Oregon Historical County Records Guide

Polk County Records Inventory

Probate Registers


Series records the actions taken by the county's probate court. Information includes case numbers, estate or deceased's name, administrator's or executor's name, dates and types of papers filed, and memoranda and court orders listed by dates of appointment of administrator or executor. Series may also be referred to as probate journals, dockets, or records of actions. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. In 1986 circuit courts with probate jurisdiction began recording basic case information on the Oregon Judicial Information Network (OJIN). This network functionally replaced probate dockets and journals previously maintained by the courts. The transition to full use of OJIN by all circuit courts in Oregon took approximately two years. Contact the trial court administrator for access to OJIN. Portions of these records may be restricted.

Polk County joined OJIN in 1986.

Records at the Oregon State Archives:
Probate Court Case Docket, 1939-1946 (1 volume);
[Probate Court Journal, Minutes and Fee Book-with index], 1850-1869 (2 reels of microfilm);
Probate Journal, 1853-1878 (1 volume);
Probate Minutes Index, 1853-1869 (1 volume);
Probate Minutes [with index], 1853-1903 (7 volumes);
Probate Register [with index], vol. 2-9, 1921-1984 (8 volumes).

Records at the Polk County Courthouse, Circuit Court Records Office:
[Probate Court Register], vol. 2-6, 1921-1962 (.50 cu.ft.); 1985-1986 (2 inches of microfilm jackets);
Probate Records [Docket], vol. 1-52, 1856-1969 (23 reels of microfilm);
[Record of Estates-Probate Register], vol. 7-9, 1962-1984 (.40 inch of microfilm jackets).

Records at the Polk County Public Works Department Building, Surveyor's Office:
County Court Civil Journal [Judicial-includes some probate matters], vol. 2, 1860-1866 (1 volume).

Records at the Polk County Public Works Department Complex, Building 12, South Loft:
Probate Register of Cases, vol. 15, 1946-1951 (1 volume).

Records at the Polk County Public Works Department Complex, Building 12, Circuit Court Storage Cage:
[Probate Records-Register], vol. 2-52, 1870-1969 (21 reels of microfilm).

Records at the Polk County Historical Society Museum, Archives:
Early Probate Journals [County Court Journal-includes probate and judicial matters], vol. 1, 1848-1859 (1 volume);
Probate Journal [with index], vol. 40-52, 1961-1969 (13 volumes);
Probate Record [title varies-with index], vol. 6, 1895-1899 (1 volume); vol. 9-39, 1903-1961 (31 volumes).


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State Archives • 800 Summer St. NE • Salem, OR 97310

Phone: 503-373-0701 • Fax: 503-378-4118 • reference.archives@state.or.us