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Oregon Historical County Records Guide

Polk County Records Inventory

Probate Case Files

1847-[ongoing]

Series documents actions taken on probate cases brought before the county, district, or circuit court for settlement. Records include wills, receipts, claims, vouchers, petitions to sell, notices of annual accounting, final estate accounting reports, appraiser's affidavits, bills of sale, inventories, fee bills, appraisals, administrator and appointment certificates, and appraiser oaths. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. Portions of these records may be restricted.

Polk County joined the Oregon Judicial Information Network (OJIN) in 1986.

Records at the Oregon State Archives:
Probate Case File Index, no. 1-1978, 1847-1921 (2 volumes);
Probate Case Files, 1847-1921 (37.50 cu.ft.);
Search for 1847-1921 Polk County probate case files in Oregon Historical Records Index.

Records at the Polk County Courthouse, Circuit Court Records Office:
[Probate Case Files-Closed], 2011-present (ca.10 cu.ft.);
[Probate Case Files], no. 1992-5339, 1921-1971 (32 inches of microfilm jackets);
[Probate Case Files-Open or Active], 1989-2010 (20 cu.ft.);
SE [Small Estate Case Files], no. SE1023-SE1721, 2003-2012 (5 cu.ft.);
[Small Estate Case Files], no. SE157-SE180, 1985 (.25 inch microfilm jackets).

Records at the Polk County Courthouse, Assessor's Office:
Probate [Real Property Description Abstracts-from probate case records], 1969-1994 (3 volumes);
Small Estate [Real Property Description Abstracts-from small estate case records], 1978-1999 (1 volume).

Records at the Polk County Public Works Department Complex, Building 12, Circuit Court Records Storage Cage:
Polk County Probate [Case Files], no. 4152-4770, 1954-1962 (10 reels of microfilm);
Probate [Case Files], no. P85.4001-P10.4052, 1985-2010 (68 cu.ft.);
[Probate Case Files], no. 5340-6879, 1971-1984 (23 cu.ft.);
SE [Small Estate Case Files], no. SE1-SE1022, 1973-2002 (8 cu.ft.).

Records at the Polk County Historical Society Museum, Archives:
Probate Case File Index, 1853-1921 (1 binder).

Oregon Secretary of State • 136 State Capitol • Salem, OR 97310-0722
Phone: (503) 986-1523 • Fax: (503) 986-1616 • oregon.sos@state.or.us

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