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Oregon Historical County Records Guide

Polk County Records Inventory

County Commissioners Administrative Journals

1850-[ongoing]

Series documents all administrative actions of the board of county commissioners and the county court. In most counties, the board of county commissioners has assumed the administrative duties and responsibilities of the county court. Administrative actions include levying taxes; budgeting; approving appropriations; appointing county officials; approving officials bonds and annual reports; receiving petitions and remonstrances concerning county roads; defining and establishing county roads; calling bond elections for the construction of county buildings; compiling jury lists and conducting hearings; approving salaries and expenses of county officials; confirming elections; and issuing licenses for such things as liquor, ferries, warehouses, and groceries. The series may be referred to as the County Court Administrative Journal, Commissioner's Minutes, County Court Docket, or Board of Commissioners Meeting Records.

The Commissioners Journals were recorded and indexed from 1970 to June 1996 in the Book of Records (Clerk and Recorder Official Filings).

Records at the Oregon State Archives:
County Court Administrative Journals [Minutes], vol. 1-4, 1900-1951 (4 volumes).

Records at the Polk County Courthouse, County Clerk's Office:
Commissioners Journal [Index to Commissioners Journals Filed in BOR-Book of Records], vol. 28-29, 1970-1995 (2 volumes);
[Comm. Journal-Commissioners], vol. 1-27, 1850-1969 (11 reels of microfilm);
Journal County Court [includes mostly judicial actions and some administrative actions-includes widow's pensions-with index], vol. 6, 1932-1954 (1 volume);
[Polk County Comm. Jr. Minutes-Commissioners Journal], 1925-1951 (1 reel of microfilm).

Records at the Polk County Courthouse, County Commissioners' Office:
Agenda Packets [Board of Commissioners-includes minutes, reports, agreements, orders, ordinances, resolutions, and related documents], 1992-present (86 binders);
BOC Minutes [Board of Commissioners Meeting Minutes-title varies], 1996-present (13 binders).

Records at the Polk County Public Works Department Building, Surveyor's Office:
Commissioners Journal [with index], vol. 16-19, 1954-1962 (4 volumes); vol. 23-27, 1965-1969 (5 volumes);
Index to the Commissioner's Journals [indexes road related matters], 1850-1977 (1 binder);
Index to Commissioners Minutes, vol. 1, 1852-1892 (1 volume);
Information Index Commissioners Journals, Miscellaneous Recordings [indexes Book of Records], 1970-ca.1973 (1 volume).

Records at the Polk County Public Works Department Building, Surveyor's Records Storage Room 4:
Commissioners Journal [with index], vol. 15, 1951-1954 (1 volume); vol. 20-22, 1962-1965 (3 volumes).

Records at the Polk County Public Works Department Complex, Building 12, South Loft:
BOC Minutes [Board of Commissioners], 1986-1991 (3 binders);
Commissioners Journal Warehouseman's Bonds [with index], vol. 9A, 1903-1917 (1 volume).

Records at the Polk County Historical Society Museum, Archives:
Comm. Journals [Commissioners], vol. 1, ca.1850-ca.1859 (1 volume);
Commissioner's Journal [title varies-with index], vol. 2-14, 1858-1951 (13 volumes);
County Court Journal [includes adoption, widow's pension, judicial, and administrative actions-with index], vol. 5, 1904-1932 (1 volume).

Records at the Polk County Web Site:
Meetings [includes PDFs of meeting minutes and agendas for the board of commissioners, fair board, planning commission, local alcohol and drug planning committee, commission on children and families, and related bodies], 2010-present (Internet);
Board of Commissioners Journal [includes TIFF images and PDFs of minutes, orders, ordinances, resolutions, and some county budgets-searchable], 1984-2011 (Internet).

Oregon Secretary of State • 136 State Capitol • Salem, OR 97310-0722

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