol. 30, 1897-1905 (1 reel of microfilm);vol. 40, 1900-1920 (1 reel of microfilm); vol. 52, 1905-1907 (1 reel of microfilm); vol. 53, 1907-1909 (1 reel of microfilm); vol. 65, 1909-1911 (1 reel of microfilm);
Donation Land Claims [Index-typed copy], n.d. (.05 cu.ft.);
Land Patent Abstracts [Deed Record-from 1858 to 1883-by Genealogical Society of Douglas County], n.d. (1 binder);
Land Patents [also includes water rights and mining notices], 1885-1910 (1 reel of microfilm).

Records at the Douglas County Courthouse, Surveyor's Office:
County Surveyor Record Field Notes Donation Land Claims [title varies], 1853-1889 (2 volumes);
DLC Notes [Donation Land Claims], 1853-1889 (1 binder of microfiche);
[GLO/BLM Survey Plats-General Land Office/Bureau of Land Management], ca.1853-present (15 volumes);
Government Land Office Records [Abstracts from ca.1850 to ca.1938 including donation land claim, mining claim, and homestead information-by Genealogical Society of Douglas County], 2005 (2 volumes);
Location Index Subdivisions DLCs [Subdivisions and Donation Land Claims], ca.1851-n.d. (1 volume);
Old Linen Ownership Maps [includes Oregon & California Railroad Lands, Homesteads, and Donation Land Claims], n.d. (1 volume).

Records at a Related Web Site:
Search Land Patents [includes patent and legal land descriptions and some document images], ca.1864-ca.1957 (BLM GLO Web site).

 

Foreclosure Records

1892-1933

Series documents the activities of the sheriff and other county officials relating to the foreclosure of property in order to satisfy creditors in cases involving delinquent taxes, mortgage payments, or court judgments. Records include correspondence, sheriff's deeds and foreclosure sale records, circuit court case transcripts of foreclosure hearings, writs of execution, certificates of sale of real property, judgment orders, receipts, tax redemption records, delinquent tax sales, and tax sale certificates. Foreclosure records have been inventoried through 1920.

Records at the Douglas County Courthouse, Clerk's Archives:
Record of Delinquent Tax Sales, 1892-1900 (2 volumes);
Sheriff's Sale Record [with index], vol. 2, 1919-1933 (1 volume);
Tax Sales [Record], vol. 1, 1901-1907 (1 volume).

Records at the Douglas County Courthouse, Tax Collector's Basement Vault:
[Certificate of Sale for Taxes], 1901-1902 (1 volume).

Records at the Douglas County Justice Building, Sheriff's Office, Detective Area Display Case:
Sheriff's Sale Record [Tax], vol. 1, 1904-1919 (1 volume).

 

Health and Human Services Records

1930-[ongoing]

Series documents the activities of the county health and human services programs operated by the county. Series includes narrative or statistical monthly, quarterly, and annual reports or minutes discussing program goals, objectives, and accomplishments. Program areas include public and mental health; juvenile services; adult and family services; women, infant, and child (WIC) services; alcohol and drug abuse; and developmental disabilities. In 1994 the name of the Children and Youth Services Commission was changed to the Commission on Children and Families.

Various health and human services advisory board minutes from the 1980s to the present are included in the Commissioners Proceedings. See the County Commissioners Administrative Journals records series.

Records at the Douglas County Courthouse, Clerk's Archives:
Old Age Pensions [Old Age Pension Commission-Minutes], 1934-1936 (1 reel of microfilm).

Records at the Douglas County Courthouse, Clerk's Recording Office:
[Alcohol Planning Committee Minutes-included with commissioners journal proceedings], 1980-1993 (8 sheets of microfilm jackets);
[Children and Youth Services Commission Minutes-changes to Commission on Children and Families in 1994-included with commissioners journal proceedings], 1990-1993 (21 sheets of microfilm jackets);
[Drug Abuse Prevention and Treatment Minutes-included with commissioners journal proceedings], 1989-1990 (2 sheets of microfilm jackets);
[Elderly and Handicapped Transportation Advisory Committee Minutes-included with commissioners journal proceedings], 1986-1993 (7 sheets of microfilm jackets);
[Mental Health Advisory Minutes-included with commissioners journal proceedings], 1980-1993 (12 sheets of microfilm jackets);
[Senior Services Advisory Board-Minutes-included with commissioners journal proceedings], 1980-1993 (8 sheets of microfilm jackets);
[Welfare Advisory Board Minutes-included with commissioners journal proceedings], 1980-1991 (1 sheet of microfilm jacket);
[Youth Advisory Board-Minutes-included with commissioners journal proceedings], 1991-1993 (1 sheet of microfilm jacket).

Records at the Douglas County Museum of History and Natural History, Research Library:
County Nursing Home Papers, 1930-1952 (6 volumes).

 

Insane Commitment Records

1859-[ongoing]

Series documents the examination, commitment, and release of mentally ill persons to and from the state's mental institutions. Series contains statements of complaint and commitment recorded by the county clerk or recorder and includes petitions to have an individual committed; physicians certification that an individual is insane; delivery warrants authorizing a county official (usually the sheriff) to take the individual to the state hospital; patient discharges; paroles or transfers; indexes; and correspondence. Information includes patient and family names, date committed, reason, physical description, and a brief family history. This series may also be known as the Insane Record, Mental Illness Record, and Mentally Ill and Feeble Minded Record. By 1968, in most counties, the commitment of the mentally ill or deficient had become the responsibility of the circuit court. Access to these records may be restricted by Oregon Revised Statute 192.496.

Douglas County joined the Oregon Judicial Information Network (OJIN) in 1987.

Records at the Douglas County Courthouse, Clerk's Archives:
[Circuit Court Mental Cases-Files], 1987-1993 (11 reels of microfilm);
Civil & Citizenship Index for Vol. 2, [of the Journal Civil Citizenship-includes civil, naturalization, and insane commitment cases], 1859-1899 (1 volume);
[County Court Journal of Civil & Citizenship-includes civil, naturalization, and insane commitment cases], vol. 2-3, 1859-1948 (1 reel of microfilm);
Index to Estates [includes insane commitments], 1859-1879 (1 volume);
Insane Record [with index], vol. 2, 1903-1905 (1 volume);
Journal Civil Citizenship [includes civil, naturalization, and insane commitment cases-with index], vol. 2-3, 1859-1948 (2 volumes);
[Journal of Mentally Ill-title varies], vol. 3-6, 1905-1955 (6 reels of microfilm);
[Mental Cases-Commitment-title varies], 1925-1979 (37 reels of microfilm);
[Mentally Ill Journal], 1955-1980 (7 reels of microfilm);
Probate Book [Journal-includes insane commitments-with index], vol. 1.5, 1859-1873 (1 volume);
[Record of Insane Circuit Court-with index], vol. 1-2, 1898-1905 (1 reel of microfilm);
Record of Insane [with index], vol. 1, 1898-1904 (1 volume);
Sealed Files-Probate-includes insane commitment and adoption cases], ca.1869-ca.1955 (4 reels of microfilm);
Sealed Records [Case Files-includes insane commitment and adoption cases], ca.1869-ca.1955 (7.50 cu.ft.).

Records at the Douglas County Justice Building, 2nd Floor Trial Court Office:
[Mental Commitment Records], no. 06MH001-10MH237, 2006-present (13 cu.ft.).

Records at the Douglas County Justice Building, 3rd Floor Trial Court Records Room:
Mentals [Mental Cases-Commitment Files], no. 1-2806, 74.1-93MH0370, 1925-1993 (70 reels of microfilm);
Mentals [Mentally Ill-Journal], vol. 7-9, 1955-1966 (3 reels of microfilm);
Mentals [Record of Insane], vol. 1-2, 1898-1905 (1 reel of microfilm).

Records at the Douglas County Justice Building, 4th Floor Trial Court Archives:
Active Files [Mental Commitment Alphabetical Index Cards], ca.1953-ca.1982 (.20 cu.ft.);
Index Mentally Diseased, 1968-1986 (1 volume);
Insane Records [Mental Commitment Register Cards-alphabetical], ca.1954-ca.1982 (.75 cu.ft.);
Insane Record [with index], vol. 3-4, 1905-1948 (2 volumes);
Journal of the Mentally Sick [with index], vol. 5-6, 1948-1955 (2 volumes);
[Mental Commitment Case Records], no. 94MH001-05MH340, 1994-2005 (26 cu.ft.);
[Notice of Release-Oregon State Hospital], 1952-1980 (8 volumes); 1981-1983 (1 binder).

 

Judgment and Execution Records

1856-1939

Series records official decisions by the court and subsequent instructions to the sheriff to recover costs and awards related to debt, divorce, and other civil cases. The record serves as the official notice of the existence of a lien. Information includes title and case number; names of plaintiff, creditor, defendant, debtor, and attorney; amount of judgment; description of property levied on; writ of execution; disposition of case; decisions on appeals; dates docketed and satisfied; and volume and page numbers where recorded. Records may include judgment dockets, execution dockets, and fee books. Judgment and execution records have been inventoried through 1920.

Records at the Oregon State Archives:
Execution Docket [with index], vol. 3-4, 1898-1923 (2 volumes); vol. 5, 1920-1931 (1 volume);
Judgment Docket, vol. 1-2, 1861-1923 (2 volumes).

Records at the Douglas County Courthouse, Clerk's Archives:
[Circuit Court Judgment Book-includes County Court Docket and Probate Docket-Umpqua and Douglas Counties], 1856-1874 (1 volume);
[Circuit Court Judgment Docket], vol. 1-3, 1861-1939 (1 reel of microfilm);
Execution Docket Circuit Court, vol. 2, 1889-1898 (1 volume);
[Execution Dockets], vol. 2-3, 1898-1923 (2 reels of microfilm);
Records Execution Book [Umpqua and Douglas Counties-with index], 1859-1889 (1 volume);
Records [Judgment Docket-with index], 1859-1885 (1 volume).

Records at the Douglas County Justice Building, 3rd Floor Trial Court Records Room:
Execut [Execution Docket], vol. 3-5, 1898-1931 (3 reels of microfilm);
Judgment Dockets [Circuit Court], vol. 1-3, 1861-1939 (1 reel of microfilm).

 

Justice Court Case Files

1884-1938

Series documents criminal and civil cases brought before the courts of the justices of the peace. Records include grand jury indictments, complaints, judgments by confession, transcripts of judgment entries and dockets, statements of witnesses, arrest warrants, subpoenas, bills for court costs and fees, petitions for appointment of justices of the peace and constables, petitions establishing justice districts, and marriage records. Cases heard include disturbing the peace, illegal liquor sales, assault, larceny, trespassing, fraud, vagrancy, and burglary. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Records at the Douglas County Courthouse, Clerk's Archives:
Yoncalla Justice of the Peace Filings [also includes Drain justice district records], 1922-1938 (1.20 cu.ft.).

Records at the Douglas County Museum of History and Natural History, Research Library:
Calapooia District Justice Court [Case Files], 1884-1935 (3.50 cu.ft.).

 

Justice Court Dockets

1863-1938

Series documents criminal and civil cases brought before justice of the peace courts. Dockets include defendant, plaintiff, attorney, witness, and juror names; action dates and nature of cases; judgments; and statements of costs. Actions include complaints, summonses, appearances, testimonies, bonds, judgments, pleas, fines, jail terms, marriages, and writs of attachment. Civil and criminal cases include larceny, burglary, recovering money or personal property, trespassing, hunting out of season, and illegal voting. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Records at the Oregon State Archives:
Justice Court Journal [Canyonville Precinct], 1923-1934 (1 volume).

Records at the Douglas County Courthouse, Clerk's Archives:
[Court Docket Canyonville-Justice], 1900-1904 (1 reel of microfilm);
Court Docket Canyonville Precinct [Justice Court], 1900-1904 (1 volume);
[Drain Justice District Book of Records], vol. 6, 1938 (1 volume);
Justice Court Record Book [Yoncalla District], vol. H, 1935-1938 (1 volume);
[Justice Court Record Yoncalla District], vol. G, 1931-1934 (1 volume).

Records at the University of Oregon, Knight Library, Special Collections:
[Justice Court Docket-Canyonville Precinct], 1863-1873 (1 reel of microfilm).

 

Land Subdivision Records

1851-[ongoing]

Series documents the subdividing and partitioning of land within the county. Records include survey notes, correspondence, photographs, satisfaction of agreements, maps of subdivided and partitioned land, and contracts and permits. Information includes subdivision names; lot, street, and alley dimensions; and township, range, and section numbers of land to be subdivided or partitioned.

The Survey Access & Retrieval System maintained by the Surveyor's Office includes assessor maps, city street maps, condominium plats, dedicated street maps, land partition plats, railroad right-of-way maps, subdivision plats, survey plats, county road maps, corner survey plats, GLO/BLM plats and notes, and Donation Land Claim notes dating from ca.1853 to the present. Land Use Action Case Files that include zoning, subdivision, and partition information from 1997 to 2004 are imaged on a DocuWare document management system maintained by the Planning Department.

Records at the Douglas County Courthouse, Clerk's Archives:
Condominiums and Post Monumentations [Plats], 1972-2000 (1 volume);
Condominiums [Plat Book], 1972-1996 (1 volume);
[Land Partition Plats], 1990-ca.1996 (2 reels of microfilm); 1996-1999 (1 reel of microfilm);
Land Partitions [Plats], 1990-1991 (1 volume); 1995-present (17 volumes);
Land Partitions [Plats-copies], 1999-2006 (3 volumes);
Minor Land [Partition Plats], vol. 1, 1963-1974 (1 volume);
Minor Land Partition [Plats], vol. 10-11, 1987-1990 (1 volume);
Minor Land Partitions [Plats], vol. 3-5, 1977-1979 (1 volume); 1990-1992 (1 volume); 1992 (1 volume); 1993 (1 volume); 1993-1994 (1 volume); 1994 (1 volume); 1995-1997 (1 volume); 1997-1998 (1 volume);
MLPs [Minor Land Partition Plats], vol. 2, 1974-1977 (1 volume);
Plat Book Index [Subdivision], 1873-1993 (1 volume);
Record of Town Plats [Subdivision-title varies], vol. 1-21, 1851-2005 (21 volumes);
Roads & Maps [Old Maps from Old Box-mostly subdivision plats], ca.1903-1907 (1 reel of microfilm);
Roads & Maps [Plat Books-Subdivision], vol. 1-15, 1851-1976 (1 reel of microfilm);
Roads & Maps [Town Plats-Subdivision], vol. 1-10, 1851-1954 (1 reel of microfilm);
Subdivisions [Plats-copies], vol. 16-19, 1978-1999 (1 volume); vol. 20-21, 1999-2004 (1 volume);
Subdivisions [Plats], vol. 22-23, 2006-present (3 volumes).

Records at the Douglas County Courthouse, Clerk's Recording Office:
Current Index of Plats [Subdivision], ca.1851-2009 (1 binder);
Index to Plats [Subdivision], 1873-1993 (1 volume);
[Record of Town Plats-copies], vol. 1-15, 1851-1977 (4 volumes).

Records at the Douglas County Courthouse, Surveyor's Office:
Land Partitions [Plats], 1990-present (ca.1900 plats);
Subdivision Index, n.d.-present (1 binder);
[Subdivision Plats], 1851-present (23 volumes);
TR [Survey Index Cards-includes entries for filed surveys, corner surveys, subdivisions, partitions, and road surveys-by township and range], ca.1860-present (5 cu.ft.).

Records at the Douglas County Justice Building, Planning Department Office:
[Land Use Action Case Files Alphabetical Card Index], ca.1981-present (1 cu.ft.);
[Land Use Action Case Files-includes subdivision, partition, and zoning information], 2005-present (80 cu.ft.);
[Land Use Action Case Files Township and Range Card Index], ca.1981-present (1 cu.ft.);
LUDO [Land Use and Development Ordinances-includes subdivision, partition, and zoning information], 1960-present (7 cu.ft.);
Partition Files [Card Index-by township and range], ca.1976-ca.1996 (1 cu.ft.);
Partitioning Files Alpha [Card Index-alphabetical], ca.1975-ca.1996 (.40 cu.ft.);
PD Files [Planning Department Land Use Action Case Files-includes subdivision, partition, and zoning information], 1981-1996 (20 inches of microfilm jackets);
Subdivision and Partition Case Files, 1972-1981 (46 reels of microfilm);
Subdivisions [Index], ca.1970-ca.1993 (.20 cu.ft.).

Records at the Douglas County Justice Building, Planning Department Office, Counter Area:
[Partition Plats-copies], 1963-present (33 binders).

Records at the Douglas County Courthouse, Assessor's Office Cartography Room:
Index Only [Subdivision Plat Copies], ca.1851-ca.1978 (4 volumes);
Minor Land Partitions [Plats-title varies], ca.1979-ca.1989 (11 volumes);
Partition Plats, 1990-1993 (2 volumes); 1994-present (17 volumes);
[Subdivision Plats], ca.1851-ca.1978 (6 volumes);
[Subdivision Plats-Alphabetical], ca.1851-ca.1978 (3 volumes);
Subdivisions [Plats], 1978-present (4 volumes).

Records at the Douglas County Web Site:
Land Use and Development Ordinances [includes subdivision, partition, and zoning information], 1960-present (Internet).

 

Land Title Registers

1902-1974

Series records the ownership of land within the county. Records may include title registers, land indexes, land registration registers, torrens registry of titles, indexes to registered land, certificates of title, town lot indexes, ownership registers, and plat books. Information includes parties involved, land descriptions, dates, number and nature of titles, subdivisions, title holders, terms, discharge dates, and registrar's signatures. The torrens system of land registration was abolished in 1972 by Oregon law. Additional land ownership records may be found in Deeds and Indexes.

Records at the Douglas County Courthouse, Clerk's Archives:
Land Registration Docket, vol. 1, 1902-1929 (1 volume);
Land Titles [Record], vol. 2, 1941-1974 (1 volume);
Reception Register Land Title, vol. 1, 1905-1941 (1 volume);
Roads & Maps [Surveyor's Maps by Frank E. Alley-Township Maps], ca.1905 (1 reel of microfilm);
Roads & Maps [Township Maps], vol. I-II, n.d. (2 reels of microfilm);
Torrens [Certificates of Title], ca.1959-ca.1973 (.75 cu.ft.);
[Torrens-Documents], no. 14-20079, 1907-1974 (19 reels of microfilm);
Torrens [Direct Torrens Index-Land Owner], n.d. (1 volume);
Torrens Index [Land Title Register], vol. 1, n.d. (1 volume);
Torrens Title Index, vol. 2, n.d. (1 volume);
Torrens [Title Transfers-with index], 1902-1973 (10 reels of microfilm);
Torrens [Transfer Certificate of Title], 1960-1973 (.35 cu.ft.);
Township Maps, vol. I-II, n.d. (2 volumes);
Tract Index Lands [indexes Torrens registry], ca.1907- ca.1974 (7 volumes);
Tract Index Lots [indexes Torrens registry], vol. 1-3, ca.1907-ca.1974 (3 volumes);
Transfer of Title [Torrens], vol. 1-13, 1902-1971 (13 volumes).

Records at the Douglas County Courthouse, Assessor's Office Cartography Room:
Township Plats Prepared by Frank E. Alley, ca.1905 (1 volume).

Records at the Douglas County Courthouse, Surveyor's Office:
Township Plats Prepared by Frank E. Alley [copy], ca.1905 (1 volume).

 

Maps, Plans, and Drawings

1888-[ongoing]

Series provides a visual representation of the county and of physical structures constructed on county lands. Series includes maps, plans, and drawings that vary in size, scale, and date. Included are maps, plans, and drawings of counties and cities, election precincts, courthouses and other county buildings, cemeteries, rivers, Indian reservations, school districts, construction projects, and soil classifications. General road maps may be found in the series titled Road and Bridge Records. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

The Survey Access & Retrieval System maintained by the Surveyor's Office includes assessor maps, city street maps, condominium plats, dedicated street maps, land partition plats, railroad right-of-way maps, subdivision plats, survey plats, county road maps, corner survey plats, GLO/BLM plats and notes, and Donation Land Claim notes dating from ca.1853 to the present.

Records at the Douglas County Courthouse, Clerk's Archives:
[Douglas County Library Plans], 1993 (2 reels of microfilm);
Justice Building [Plans], 1975-1979 (3 reels of microfilm);
Metsker's Atlas of Douglas County, Oregon, 1934 (1 volume); 1967 (1 volume);
[Miscellaneous Maps and Plans-includes courthouse, courthouse additions, Douglas County Home, bridges, Umpqua River], ca.1920-ca.1997 (ca.200 maps and drawings);
[Remodeling of West Wing Courthouse-Douglas County], 1996 (1 reel of microfilm);
Roads & Maps [D.C. Planning Com. Maps-Douglas County Planning Commission Umpqua River Maps], 1973 (1 reel of microfilm);
Roads & Maps [Old Maps from Old Box-mostly subdivision plats], ca.1903-1907 (1 reel of microfilm);
Sanborn Maps [Fire Insurance], ca.1888-ca.1930 (1 reel of microfilm).

Records at the Douglas County Courthouse, Clerk's Recording Office:
Metsker's Atlas of Douglas County, Oregon, 1967 (1 volume);
Metsker's Maps Property Ownership Atlas, n.d. (1 volume).

Records at the Douglas County Courthouse, Clerk's Elections Office:
[Miscellaneous Rolled Maps-includes precincts, special districts, cities, etc.], ca.1990-present (ca.40 maps);
[Special District Maps], ca.1966-present (11 binders).

Records at the Douglas County Courthouse, Assessor's Office Cartography Room:
[Assessment District Boundary Maps-Rolled], ca.1940-present (ca.130 maps);
[Assessment Maps-counter copies], n.d.-present (25 volumes);
Boundaries [Assessment District Boundary Maps], ca.1951-ca.1992 (ca.50 maps);
Metsker's Atlas of Douglas County, Oregon [Modified], 1941-n.d. (1 volume); 1954 (1 volume); 1967 (1 volume);
Roseburg [Assessor's Maps], ca.1953 (1 volume);
RR R/W [Railroad Right-of-Way Maps], ca.1900, ca.150 maps);
RR R/W [Route Maps-Bureau of Land Management], 1953-1955 (6 volumes);
Soil Class Maps, ca.1980 (ca.2000 maps); ca.1991-1996 (1 volume);
SWL Co. [Sutherlin Water & Land Company-Assessor's Maps], ca.1910-ca.1920 (2 volumes);
[Voided Assessment Maps-New Format] ca.1980-ca.2003 (ca.3020 maps);
[Voided Assessment Maps-Old Format], ca.1950-ca.1980 (ca.2500 maps).

Records at the Douglas County Courthouse, Assessor's Basement Vault:
[Aerial Photographs-with corresponding assessor's maps, 1982-1983 (9 volumes);
[Assessment Maps], ca.1920-ca.1950 (ca.300 maps).

Records at the Douglas County Courthouse, Tax Collector's Basement Vault:
[Timber Lands Bought and Sold-Maps], n.d. (1 volume).

Records at the Douglas County Courthouse, Surveyor's Office:
7 1/2 USGS Quads [7 1/2 Minute United States Geologic Survey Topographic-with index], 1984-1990 (ca.100 maps);
DFPA [Douglas Fire Protection Agency-Maps], 1983-1991 (ca.10 maps);
Gov't Topo Sheets [Government Topographic Maps], 1944-1956 (1 volume);
Metsker's Atlas of Douglas County, Oregon [Modified], 1941-n.d. (1 volume); 1967 (1 volume);
Misc. Maps [Miscellaneous-includes roads, highways, vicinity, quadrangle], ca.1910-ca.1979 (ca.75 maps);
Misc. Maps [Railroad Right of Way Maps and Station Plans], ca.1918-ca.1952 (ca.35 maps and plans);
NW Pipeline and El Paso Gas Line Plans [Maps and Plans], ca.1963-ca.1990 (ca.75 maps and drawings);
OSHD [Oregon State Highway Department Maps-also includes miscellaneous county and vicinity maps], ca.1966-1980 (ca.100 maps);
Topographic Maps [15 Minute United States Geologic Survey], 1942-1974 (ca.100 maps).

Records at the Douglas County Justice Building, Planning Department Office:
[Assessor's Maps], 1975-1978 (23 volumes);
Current FEMA Maps [Federal Emergency Management Agency-with index], 2010 (35 maps);
Metsker's Atlas of Douglas County, Oregon, 1967 (1 volume).

Records at the Douglas County Justice Building, Planning Department Office, Counter Area:
Metsker's Atlas of Douglas County, Oregon, 1967 (1 volume).

Records at the Douglas County Justice Building, Planning Department Long Range Planning and Mapping Section Office:
[Assessor's Maps], ca.1991-present (33 volumes);
FEMA Mapping [Federal Emergency Management Agency-Flood Insurance], 1978-1999 (ca.75 maps);
Floodplain Aerials [Photographs], 1973-1979 (ca.100 photomaps);
Floodplain [Certification of Elevation Record-includes maps], ca.1976-present (25 binders);
[Miscellaneous Flat Maps, Plans, and Aerial Photographs-includes quadrangle, wetlands, tsunami, forest cover, coastal, highway, etc.], ca.1960-present (ca.250 maps and photographs);
[Miscellaneous Rolled Maps, Plans, and Aerial Photographs-includes floodplain, wildlife habitat, soil, contour, vicinity, roads, bikeways, etc.], ca.1960-present (ca.200 maps and photographs);
Old Floodplain Mapping, ca,1977-ca.1979 (ca.40 maps);
Quadrangle Maps, 1984-1990 (ca.75 maps);
Roseburg Area Ortho Photos [Aerial-with index], 1979 (ca.100 photomaps).

Records at the Douglas County Courthouse, Land Department Office:
[County Foreclosed Land Maps], vol. A, ca.1965-1966 (1 volume);
[Forest Cover Maps], 1950 (1 volume);
Metsker's Atlas of Douglas County, Oregon, 1954 (1 volume); n.d. (1 volume); [Modified], 1941-1965 (1 volume);
Tax Lands Maps, n.d.-1968 (1 volume);
[Timber Cruise Maps and Descriptions], 1940-1946 (4 volumes);
[United States Geologic Survey Topographic Maps], 1942-1957 (1 volume).

Records at the Douglas County Courthouse, Public Works Engineering Office:
Metsker's Atlas of Douglas County, Oregon, 1932 (1 volume); 1954 (1 volume); 1967 (1 volume).

Records at the Douglas County Web Site:
Address Plat Index [Maps], n.d.-present (Internet);
Assessor's Maps
, n.d.-present (Internet);
District/Boundary Maps (includes city boundary, fire district, park district, road district, school district, sanitary district, water district, and miscellaneous maps], n.d.-present (Internet);
Douglas County Parks Map, n.d.-present (Internet);
Douglas County Recreational Maps, n.d.-present (Internet);
Planning Advisory Areas
[Map-PDF], 1986 (Internet).

Records at a Related Web Site:
Tax Assessment GIS Maps [select county], n.d.-present (Internet).

 

Marks and Brands Records

1852-1949

Series documents the registration of marks and brands by livestock owners and logging interests in order to clearly establish ownership. Records include registers and certificates. Information includes owner's name and address; diagram of animal showing location and style of mark and brand; written description of mark and brand; and filing date. Types of livestock registered include horses, cattle, sheep, pigs, and poultry. Log brands are also documented.

Records at the Douglas County Courthouse, Clerk's Archives:
Brands [Livestock Record of Marks and Brands], 1940-1946 (1 volume);
Log Mark Record [with index], vol. 1, 1903-1942 (1 volume);
[Log Marks-with index], vol. 1, 1903-1942 (1 reel of microfilm);
Mortgage [Record-also includes mining claims and stock marks-with index], vol. 0, 1852-1861 (1 volume);
Stock Brands [Record of Marks and Brands], 1916-1926 (1 volume);
[Stock Marks-with index], 1854-1893 (1 reel of microfilm);
Stock Record [Livestock Marks-with index], vol. 2, 1893-1915 (1 volume).

Records at the Douglas County Courthouse, Assessor's Basement Vault:
Certification of Registration of Marks and Brands, 1940-1949 (1 volume).

 

Marriage Records

1852-1983

Series documents the recording of marriages by the county and includes applications, marriage certificates and licenses, and indexes to marriage records. Information includes the names and residences of bride and groom; justice of the peace, minister, or name of individual officiating; fees charged; date filed; volume and page numbers where recorded; certificate number; date and place of marriage; and signatures of witnesses and county officials. Beginning in 1906 marriages have been officially registered with the state of Oregon. Currently these records are filed with the State Registrar, Vital Statistics Section of the Health Division. Marriage records have been inventoried through 1960.

Records at the Oregon State Archives:
Marriage Index, 1852-1979 (1 reel of microfilm); 1852-1983 (1 inch of microfiche);
Marriage Record, 1852-1947 (36 reels of microfilm).

Records at the Douglas County Courthouse, Clerk's Archives:
Index [Marriage], 1852-1969 (3 reels of microfilm);
Marriage Record [Umpqua County], vol. A, 1853-1860 (1 volume);
Marriage Record [with index], vol. 1-23, 1853-1958 (23 volumes);
Marriages [Certificates, Applications, Affidavits, and Medical Certificates-volume A from Umpqua County], vol. A, 1-28, 1853-1961 (46 cu.ft.);
Marriages [Umpqua County Certificates], 1853-1860 (1 reel of microfilm);
Marriages [volume A is from Umpqua County], vol. A, 1-28, 1853-1961 (50 reels of microfilm);
Out of County Marriages [Abstracts from 1912 to 1950], n.d. (1 binder);
Out of County Marriages [Index], ca.1948-ca.1980 (1 volume computer printouts);
Out of County Marriages [Records], 1920-1941 (1 cu.ft.).

Records at the Douglas County Courthouse, Clerk's Recording Office:
Index to Marriages, vol. 2, 1954-1969 (1 volume);
[Marriage Index], 1852-1953 (1 volume);
Marriage License Index, 1852-2000 (1 binder of microfiche);
Marriages [Certificates], vol. 1-27, 1853-1960 (56 reels of microfilm);
Marriages [Index], 1852-n.d. (9 reels of microfilm).

Records at a Related Web Site:
Marriage Abstracts [Douglas County], 1852-1865 (US GenWeb Project).

 

Married Women's Property Registers

1859-1903

Series documents property held by women independently and separately from their husbands. Registration of property usually is in relation to a marriage or divorce settlement. Information includes a description of property (land, livestock, and farm and household goods) to be considered separate and declarations stating that the woman in question is not responsible for her husband's debts.

Records at the Douglas County Courthouse, Clerk's Archives:
[Married Women's Separate Property], 1861-1903 (1 reel of microfilm);
Married Women's Separate Property [Abstracts from 1859 to 1903-by Genealogical Society of Douglas County], 2004 (1 binder);
Married Women's Sep. Prop. [Separate Property-with index], 1859-1903 (1 volume);
Records-Register of Married Women's Separate Property [Umpqua County], 1861-1862 (1 volume).

 

Medical Profession Registration Records

1889-1963

Series documents the registration of individuals in compliance with the requirements of relevant Oregon boards of examiners to practice a medical profession in the state. Professions registered include physicians, surgeons, osteopaths, naturopaths, dentists, nurses, druggists, chiropractors, chiropodists, optometrists, and veterinarians. Records include registers, certificates, and licenses. Information includes name of registrant; name of school; graduation date; names of members of the examining board; licensing and recording dates; and licensing or registration numbers.

Records at the Douglas County Courthouse, Clerk's Archives:
Affidavits of Pharmacists, 1918-1920 (.30 cu.ft.);
Optometry Record [with index], vol. 1, 1905-1915 (1 volume);
Record of Physicians Dentists & Optometrists [with index], vol. 3, 1916-1963 (1 volume);
Register Dentists [with index], vol. 2, 1910-1914 (1 volume);
Register of Physicians and Dentists [with index], vol. 1, 1889-1916 (1 volume);
Register of Physicians and Surgeons [with index], vol. 2, 1909-1929 (1 volume).

 

Military Records

1887-1964

Series lists those eligible for military service and records the discharge dates of those who served in the military. Series includes eligibility, enlistment, discharge registers, or muster rolls, and may include alphabetical indexes. Information includes name of individual serving or eligible for service; enlistment and discharge dates and codes; residences at birth and enlistment; occupations and ages at time of enlistment; branches of service; precinct numbers; service records including commendations; physical condition, education and types of jobs performed while in service; and rank at discharge. Access to military discharge records may be restricted for 75 years by 2009 Oregon Legislative Assembly SB 618.

Since 1965 military records have been recorded in the clerk's Book of Records (Clerk and Recorder Official Filings).

Records at the Douglas County Courthouse, Clerk's Archives:
Military Discharges [Index to Military Discharges-to vol. 1-20], 1943-1961 (1 reel of microfilm);
Military Discharge, vol. 1-22, 1943-1964 (22 reels of microfilm);
Military Roll, 1887-1901 (2 volumes);

Records at the Douglas County Courthouse, Clerk's Archives, Lock Room:
Military Discharges [Certificates-title varies], vol. 1-12, 1943-1945 (12 volumes);
Military Discharges [includes detailed service records from 1900-1945-with index], vol. 1, 1943-1945 (1 volume);
U.S. Discharge Record, vol. 13-17, 1946-1956 (5 volumes).

Records at the Douglas County Courthouse, Clerk's Recording Office:
Index to Military Discharges, vol. 1-2, 1943-1964 (2 volumes).

 

Mining Claim Records

1852-[ongoing]

Series documents actions filed with the county related to mineral interest claims. Types of actions include mineral rights and royalty assignments, mineral interest claims, lease releases, interest stipulations, corrections, bills of sale and conveyance assignments, and location notices. Information includes names of involved parties; action types and dates; and volume and page numbers. The series may also include copies of claim location notices giving descriptions and details of individual claims.

Since 1965 mining claims have been recorded in the clerk's Book of Records (Clerk and Recorder Official Filings).

Records at the Douglas County Courthouse, Clerk's Archives:
Index [to Mining Claims-Direct and Indirect], 1857-1964 (1 reel of microfilm);
Land Patents [also includes mining notices], 1888-1901 (1 reel of microfilm);
Liens on Mining Claims [with index], vol. 1, 1893-1913 (1 volume);
Mining Conveyances [Mining Record], vol. 1-18, 1857-1964 (18 reels of microfilm);
Mining Conveyances [with index], vol. 1-5, 1857-1963 (3 reels of microfilm);
Mortgage [Record-also includes mining claims and stock marks-with index], vol. 0, 1852-1861 (1 volume);
Record of Delinquent Assessments Mining Claims, 1906-1935 (1 volume).

Records at the Douglas County Courthouse, Clerk's Recording Office:
Index to Mining Claims [also indexes Mortgage Record vol. 0-zero], vol. 1, 1852-1900 (1 volume);
Index to Mining Claims Direct, 1857-1955 (1 volume);
Index to Mining Claims Indirect, 1857-1955 (1 volume);
Index to Mining Claims, vol. 2-3, 1955-1983 (2 volumes);
Index to Mining Conveyances, 1887-1983 (2 volumes);
Mining Claims [title varies], vol. 4-14, 1891-1955 (11 volumes);
Mining Conveyances, vol. 1-4, 1887-1958 (4 volumes);
Mining [Conveyances-with index], vol. 1-5, 1857-1963 (2 reels of microfilm);
Mining [Record-with index], vol. 1-18, 1857-1964 (18 reels of microfilm);
Misc. & Mining Claims [Miscellaneous Record-some with index], vol. 1-3, 1857-1891 (3 volumes).

Records at the Douglas County Courthouse, Surveyor's Office:
Government Land Office Records [Abstracts from ca.1850 to ca.1938 including donation land claim, mining claim, and homestead information-by Genealogical Society of Douglas County], 2005 (2 volumes);
Mineral Survey Info. [Information-Bureau of Land Management-with index], n.d.-1998 (1 binder of microfiche).

Records at a Related Web Site:
Online Land Records [includes various federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management).

 

Mortgage Records

1852-1966

Series documents the written interest in land providing security for the performance of a duty or payment of a debt. Records include mortgages; trustee's deeds of reconveyance; indexes, both by mortgagor and mortgagee name; and satisfactions. Information includes mortgagor and mortgagee names, property descriptions, mortgage terms, witness names, certifications, recording and satisfaction dates, volume and page numbers where recorded, and recorder's signature. Series also includes executor/executrix information when mortgages were transferred through wills and mortgages of land to individuals under the provisions of the Donation Land Act of 1850.

Since 1965 mortgages have been recorded in the clerk's Book of Records (Clerk and Recorder Official Filings).

Records at the Douglas County Courthouse, Clerk's Archives:
Direct Index to Mortgages, 1858-1903 (1 volume);
Indirect Index to Mortgages, 1858-1903 (1 volume);
Mortgage Index Direct, 1853-1966 (6 volumes);
Mortgage Index Direct [title varies], 1854-1944 (2 volumes); 1854-1955 (3 reels of microfilm);
Mortgage Index Indirect, 1853-1966 (6 volumes);
Mortgage Index Indirect [title varies], 1857-1944 (2 volumes); 1854-1955 (3 reels of microfilm);
Mortgage [Record-also includes mining claims and stock marks-with index], vol. 0, 1852-1861 (1 volume);
Mortgage Records [with index], vol. 2, 1861-1873 (1 volume);
Mortgage Record [title varies-some with index], vol. 4-128, 1876-1953 (125 volume);
Mortgages [Record], vol. A-Z, 1-220, 1853-1965 (194 reels of microfilm);
Umpqua Co. Mortgages [County-includes land and chattel], vol. B, 1855-1863 (1 volume).

Records at the Douglas County Courthouse, Clerk's Recording Office:
Index to Mining Claims [also indexes Mortgage Record vol. 0-zero], vol. 1, 1852-1900 (1 volume);
Mortgages [Record], vol. A-Z, 1-220, 1853-1965 (ca.144 reels of microfilm).

 

Naturalization Certificates

1907-1975

Series documents the granting of United States citizenship to petitioners. Records include applications, witness affidavits, court findings granting or denying citizenship, certificates, and indexes. Declarations of intention may also be included. Information includes name, age, and residence of applicant; applicant's dependents; date of filing of declarations of intention and petitions; and volume and page numbers where papers are recorded.

Records at the Douglas County Courthouse, Clerk's Archives:
Citizenship [Naturalization Card Index-also indexes register of electors], ca.1859-ca.1975 (.75 cu.ft.);
Certificate of Naturalization [Stubs], 1907-1927 (6 volumes).

 

Naturalization Declarations of Intention

1850-1975

Series documents the process taken by applicants for United States citizenship in declaring their intention to become United States citizens. Information may include applicant's name, age, physical description, place and date of birth, method of immigration, date and port of entry, names and ages of wife and children, and renunciation of allegiance to foreign governments. Declarations of intention may also be attached to naturalization petitions or naturalization certificates.

Records at the Douglas County Courthouse, Clerk's Archives:
Citizenship [Naturalization Card Index-also indexes register of electors], ca.1859-ca.1975 (.75 cu.ft.);
Declaration of Intention [title varies-with index], vol. 1-5, 1850-1972 (5 volumes).

 

Naturalization Petitions and Orders

1859-1975

Series documents the application for United States citizenship by aliens. Information includes name, residence, and occupation of applicants; place and date of birth; emigration place, date, and vessel; declaration of intention dates; name, birthplace, and birth date of dependents; and renunciation of allegiance to foreign governments. Accompanying the petitions are witness and petitioner affidavits, oaths of allegiance, court orders admitting or denying citizenship, declarations of intention, depositions, and certificates of arrival.

Records at the Douglas County Courthouse, Clerk's Archives:
Citizenship [Naturalization Card Index-also indexes register of electors], ca.1859-ca.1975 (.75 cu.ft.);
Civil & Citizenship Index for Vol. 2, [of the Journal Civil Citizenship-includes civil, naturalization, and insane commitment cases], 1859-1899 (1 volume);
[County Court Journal of Civil & Citizenship-includes civil, naturalization, and insane commitment cases], vol. 2-3, 1859-1948 (1 reel of microfilm);
Index to Naturalization Prior to November 1906, n.d.-1906 (1 volume);
Journal Civil Citizenship [includes civil, naturalization, and insane commitment cases-with index], vol. 2-3, 1859-1948 (2 volumes);
Naturalization Sheets and Packets [includes notices of application for citizenship and depositions], ca.1915-ca.1927 (.10 cu.ft.);
Orders-Naturalization, 1930-1969 (1 volume);
Overseas Naturalization [with index], 1954 (1 volume);
Petition and Record [with index], vol. 1-3, 1906-1929 (3 volumes);
Petitions of Naturalization [with index], vol. 4-9, 1926-1975 (6 volumes);
Record of Naturalization, 1904-1906 (1 volume).

 

Pension and Relief Records

1893-1937

Series documents financial assistance approved by the county court for widows, mothers, dependent children, orphans, the elderly, and indigents. Information includes applicant name and address, children's names and birth dates, amount of pension or monthly support payment, and county court order. Because the provision of relief became primarily a state and federal function in the 1930s, records are inventoried through 1939.

Records at the Douglas County Courthouse, Clerk's Archives:
Aid to Widows with Dependent Children [Abstracts from 1913 to 1937-by Genealogical Society of Douglas County], 2004 (1 binder);
Before the Old Age Pension Commission [Minutes and Orders-with index], 1934-1936 (1 volume);
Exhibit of Indigent Soldiers' Fund Warrants [includes names and pension amounts], 1893-1932 (1 volume);
Old Age [Pension Register], 1934-1936 (1 volume);
Old Age Pensions [Application Abstracts from 1933 to 1934-by Genealogical Society of Douglas County], 2005 (1 binder);
Old Age Pensions [Applications and Orders], no. 1-503, 1934-1935 (3 cu.ft.); no. 1-503, 1934-1935 (4 reels of microfilm);
Old Age Pensions [Old Age Pension Commission-Minutes], 1934-1936 (1 reel of microfilm);
Warrants Probably Welfare Warrants, 1915-1923 (1 volume);
Widows with Dependent Children-County Aid [Record], 1913-1937 (1 volume).

 

Planning Commission Minutes

1980-[ongoing]

Series documents the discussions and activities of the county planning commission as recorded in the minutes and agendas. Topics discussed include the creation, amendment, and appeal of zoning ordinances and county land use laws; county comprehensive plans; and election or appointment of planning commission members.

Planning Commission Minutes from the 1980s to the present are included in the Commissioners Proceedings. See the County Commissioners Administrative Journals records series. Planning Commission Minutes from 1979 to circa 2004 are imaged on a DocuWare document management system maintained by the Planning Department.

Records at the Douglas County Courthouse, Clerk's Recording Office:
[Planning Commission Minutes-included with commissioners journal proceedings], 1980-1993 (11 sheets of microfilm jackets).

Records at the Douglas County Justice Building, Planning Department Office:
Planning Commission Minutes [includes related records], 2005-present (2 cu.ft.).

 

Prisoner Registers

1931-1972

Series tracks individuals incarcerated in the county jail. Information includes prisoner identification number; date entered; name, address, age, birth date, height and weight, eye and hair color, and nationality of prisoner; arrest date; arresting officer; crime committed; sentence; bail; court; release date; and remarks. Prisoner registers, which may also be referred to as jail lists, have been inventoried through 1965. Access to portions of these records may be restricted for 25 years after termination of custody by Oregon Revised Statute 192.496(3).

Records at the Douglas County Courthouse, Clerk's Archives:
Jail Register, 1954-1962 (1 volume); 1962-1972 (1 volume);
Jail Register [with index], vol. 2-3, 1931-1950 (2 volumes);
[Prisoner Records], 1949-1954 (1 volume);
Tax Sale Record [actually serves as a prisoner register], 1949-1952 (1 volume).

 

Probate Case Files

1850-[ongoing]

Series documents actions taken on probate cases brought before the county, district, or circuit court for settlement. Records include wills, receipts, claims, vouchers, petitions to sell, notices of annual accounting, final estate accounting reports, appraiser's affidavits, bills of sale, inventories, fee bills, appraisals, administrator and appointment certificates, and appraiser oaths. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. Portions of these records may be restricted.

Douglas County joined the Oregon Judicial Information Network (OJIN) in 1987.

Records at the Douglas County Courthouse, Clerk's Archives:
Affidavit for Small Estates [Register Abstract], 1973-1988 (.05 cu.ft.);
Marks and Wallenberg Estate [Case Files], 1893-1906 (2.50 cu.ft.);
Probate [Case Files], 1852-1928 (96 cu.ft.); no. 2490-10428, 1929-1974 (260 reels of microfilm); no. 6890-10362, 74.1-82.286, 1958-1982 (79 reels of microfilm);
[Probate Case Files Index], no. ca.500-ca.8200, 1904-1964 (1 volume);
Probate[ Index-Circuit Court Probate Index], vol. 1-2, 1859-1980 (2 reels of microfilm);
Probate [Index-Probate Court Index], 1961-1988 (1 reel of microfilm);
Probate Information [Probate Case File Abstracts-by Genealogical Society of Douglas County], 1850-1916 (2 binders);
Probate Records [Abstracts from 1883 to 1924-by Genealogical Society of Douglas County], 2006 (1 binder);
[Small Estates-Case Files], 1982-1989 (4 reels of microfilm);
[Small Estates Index], 1973-1981 (1 reel of microfilm);
Vault Index Probate, vol. 2, n.d. (1 volume).

Records at the Douglas County Justice Building, 3rd Floor Trial Court Records Room:
[Probate Case Files-interfiled with other circuit court case files], 2001-2002 (ca.80 cu.ft.);
Probate [Case Files], no. 5228-10039, 1929-1973 (250 reels of microfilm);
Probate Cases [Files], no. 8060-10382, 1966-1973 (6 feet of microfilm jackets); no. 74.2-79.253, 1974-1979 (22 inches of microfilm jackets);
Probate Cases Misc [Miscellaneous Files-with gaps], no. 3686-10362, ca.1940-ca.1973 (3 inches of microfilm jackets);
Probate Court Index [to case files and journal], vol. 1-2, 1859-1988 (2 volumes);
Probate Index [Case Files], ca.1904-ca.1967 (1 volume);
Probate Misc [Case Files], no. 8408-10428, 1967-1973 (6 reels of microfilm); no. 74.1-82.266, 1974-1982 (26 reels of microfilm);
Small Estates [Affidavits for Small Estates], 1973-1982 (2 reels of microfilm);
[Small Estates-Case Files], 1982-1989 (4 reels of microfilm);
[Small Estates Index], 1973-1981 (1 reel of microfilm).

Records at the Douglas Court Justice Building, 4th Floor Trial Court Archives:
Probate [Case Files-includes some open case files dating to ca.1964], 1983-1989 (55 cu.ft.);
[Probate Case Files-interfiled with other circuit court civil case files], 1990-2000 (ca.300 cu.ft.).

Records at the Douglas County Justice Building, 2nd Floor Trial Court Office:
[Probate Case Files-interfiled with other circuit court case files], 2003-present (ca.300 cu.ft.).

 

Probate Estate Records

1859-1911

Series documents information recorded about estates probated in the county or circuit courts. Information includes deceased party's name; recording and death dates; residence; name and address of executors, administrators, or trustees; estimated values of real and personal property; inventory and appraisal dates; the estate's value according to the appraisals and to the county court; and the names and relationship of heirs. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases.

Records at the Douglas County Courthouse, Clerk's Archives:
Index to Estates [includes insane commitments], 1859-1879 (1 volume);
Record of Estates, 1903-1911 (1 volume);
[Record of Estates], 1903-1911 (1 reel of microfilm).

 

Probate Registers

1853-1988

Series records the actions taken by the county's probate court. Information includes case numbers, estate or deceased's name, administrator's or executor's name, dates and types of papers filed, and memoranda and court orders listed by dates of appointment of administrator or executor. Series may also be referred to as probate journals, dockets, or records of actions. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. In 1986 circuit courts with probate jurisdiction began recording basic case information on the Oregon Judicial Information Network (OJIN). This network functionally replaced probate dockets and journals previously maintained by the courts. The transition to full use of OJIN by all circuit courts in Oregon took approximately two years. Contact the trial court administrator for access to OJIN. Portions of these records may be restricted.

Douglas County joined the Oregon Judicial Information Network (OJIN) in 1987.

Records at the Douglas County Courthouse, Clerk's Archives:
Cases in Probate [Register and Fee Book], vol. 1, 1888-1898 (1 volume);
[Circuit Court Judgment Book-includes County Court Docket and Probate Docket-Umpqua and Douglas Counties], 1856-1874 (1 volume);
Index to Record Probate Court, 1883-1890 (1 volume);
[Journal of Probate Court-Umpqua County-with index], 1859-1863 (1 volume);
Probate Book [Journal-includes insane commitments-with index], vol. 1.5, 1859-1873 (1 volume);
Probate Books [Journal-title varies], 1853-1966 (51 reels of microfilm);
Probate Books [Probate Ledger-Register and Docket], no. 497-10428, 1904-1973 (8 reels of microfilm);
Probate Index [Circuit Court Probate Index], vol. 1-2, 1859-1980 (2 reels of microfilm);
Probate Index [indexes vol. 1-16 of probate journal], vol. 1, 1853-ca.1916 (1 volume);
Probate Index [Probate Court Index], 1961-1988 (1 reel of microfilm);
Probate Journal, vol. 15-39, 1912-1954 (25 volumes);
Probate [Journal], vol. 40-82, 1954-1973 (46 reels of microfilm);
Probate Journal [with index], vol. 1, 1853-1859 (1 volume);
Probate Order Book, vol. 2, 2.5, 3-7, 1873-1893 (7 volumes);
Probate Records [title varies], vol. 8-14, 1893-1912 (7 volumes).

Records at the Douglas County Justice Building, 3rd Floor Trial Court Records Room:
[Probate Ledger-Register and Docket], no. 497-9093, 1904-1968 (7 reels of microfilm);
Probate Misc. [Circuit Court Probate Index], vol. 1-2, 1859-1961 (2 reels of microfilm);
Probate Misc. [Probate Journal-with index], vol. 1, 1853-1873 (1 reel of microfilm);
Probate Misc. [Probate Ledger-Register and Docket], no. 9094-10428, 1968-1973 (1 reel of microfilm);
Probate Misc. [Probate Order Book-Journal], vol. 2-12, 1873-1905 (5 reels of microfilm);
Probate Misc. [Probate Record Book-Journal-title varies], vol. 13-79, 1905-1972 (60 reels of microfilm).

 

Road and Bridge Records

1850-[ongoing]

Series documents the development, construction, maintenance, and improvement of county roads and bridges. Records include bonds, general road and highway maps, petitions to have roads constructed or altered, notices, complaints, vacation records, and correspondence. Information includes road numbers and names and descriptions of the activity occurring on the road. Information concerning county roads may be available on the Integrated Road Information System (IRIS) at the county road office. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

Since 1980 road easements, rights-of-way, and vacations have been filed in the Commissioners Journal Proceedings (County Commissioners Administrative Journals). An updated computer database providing access to these records is maintained by the Public Works Department, Engineering Office. The Survey Access & Retrieval System maintained by the Surveyor's Office includes assessor maps, city street maps, condominium plats, dedicated street maps, land partition plats, railroad right-of-way maps, subdivision plats, survey plats, county road maps, corner survey plats, GLO/BLM plats and notes, and Donation Land Claim notes dating from ca.1853 to the present.

Records at the Douglas County Courthouse, Clerk's Archives:
Index to Roads [Dockets], 1890-1980 (1 volume);
Index to Roads, vol. 1, 1872-n.d. (1 volume);
Lower Umpqua Roads [includes road and bridge plans and specifications and road improvement district records], 1925-1931 (1 cu.ft.);
Market Roads [Case Files], ca.1918-ca.1920 (2 cu.ft.);
[Miscellaneous Maps and Plans-includes courthouse, courthouse additions, Douglas County Home, bridges, Umpqua River], ca.1920-ca.1997 (ca.200 maps and drawings);
Misc. Road Petitions, ca.1891-ca.1916 (.75 cu.ft.);
Old Road Records [includes maps, survey notes, petitions, viewers' reports], 1858-1891 (2.50 cu.ft.);
Pacific Hwy Road Districts Contracts [Highway-includes road district minutes], 1917-1928 (2.50 cu.ft);
Road Contracts, 1964-1979 (2 cu.ft.);
Road Dockets [includes maps, reports, vacations, agreements, resolutions, orders], no. 500-1106, 1923-1980 (15 cu.ft.);
Road Petitions Dismissed, 1893-1920 (1.20 cu.ft.);
Road Petitions [Dockets], no. 1-499.5, ca.1890-ca.1924 (5 cu.ft.);
Road Record, vol. 2-11, 1872-1957 (10 volumes);
Roads & Maps [Designation of Roads], 1979 (3 reels of microfilm);
[RR1-Road Record-includes survey notes, maps, viewers' reports, petitions], 1854-1870 (1 volume).

Records at the Douglas County Courthouse, Clerk's Elections Office:
[General Highway Map Douglas County Oregon], 1967 (1 volume).

Records at the Douglas County Courthouse, Public Works Engineering Office:
[Road Right-of-Way Records-includes county and private roads], ca.1850-present (32 cu.ft.);
Roads [Case Files-includes survey copies, resolutions, orders, correspondence, and related records], 1960-present (18 cu.ft.);
Roads Prior to 1960 [Case Files-includes survey copies, resolutions, orders, correspondence, and related records], ca.1925-1959 (13 cu.ft.).

Records at the Douglas County Courthouse, Surveyor's Office:
[General Highway Map Douglas County Oregon], 1958 (1 volume); 1967 (1 volume);
Misc. Maps [Miscellaneous-includes roads, highways, vicinity, quadrangle], ca.1910-ca.1979 (ca.75 maps);
Old OSHD Hardcopies [Oregon State Highway Department-includes road survey maps], ca.1936-ca.1966 (ca.80 maps);
OSHD [Oregon State Highway Department Maps-also includes miscellaneous county and vicinity maps], ca.1966-1980 (ca.100 maps).

Records at the Douglas County Justice Building, Planning Department Long Range Planning and Mapping Section Office:
[Miscellaneous Flat Maps, Plans, and Aerial Photographs-includes quadrangle, wetlands, tsunami, forest cover, coastal, highway, etc.], ca.1960-present (ca.250 maps and photographs);
[Miscellaneous Rolled Maps, Plans, and Aerial Photographs-includes floodplain, wildlife habitat, soil, contour, vicinity, roads, bikeways, etc.], ca.1960-present (ca.200 maps and photographs).

Records at the Douglas County Courthouse, Land Department Office:
[General Highway Maps of Douglas County], 1958 (1 volume).

Records at the Douglas County Education Service District Office, Vault:
District Boundary Board School and Roads, 1913-1926 (1 volume).

 

Road Maps and Survey Notes

1853-[ongoing]

Series documents the surveying and mapping of county roads. Records include road surveyor notes, alignment, profile, and other survey maps, and road registers. Information includes legal descriptions of the roads; road names and numbers; plans and profiles; township, range, and section numbers; dates of activity; and scales. General road maps may be found in the series titled Road and Bridge Records.

The Survey Access & Retrieval System maintained by the Surveyor's Office includes assessor maps, city street maps, condominium plats, dedicated street maps, land partition plats, railroad right-of-way maps, subdivision plats, survey plats, county road maps, corner survey plats, GLO/BLM plats and notes, and Donation Land Claim notes dating from ca.1853 to the present.

Records at the Douglas County Courthouse, Clerk's Archives:
Lower Umpqua Roads [includes road and bridge plans and specifications and road improvement district records], 1925-1931 (1 cu.ft.);
Old Road Records [includes maps, survey notes, petitions, viewers' reports], 1858-1891 (2.50 cu.ft.);
Records of Road Surveys, vol. A, 1860-1863 (1 volume);
Road Dockets [includes maps, reports, vacations, agreements, resolutions, orders], no. 500-1106, 1923-1980 (15 cu.ft.);
Road Plat Book [with index], vol. 1-2, 1916-1950 (2 volumes);
Roads & Maps [Market Roads], 1922-1943 (2 reels of microfilm);
Roads & Maps [Road Plat], vol. 1-2, 1916-1950 (4 reels of microfilm);
Roads & Maps [Road Record-Records of Douglas County Road Surveys-with index], 1864-1975 (17 reels of microfilm);
Roads & Maps [Road Record-Records of Umpqua County Road Surveys], 1860-1863 (1 reel of microfilm);
[RR1-Road Record-includes survey notes, maps, viewers' reports, petitions], 1854-1870 (1 volume);
State Highway Blueprints for Lower Umpqua Highway, ca.1927-ca.1932 (ca.25 maps).

Records at the Douglas County Courthouse, Clerk's Recording Office:
Road Records [Records of Douglas County Road Surveys-with index], 1864-1975 (17 reels of microfilm);
Road Records [Records of Umpqua County Road Surveys], 1860-1863 (1 reel of microfilm).

Records at the Douglas County Courthouse, Surveyor's Office:
County Road Index 1950 to Present [visually indexes survey maps], 1950-present (1 binder);
County Roads Index Prior to 1950 [visually indexes survey maps], ca.1912-ca.1949 (1 binder);
[County Road Surveys 1950-Present-Maps], ca.1950-present (ca.2000 maps);
County Road Surveys Prior to 1950 [Maps], ca.1912-ca.1949 (ca.600 maps);
Old OSHD Hardcopies [Oregon State Highway Department-includes road survey maps], ca.1936-ca.1966 (ca.80 maps);
State Hwys. [Highway Survey Maps], ca.1920-present (ca.190 maps);
TR [Survey Index Cards-includes entries for filed surveys, corner surveys, subdivisions, partitions, and road surveys-by township and range], ca.1860-present (5 cu.ft.).

Records at the Douglas County Courthouse, Public Works Engineering Office:
[County Road Plat Books], ca.1855-ca.1921 (2 volumes);
Plat Index County Roads, ca.1853-ca.1925 (1 volume);
[Road and Bridge Survey Notes], 1975-present (15 cu.ft.);
Roads [Case Files-includes survey copies, resolutions, orders, correspondence, and related records], 1960-present (18 cu.ft.);
Roads Prior to 1960 [Case Files-includes survey copies, resolutions, orders, correspondence, and related records], ca.1925-1959 (13 cu.ft.).

Records at the Douglas County Courthouse, Public Works Engineering Office Basement Storage Room:
[Road and Bridge Survey Notes], ca.1920-1974 (22 cu.ft.).

Records at the Douglas County Courthouse, Assessor's Office Cartography Room:
Co.Rd. [County Road Survey Maps], ca.1900-ca.1978 (ca.500 maps);
County Roads [Survey Maps], ca.1968-ca.1985 (ca.75 maps);
Road Deeded to Public [Survey Maps], ca.1961-ca.1975 (ca.75 maps);
State Hwys. [Highway Maps], ca.1922-ca.1978 (ca.200 maps).

Records at the Douglas County Justice Building, Planning Department Long Range Planning and Mapping Section Office:
State Highway Profiles [Survey Roll Maps], ca.1955-ca.1968 (10 maps).

 

School District Records

1854-1967

Series reports the general and financial statistics of each school district located in the county. Information includes school district number and clerk's name; number of individuals within the district between ages four and twenty; number of teachers employed; number of school houses (owned by the district); number of legal voters; number of libraries and books within each; number of private schools; cash on hand at last report; district tax received from county; state schools funds received; general value of school grounds and furnishings; property values; enrollment; number of students enrolled from outlying districts; school census; and board minutes. Series may also contain school attendance and grade reports and data on students and parents. Records may be titled School District Clerk Annual Report, District Clerk's Book of Records, District Clerk Record Book, or Oregon School Register and Record Book, which is the most comprehensive record of school district activities. School district records have been inventoried through 1965. Access to student records may be restricted by state or federal law.

The Douglas Education Service District (ESD) maintains microfilm that includes student cumulative cards, school board minutes, census reports, and related school records dating back to the late-1800s. Contact the ESD for more information.

Records at the Douglas County Courthouse, Clerk's Archives:
Budgets County Court [includes Douglas County, cities, and school districts], 1918-1923 (1 cu.ft.);
Special Levies [includes school budgets and notices], 1931-1932 (.35 cu.ft.).

Records at the Douglas County Education Service District Office, Vault:
[Clerk's Annual Census Reports], 1907-1951 (39 binders);
Clerk's Annual Reports [District], 1912-1917 (1 volume);
Clerks Teachers [Record of Clerk's Annual Reports], 1921-1929 (1 volume);
District Clerks' Annual Reports, 1902-1911 (1 volume);
Miscellaneous Records [includes school census records], 1917-1921 (2 binders);
Non-High School District Record [District Clerk's Record Book], 1943-1960 (1 volume);
Oregon School Register and Record Book [District No. 33-Edenbower], 1900-1901 (1 volume); 1902-1904 (1 volume); 1904-1904 (1 volume); 1909-1912 (1 volume); 1912-1917 (1 volume); 1917-1922 (1 volume); 1922-1926 (1 volume);
Oregon School Register and Record Book [District No. 45-Umpqua], 1901-1905 (1 volume); 1905-1912 (1 volume);
Oregon School Register and Record Book [District No. 60-Cole], 1902-1905 (1 volume); 1912-1920 (1 volume); 1920-1929 (1 volume);
Oregon School Register and Record Book [District No. 80-Driver Valley], 1927-1929 (1 volume);
Oregon School Register and Record Book [District No. 124-Fall Creek], 1914-1918 (1 volume);
Oregon School Register and Record Book [District No. 137-Winchester Bay], 1916-1924 (1 volume); 1925-1931 (1 volume); 1931-1934 (1 volume); 1933-1934 (1 volume); 1934-1939 (2 volumes);
School Census [Record-includes various districts], 1952-1956 (5 volumes); 1958 (1 volume); 1960 (1 volume); 1962 (1 volume); 1964 (1 volume);
School Directory Douglas County [title varies], 1925-1965 (ca.41 volumes);
School Superintendent's Record of Annual Reports [School District-includes various districts], 1930-1967 (1 volume);
Superintendent's Record of Annual Reports [School District-includes various districts], 1917-1921 (1 volume);
Teacher's Report [Abstracts-includes various districts], 1886-1892 (1 volume);
West Roseburg Census [School], 1910 (1 volume).

Records at the Douglas County Museum of History and Natural History, Research Library:
District Clerk's Record Book [District No. 3-Shoestring], 1942-1950 (1 volume);
District Clerk's Record Book [District No. 6-South Deer Creek], 1927-1929 (1 volume); 1929-1938 (1 volume);
[District Clerk's Record Book-District No. 94-Winchester], 1938-1947 (1 volume);
[Miscellaneous School Records-District No. 3 Shoestring and District 30 Scotts Valley-includes teacher contracts, census, and related loose records], 1930-1946 (.05 cu.ft.);
Douglas County School District 84 Records [Tyee], 1888-1921 (.25 cu.ft., 7 volumes);
Oregon School Record Book for District 128 [Fernvale], ca.1903-1907 (1 volume);
Oregon School Register and Record Book [District No. 2-Wilbur], 1907-1911 (1 volume); 1939-1945 (.20 cu.ft.); 1945-1951 (1 volume); 1947-1950 (1 volume); 1951-1952 (1 volume);
Oregon School Register and Record Book [District No. 2-Wilbur-Grade 5-8], 1933-1939 (1 volume);
Oregon School Register and Record Book [District No. 2-Wilbur-Grade 8 and High School], 1914-1917 (1 volume);
Oregon School Register and Record Book [District No. 3-Shoestring], 1941-1942 (1 volume); 1945-1946 (1 volume);
Oregon School Register and Record Book [District No. 17], 1902-1907 (1 volume); 1919-1925 (1 volume);
Oregon School Register and Record Book [District No. 94-Winchester], 1931-1938 (1 volume); 1939-1947 (1 volume); 1947-1950 (1 volume); 1949-1950 (1 volume); 1950-1952 (1 volume); 1951-1952 (2 volumes);
Oregon School Register and Record Book [District No. U5-Wilbur High School], 1926-1933 (1 volume); 1933-1934 (1 volume); 1938-1940 (1 volume);
Oregon School Register and Record Book for School District 6, 1913-1916 (1 volume);
Oregon Teacher's Monthly Report [District No. 4], 1953-1954 (.05 cu.ft.);
School District 7 Records [Tenmile], 1854-1884 (1 volume);
School District 14 Records, ca.1917-1925 (1 volume);
School District 23 Records [Calapooia-formerly Umpqua County School District No. 2], 1854-1888, 1890-1891, 1916-1930 (6 volumes);
School District 26 Records [English Settlement-formerly Umpqua County School District No. 5], 1860-1888 (1 volume);
School District 36 Records [Elkton], 1920-1927 (1 volume);
School District 36 Records [Scottsburg], 1920-1927 (1 volume);
School District 50 Records [Cleveland-includes school registers and meeting minutes], 1904-1939 (.50 cu.ft.);
School District 66 Records [Haines], 1892-1899 (2 volumes);
School District 82 Records [Yoncalla], ca.1920-ca.1940 (1 volume);
School District 83 Records [Otter Slough], 1900-1905, 1912-1919 (.75 cu.ft.);
Sulphur Springs School District Records, 1905-1911 (.05 cu.ft.);
[Umpqua Academy School Register], 1859-1876 (1 volume).

 

Superintendent of Schools Records

1855-1991

Series documents the official and financial affairs of the superintendent of schools concerning teachers, students, and schools located in the county. Records include annual statements on the condition of common (public) schools in the county, school district boundary records, school district accounts, and book purchases. Information includes financial information, school curricula, boundary descriptions, and enrollment and attendance data. Superintendent of schools records have been inventoried through 1965.

The Douglas Education Service District (ESD) maintains microfilm that includes district boundary board minutes, teacher certificates, eighth grade examination records, and related documents dating back to the late-1800s. Contact the ESD for more information.

Records at the Oregon State Archives:
School District Boundary Plat Book, 1862-1888 (1 reel of microfilm);
School Superintendent Records [Record Books], vol. 1-3, 1855-1871, 1881-1887 (1 reel of microfilm);
School Superintendent Records [Teacher's Institute Record Book], 1882-1904 (1 reel of microfilm).

Records at the Douglas County Education Service District Office, Vault:
8th Grade Exams [Record], 1903-1908 (1 volume);
Boundary Board Minutes [District], 1880-1895 (1 volume); 1890-1926 (1 volume); 1924-1941 (1 volume);
Boundary Descriptions [and Plats], 1862-ca.1890 (1 volume);
Dist. Boundary Descriptions [District-Record], ca.1913-ca.1991 (1 volume);
District Boundary Board School and Roads, 1913-1926 (1 volume);
Metsker's Atlas of Douglas County Oregon [modified to show school district boundaries], ca.1941-n.d. (3 volumes);
Record Book of the District Boundary Board [includes descriptions], ca.1941-ca.1990 (1 volume);
Record of School Districts [Plats and Boundary Descriptions], 1862-1900 (1 volume);
Record of Superintendent of Common Schools of Douglas County [no cover], 1862-1871 (1 volume);
Register of Teachers' Contracts, 1912-1921 (1 volume);
Register Teachers' Certificates, 1921-1926 (1 volume); 1927-1946 (1 volume);
School Boundaries [Superintendent's Record], 1854-1862 (1 volume);
Teacher Institute [Record], 1882-1904 (1 volume); 1906-1909 (1 volume);
Teacher Record [Teachers Employed], 1900-1912 (1 volume).

 

Surveyor Field Notes and Plats

1850-[ongoing]

Series documents surveys of county land by the county or licensed professional surveyors. Records include log books, field notes, and plats. An index may also be included. Information includes survey dates; who the survey was for; donation land claims; township, range, section, and survey numbers; a history of previous surveys made for the area; descriptions of land, vegetation, and soil; landmarks; metes and bounds of tracts surveyed; and surveyor's names. Plats also include corner restoration marks, scales, dates created and filed, and donation land claim owners.

The Survey Access & Retrieval System maintained by the Surveyor's Office includes assessor maps, city street maps, condominium plats, dedicated street maps, land partition plats, railroad right-of-way maps, subdivision plats, survey plats, county road maps, corner survey plats, GLO/BLM plats and notes, and Donation Land Claim notes dating from ca.1853 to the present.

Records at the Douglas County Courthouse, Surveyor's Office:
[Assessor's Maps-modified to act as visual indexes to surveys], ca.1865-present (32 volumes);
[B.L.M. Field Notes and Plats-Bureau of Land Management], 1857-1998 (5 binders of microfiche);
BLM/GLO Plats East Ranges [Bureau of Land Management/General Land Office Survey Record], ca.1899-present (1 volume);
County Surveyor Field Notes [Bureau of Land Management], vol. 1-56, 1857-present (56 volumes);
County Surveyor Record Field Notes Donation Land Claims [title varies], 1853-1889 (2 volumes);
County Surveyor's Record, [Original Record], vol. 2, 1916-n.d. (1 volume);
County Surveyor's Record, vol. 00, 1-5, 1868-1968 (6 volumes);
Field Books [County Surveyor], ca.1880-ca.1940 (ca.115 volumes);
[Filed Surveys-Case Files-includes plats and supporting documentation], 1916-present (ca.100 cu.ft.);
[Filed Surveys up to Drawer 161-some include field notes], 1921-present (ca.12000 plats);
Geodetic Control [Record-with geodetic control index map], 1927-present (12 binders);
[GLO/BLM Survey Plats-General Land Office/Bureau of Land Management], ca.1853-present (15 volumes);
Index Govt Field Notes [Government-serves as visual index], ca.1853-n.d. (1 binder);
Old Linen Ownership Maps [includes Oregon & California Railroad Lands, Homesteads, and Donation Land Claims], n.d. (1 volume);
Mineral Survey Info. [Information-Bureau of Land Management-with index], n.d.-1998 (1 binder of microfiche);
Roll Maps Series [Filed Surveys-large scale], 1955-present (250 maps);
TR [Survey Index Cards-includes entries for filed surveys, corner surveys, subdivisions, partitions, and road surveys-by township and range], ca.1860-present (5 cu.ft.);
Wilford Haines Books [Drain Area Survey Filed Books-donated], ca.1954-ca.1990 (2.50 cu.ft.).

Records at the Douglas County Courthouse, Clerk's Archives:
Roads & Maps [Surveyors Maps-includes corner renewals and boundary line adjustments], 1990-1992 (1 reel of microfilm);
Surveyor's Field Bks [Books], ca.1897-ca.1992 (7 reels of microfilm);
[Surveyor's Office Permanent Records-includes filed surveys and corner survey records], 2001-2004 (7 reels of microfilm);
Survey Records, vol. 3, 1920-1928 (1 volume).

Records at the Douglas County Courthouse, Assessor's Office Cartography Room:
[Surveyor's Field Notes], n.d. (3 reels of microfilm);
[Surveyor's Filed Surveys-Copies], ca.1921-2005 (ca.54 cu.ft.).

Records at the Douglas County Courthouse, Assessor's Basement Vault:
[Surveyor's Record-Copies], 1868-1968 (7 binders).

Records at a Related Web Site:
Online Land Records [includes various federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management).

 

Tax Lot Cards

1949-2003

Tax lot cards, which contain official descriptions of real property, are used to track land ownership and lot size and also may serve as a deed reference. Records include tax lot number; the location of the land in reference to township, range, and section; and a description and record of changes to the property, acreage, and land owner.

Records at the Douglas County Courthouse, Assessor's Basement Vault:
[Tax Lot Books-Official Records of Descriptions of Real Properties], 1980-2003 (134 binders);
[Tax Lot Cards], ca.1949-1985 (138 reels of microfilm).

Records at the Douglas County Courthouse, Assessor's Office Cartography Room:
[Deed Record-modified with tax lot notations], vol. 425-959, 1984-2004 (534 binders).

 

Water Rights Records

1901-1979

Series documents the authorization by the state and local governments for the use of public waters. Series includes water rights, licenses, and certificates of water rights issued by the state and filed with the county. Records may include alphabetical indexes to the certificates, transcripts, statements, evidence, and other records specifically related to water rights cases heard by circuit and appellate courts. Information includes names of individuals proving water rights; locations of water rights including the township, range, and section number; descriptions of land under such rights; and limitations of appropriations of rights and use of rights (i.e., length of time, usage). Original water rights certificates are filed with the Oregon Water Resources Department.

Since 1965 water rights have been recorded in the clerk's Book of Records (Clerk and Recorder Official Filings).

Records at the Douglas County Courthouse, Clerk's Archives:
[Appropriation of Water-with index], 1904-1914 (2 reels of microfilm);
Appropriation of Water [with index], vol. 1, 1904-1914 (1 volume);
Certificate of Water Rights [serves as index], vol. 2, 1970-1979 (1 volume);
Certificate of Water Rights [with index], vol. 1, 1914-1957 (1 volume);
Land Patents [also includes water rights], 1901-1908 (1 reel of microfilm);
Record Improvement of Streams [Water Rights], 1901-1903 (1 volume);
Record Location of Irrigation Ditches [with index], 1901-1904 (1 volume);
[Water Rights-Certificates-with index], vol. 1-2, 1914-1964 (2 reels of microfilm);
Water Rights Maps & Approp [Appropriations-case files], 1906-1908 (.10 cu.ft.).

Records at the Douglas County Courthouse, Surveyor's Office:
Water Rights Index [Partial], ca.1920-ca.1964 (1 binder).

 

Zoning Records

1945-[ongoing]

Series documents the development and implementation of codes and policies relating to the zoning of county lands and to illustrate and locate the various zoned areas within the county. Records include uniform zone codes and ordinances depicting various zoned lands in the county. Information in codes and ordinances includes definition, code/ordinance numbers, purposes, uses, conditions for use, and changes made to codes/ordinances. Maps include area and/or zone descriptions, dates created, scales, and commissioners' signatures. Areas are typically zoned for residential, industrial, commercial, flood plain, agricultural, timber, public and government, and mineral extraction uses.

Zoning actions from the 1980s to the present are included in the Commissioners Proceedings. See the County Commissioners Administrative Journals records series. Land Use Action Case Files that include zoning, subdivision, and partition information from 1997 to 2004 are imaged on a DocuWare document management system maintained by the Planning Department.

Records at the Douglas County Justice Building, Planning Department Office:
[Land Use Action Case Files-includes subdivision, partition, and zoning information], 2005-present (80 cu.ft.);
LUDO [Land Use and Development Ordinances-includes subdivision, partition, and zoning information], 1960-present (7 cu.ft.);
Old Zoning Files [Zoned Area Maps and Records], ca.1970-ca.1981 (404 sheets of microfilm jackets);
PD Files [Planning Department Land Use Action Case Files-includes subdivision, partition, and zoning information], 1981-1996 (20 inches of microfilm jackets).

Records at the Douglas County Justice Building, Planning Department Office, Counter Area:
Overlay Zones General Overlay Atlas, ca.1980-1982 (1 volume);
Wetlands [Overlay Atlas], ca.1980-1982 (1 volume);
[Zoning Maps-copies], n.d.-present (33 binders);
Zoning Maps Prior to 1981 [List], ca.1969-1980 (2 volumes of computer printouts).

Records at the Douglas County Justice Building, Planning Department Long Range Planning and Mapping Section Office:
Bird Habitat Overlay [Atlas], ca.1980-1982 (1 volume);
[Land Use Ownership Research and Reference Atlases-includes comprehensive plan and zoning information], ca.1945-ca.1980 (35 binders);
Zoning Atlas, 1981-present (2 binders);
Zoning Correction Files [includes replaced zoning maps], 1981-present (2.50 cu.ft.).

Records at the Douglas County Courthouse, Assessor's Office Cartography Room:
Zoning Maps. n.d. (4 volumes).

Records at the Douglas County Web Site:
Douglas County Zoning Maps, ca.1999-present (Internet);
Land Use and Development Ordinances [includes subdivision, partition, and zoning information], 1960-present (Internet);
Property Zoning and Overlay Information [Online Database-searchable], n.d.-present (Internet).


Inventory by Gary Halvorson, Senior Archivist
Last Update: October 25, 2010

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