Oregon Historical County Records Guide

Polk County Records Inventory

Clerk and Recorder Official Filings


Series documents the filing of transactions, authorized by statute, with the clerk or recorder of the county for the purpose of making the transaction a matter of public record. Information includes dates filed, type and description of transactions, filing numbers, names of parties involved, amounts charged or assessed, and clerk or recorder's signatures. Series may also include alphabetical indexes that contain volume and page numbers where recorded and names of individual filing transactions. Transactions include records that were previously maintained separately, such as mortgages; deeds; military service records; federal, mechanic's, and road improvement liens; mining claims; satisfactions; judgment assignments; notarial commissions; medical and ministerial licenses; oaths; and affidavits of publication. This series is commonly referred to as the Book of Records.

The Book of Records dating from 1985 to the present is available on computer in the county clerk's office. Images of deeds from the Book of Records are also available on computer in the clerk's office from 1970 to 1984. Polk County also offers the searchable Book of Records remotely by subscription.

Records at the Polk County Courthouse, County Clerk's Office:
[Book of Records], 1970-1999 (391 reels of microfilm);
BOR Direct & Indirect Indexes [Book of Records], 1988-1991 (1 reel of microfilm).

Records at the Polk County Courthouse, County Clerk's Office, Microfilm Closet:
[Book of Records], 2000-present (480 reels of microfilm).

Records at the Polk County Courthouse, Assessor's Office:
BOR [Book of Records-with assessor's office notations-many in combined volumes], 1970-2005 (274 volumes).

Records at the Polk County Public Works Department Building, Surveyor's Office:
Information Index Commissioners Journals, Miscellaneous Recordings [indexes Book of Records], 1970-ca.1973 (1 volume).

Records at the Polk County Web Site:
Historical Index of Land Deeds [Deed and Book of Records Direct and Indirect Indexes], 1854-1985 (Internet).


County guide home | Inventories home

State Archives • 800 Summer St. NE • Salem, OR 97310

Phone: 503-373-0701 • Fax: 503-378-4118 • reference.archives@state.or.us