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Oregon Historical County Records Guide

Yamhill County Records Inventory - Scrollable Version

The following information is based on an October 2010 inventory:


Addresses and links to offices and repositories listed in the inventory:
Main Yamhill County Web site: http://www.co.yamhill.or.us/

Assessor's Office: Courthouse, 535 NE 5th St, McMinnville, OR 97128;
Clerk's Office (Stern Building): 414 NE Evans, McMinnville, OR 97128-4607;
Commission on Children and Families Office: 536 NE 5th St, McMinnville, OR 97128;
County Commissioner's Office: 434 NE Evans St, McMinnville, OR 97128;
Health & Human Services Department Office: 627 NE Evans St, McMinnville, OR 97128;
McMinnville School District Administration Building, Records Room: 1500 NE Baker St, McMinnville, OR 97128;
Oregon Historical Society: 1200 SW Park Ave, Portland 97205;
Oregon State Archives: 800 Summer St. NE, Salem, OR 97310;
Planning and Development Department Office: 525 NE 4th St, McMinnville, OR 97128;
Public Works Department Office: 2060 Lafayette Ave, McMinnville, OR 97128;
Stern Building, Clerk's Basement Records Rooms: No public access. Contact the clerk's office;
Surveyor's Office and Storage: 2060 Lafayette Ave, McMinnville, OR 97128;
Trial Court Office and Storage Areas: Courthouse, 535 NE 5th St, McMinnville, OR 97128;
Willamette Education Service District Yamhill Center, Administration Office: 2045 SW Hwy 18, Suite100, McMinnville, OR 97128;
Yamhill County 4th Street (Stanard) Building: No public access. Contact the clerk's office or trial court office;
Yamhill County Courthouse (All offices and storage areas): 535 NE 5th St, McMinnville, OR 97128;
Yamhill County Fairgrounds: 2070 Lafayette Ave, McMinnville, OR 97128;
Yamhill County Jail, Administrative Sergeant's Office: 535 NE 5th St, McMinnville, OR 97128;
Yamhill County Museum: 605 Market St, Lafayette, OR 97127;
Yamhill County Public Health Center, Administration Office: 412 NE Ford St, McMinnville, OR 97128.



Note: Titles listed in this inventory are exactly as they appear on the outside of a volume, box, drawer, or other container. If the title is only in brackets [ ], the record has no external identifying information. Text inside the brackets includes either exact title information from the inside of the volume, box, etc. or a functional title.

 

Aerial Photographs

1948-1992

Series provides visual documentation of changes made to county lands through development and by natural and man-made disasters. The photographs are taken at intervals along a series of flight paths to attain coverage of all or part of a county. They generally include flight path or township, range, and section numbers; show natural and man-made features; and are produced in black and white or color prints to varying scales. An index by quadrant may also be included.

Records at the Yamhill County Public Works Building, Surveyor's Office:
[Aerial Photographs-with index], 1948 (ca.150 photographs); 1963 (ca.300 photographs);
Aerials [Photographs-copies], 1982-1983, 1992 (ca.400 photographs).

Records at the Yamhill County Public Works Building, Surveyor's Upstairs Storage:
Aerials [Photographs], 1982-1983 (ca.500 photographs).

Records at the Yamhill County Planning and Development Department Office:
Air Photos, 1948-1975 (ca.200 photographs); ca.1970 (ca.300 photographs); 1978 (ca.20 photographs);
Air Photos [Greenway], ca.1974 (ca.100 photographs);
Special Districts [actually Willamette Greenway Aerial Photographs], 1974 (ca.50 photographs).

 

Animal Bounty Records

1886-1924

Series documents the payment of county and state bounty money to individuals who presented the scalps and other prescribed body parts of targeted predatory animals. The program was intended to control the threat to livestock. Examples of targeted animals include coyote, cougar, mountain lion, panther, wildcat, bobcat, lynx, and wolf. Records include registers, affidavits, certificates, and statements. Information includes claimant and affiant names; kind of animal; number of scalps; date killed or presented; and number, amount, and date of warrant. The records are also referred to as scalp bounty records.

Records at the Oregon State Archives:
Bounty Affidavits [Animal Scalp], 1886-1902 (.05 cu.ft.);
Bounty Record [Animal Scalp], 1909-1924 (1 volume).

 

Assessment and Tax Rolls

1853-[ongoing]

Series documents the assessment of real and personal property, the determination of tax liability, and the collection of county taxes. Assessment, tax, and delinquent tax records are variously labeled as rolls, lists, or summaries. Records show property owner; description and value of urban and agricultural land, personal property, and livestock; assessments, equalizations, and taxes due; and notations on payment and delinquency in payment of taxes. Beginning with 1900, counties have only been required to retain permanently those assessment and tax rolls for years ending in "0" and "5."

Since 1998 the tax roll has been recorded electronically.

Records at the Oregon State Archives:
Assessment and Tax Roll [Lot Tax Roll], 1920-1931 (1 volume);
Assessment and Tax Roll [title varies], 1871-1900 (143 volumes); 1903 (4 volumes); 1905 (9 volumes); 1910 (4 volumes); 1915 (6 volumes); 1920 (6 volumes); 1925 (6 volumes); 1930 (6 volumes); 1935 (6 volumes); 1938-1939 (6 volumes);
Assessment Roll, 1853 (1 volume); 1859 (1 volume); 1860 (1 volume); 1862 (1 volume); 1863 (1 volume); 1865 (1 volume); 1867-1872 (10 volumes); 1899 (4 volumes); 1903 (2 volumes);
Bicycle Tax Register [with index], vol. 1, 1899-1901 (1 volume);
Delinquent Tax Roll, 1867-1871 (2 volumes); 1875 (1 volume); 1877 (3 volumes);
School District Assessment Roll [District No. 22], 1877 (1 volume);
Tax Collection Register, 1856-1874 (1 volume);
Tax Rolls, 1864-1919 (.25 cu.ft.).

Records at the Yamhill County Courthouse, Assessor's Office:
Assessment Roll Cards [Continuing-includes tax lot information], 1947-1978 (39 reels of microfilm);
Roll Prints [Alphabetical Index to Tax Roll], 1980-1988 (.50 inch of microfiche);
Roll Prints [Tax Roll], 1979-2001 (ca.12 inches of microfiche).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Assessment and Tax Roll, 1939-1942 (12 volumes);
Assessment and Tax Roll, Lands Classified for Reforestation, 1931-1947 (1 volume);
Assessment Roll Tax Roll, 1940-1947 (36 volumes).

Records at the Yamhill County Museum:
[Summary of Assessment and Tax Rolls], 1948-1964 (.15 cu.ft.).

Records at the Oregon Historical Society:
Mss. 1285 [Tax Levy Summary], 1949-1950 (.05 cu.ft.).

 

Assumed Business Names Registers

1913-1964

Series documents the registration of business names with the county clerk or recorder. Information includes assumed business name; description of business; filing date; and business owner, notary public, witness, clerk or recorder, and deputy's name. Series may also include an index arranged alphabetically by business name. Businesses which were registered were typically automotive sales, motorcycle repair, merchandise shops, butchers, and feed stores. Since 1964, assumed business names have been filed with the Secretary of State. Assumed business names have been inventoried through 1964. For more recent records, contact the Secretary of State, Business Registry Section.

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Assumed Name Record [with index], vol. 3, 1936-1945 (1 volume);
Assumed Names [with index], vol. 1, 1913-1922 (1 volume);
Index to Assumed Business Name Record, vol. 1, 1913-1964 (1 volume);
Record of Assumed Names [title varies-with index], vol. 2, 4-6, 1922-1939, 1945-1958 (4 volumes).

 

Attachment Records

1860-1924

Series documents liens placed on real property by the county to satisfy debts. Attachments are ordered by the circuit court and authorize the sheriff to seize or transfer property to satisfy debts such as loans, mortgages, or tax liens. The sheriff will hold the property in trust until the debt is paid or the property is sold. Information includes defendant name, statement of attachment, property description, statement of return when attachment is satisfied, return of execution, dates attachment is issued and returned, court order, and sheriff's signature. Attachment records have been inventoried through 1920.

Records at the Oregon State Archives:
Circuit Court Attachments Record, 1860-1884 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Attachment Record [title varies-with index], vol. 2-5, 1884-1924 (4 volumes).

 

Birth Records

1871-1944

Series documents the recording of births by the county. Records include certificates, affidavits for correction, registers, delayed entry for births and corrected entries. Information includes registration number; child's name, sex, legitimacy, birth date, and birthplace; name, residence, color, age, birthplace, and occupation of father and mother; number of other children born to mother; signature of physician or midwife; filing date; and registrar's signature. Birth records were not required by the state of Oregon until 1903 when the state began to officially register births. Currently these records are filed with the State Registrar, Vital Statistics Section of the Health Division. Birth records have been inventoried through 1920. For information concerning more recent records, contact the State Registrar. Also see Delayed Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096.

Records at the Oregon State Archives:
Birth and Death Index [includes only a few entries from before 1903], 1875-1944 (2 volumes);
Birth and Death Register, 1915-1928 (8 volumes);
Birth Register [includes only a few entries from before 1903], 1871-1915 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office:
[Birth Certificates-with index], 1903-1906, 1908-1925 (2 reels of microfilm).

Records at the Yamhill County Museum:
Certificate of Birth, ca.1919-ca.1939 (2 cu.ft.).

 

Census Records

1850-1990

Series documents the population, property, and agricultural production of the county. Records may include census rolls and abstracts, farm schedules, abstract of assessment and census, enumeration of inhabitants and industrial products, and enumeration of inhabitants and military enrollment. Information includes number of males and females per age category; head of household; name, age, and gender of household members; occupation and relationship of household members to head of household; and description and value of real and personal property. Information may also include nationality, physical description, birthplace, health, and religion of household members and agricultural production statistics.

Records at the Oregon State Archives:
Census Records, 1860 (1 volume); 1870 (1 volume); 1880 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
1990 Census Maps [rolled], 1990 (1 cu.ft.).

Records at a Related Web Site:
Yamhill County Federal Census Transcriptions, 1850, 1860 (US GenWeb Project).

 

Circuit Court Case Files

1854-1983

Series documents cases heard before the circuit courts and the U.S. district courts. U.S. district courts were administered by the federal government during the territorial period and subsequently replaced by the circuit courts upon statehood in 1859. Case files include exhibits, transcripts, indexes, and legal documents such as indictments, subpoenas, fee bills, articles of agreement, bonds, summons, executions, petitions, and injunctions. The case files document civil and criminal actions such as debt, theft, divorce, land claims, arson, murder, rape, assault and battery, and boundary conflicts. Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Oregon State Archives:
Circuit Court Case Files [includes no divorce case files], no. 1-9834, 1854-1930 (92 cu.ft.);
Circuit Court Case Index, 1857-1861 (1 volume);
Circuit Court Exhibits, 1867-1936 (8 volumes); 1880-1937 (.75 cu.ft.);
Circuit Court Trial Transcripts, 1880-1943 (5.50 cu.ft.);
Divorce Case Files [Circuit Court], 1857-1930 (12 cu.ft.);
Index Circuit Court [indexes case files and bench docket], vol. 1, 1857-1894 (1 volume);
Journal and Docket Index [indexes circuit court case files, journal, bench docket, judgment docket, and execution docket], 1857-1888 (1 volume);
Search for 1857-1930 Yamhill County divorces in Oregon Historical Records Index.

Records at the Yamhill County 4th Street (Stanard) Building, Trial Court Records Room:
Direct Index Circuit Court [indexes case files and journals], vol. 2-3, 1894-1979 (2 volumes);
Indirect Index Circuit Court [indexes case files and journals], vol. 2-3, 1894-1979 (2 volumes);
State of Or. Circuit [Court Case Files-title varies], no. 9835-12069, 1931-1938 (22 cu.ft.).

Records at the Yamhill County Courthouse, Trial Court Office File Room 139:
Circuit Court [Case Files], no. 12070-17649, 1938-ca.1948 (34 reels of microfilm); no. 17650-38899, 810001-831660, ca.1948-1983 (100 inches of microfilm jackets);
Direct Index Circuit Court [indexes case files and journals], vol. 2-3, 1894-1979 (19 sheets of microfilm jackets);
Indirect Index Circuit Court [indexes case files and journals], vol. 2-3, 1894-1979 (19 sheets of microfilm jackets).

 

Circuit Court Dockets

1857-1978

Series records brief entries about the proceedings of court cases. Information includes date; plaintiff and defendant names; cause of action such as larceny, assault, divorce, or receivership; attorney names; and final disposition of the case. Circuit court records continue after 1983 under authority of the state and are maintained by the state court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Oregon State Archives:
Circuit Court Bench Docket, 1857-1870 (2 volumes);
Journal and Docket Index [indexes circuit court case files, journal, bench docket, judgment docket, and execution docket], 1857-1888 (1 volume);
Register of Actions [with index], vol. 1-6, 1889-1930 (6 volumes).

Records at the Yamhill County 4th Street (Stanard) Building, Trial Court Records Room:
Register of Actions Current, 1978 (1 volume);
Register of Actions [with index], vol. 7-20, 1930-1978 (14 volumes).

 

Circuit Court Journals

1857-1979

Series records chronological narratives of the proceedings of the court including actions taken such as decrees, judgments, arrangements, sentences, dismissals, and grand jury reports. Information includes plaintiff, defendant, and attorney names; term of court; character and date of case; case number; and date of issue. The term "judgment" refers to judicial decisions regarding the verdict, decision, or judgment rendered by the court and is distinct from those judgments relating to the recovery of court costs and awards (see Judgment and Execution Dockets). Circuit court records continue after 1983 under authority of the state and are maintained by the trial court administrator. Circuit court records have been inventoried through 1983. For information on more recent court records, contact the trial court administrator. Portions of these records may be restricted.

Records at the Oregon State Archives:
Circuit Court Index [Journal-Index to Record of Aliens, Attorneys, Adoptions, and Insanity Cases], 1859-1902 (1 volume);
Circuit Court Journal Dept. 1, vol. 12, 1898-1914 (1 volume); vol. 15, 1921-1926 (1 volume); vol. 20, 1926-1930 (1 volume);
Circuit Court Journal Dept. 2, vol. 11, 1897-1901 (1 volume); vol. 16, 1915-1918 (1 volume); vol. 18-19, 1921-1926 (2 volumes); vol. 21-22, 1926-1930 (2 volumes);
Circuit Court Journal [includes U.S. District Court Journal from 1857-1859], vol. 1, 1857-1869 (1 volume);
Circuit Court Journal, vol. 5-10, 1881-1897 (6 volumes); vol. 17, 1918-1921 (1 volume);
Journal and Docket Index [indexes circuit court case files, journal, bench docket, judgment docket, and execution docket], 1857-1888 (1 volume);
Journal of the Circuit Court, vol. 3-4, 1873-1881 (2 volumes);
Record Circuit Court Journal, vol. 2, 1869-1873 (1 volume).

Records at the Yamhill County 4th Street (Stanard) Building, Trial Court Records Room:
Circuit Court Journal Dept. 1, vol. 14, 1914-1921 (1 volume); vol. 23, 26, 29-30, 34, 36, 38, 42-43, 46-47, 1931-1958 (11 volumes);
Circuit Court Journal Dept. 2, vol. 13, 1901-1911; vol. 15, 1911-1915 (1 volume); vol. 24-25, 27-28, 31-33, 35, 37, 39-41, 44-45, 48, 1931-1958 (15 volumes);
Direct Index Circuit Court [indexes case files and journals], vol. 2-3, 1894-1979 (2 volumes);
Indirect Index Circuit Court [indexes case files and journals], vol. 2-3, 1894-1979 (2 volumes).

Records at the Yamhill County Courthouse, Trial Court Office File Room 139:
Direct Index Circuit Court [indexes case files and journals], vol. 2-3, 1894-1979 (19 sheets of microfilm jackets);
Indirect Index Circuit Court [indexes case files and journals], vol. 2-3, 1894-1979 (19 sheets of microfilm jackets).

 

Clerk and Recorder Miscellaneous Recordings

1899-1966

Series documents the recording of a variety of legal documents filed in the clerk's or recorder's office. These documents were not required to be filed with the clerk and often included filings such as birth and marriage certificates of individuals who were born or married outside of the county but wanted the document to be filed in their county of residence. Other documents include wills, obligation bonds, quit claims, deeds, conveyances, mortgage satisfactions, agreements, charters, partnership dissolutions, contracts, powers of attorney, liens, leases, marriage licenses, military discharges, ministerial certificates, medical personnel licenses, birth and death certificates, and affidavits of publication. Information includes dates filed, name of individual filing, type of action, and volume and page number where recorded. Series may also include alphabetical indexes of individuals filing a recording. Clerk and Recorder Miscellaneous Recordings have been inventoried through 1965.

Records at the Yamhill County Stern Building, Clerk's Office:
Misc. [Clerk's Miscellaneous Recordings], 1913-1923 (2 reels of microfilm); reel 1-15, 1958-1966 (15 reels of microfilm);
Misc. Index [Miscellaneous Records Index], vol. 1, 1901-1963 (1 reel of microfilm).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Index Miscellaneous Record, vol. 1, 1901-1958 (1 volume);
Miscellaneous Record [with index], vol. 1-6, 1899-1957 (6 volumes).

 

Clerk and Recorder Official Filings

1958-[ongoing]

Series documents the filing of transactions, authorized by statute, with the clerk or recorder of the county for the purpose of making the transaction a matter of public record. Information includes dates filed, type and description of transactions, filing numbers, names of parties involved, amounts charged or assessed, and clerk or recorder's signatures. Series may also include alphabetical indexes that contain volume and page numbers where recorded and names of individual filing transactions. Transactions include records that were previously maintained separately, such as mortgages; deeds; military service records; federal, mechanic's, and road improvement liens; mining claims; satisfactions; judgment assignments; notarial commissions; medical and ministerial licenses; oaths; and affidavits of publication. This series is commonly referred to as the Book of Records.

Since 1958 deeds and mortgages have been recorded as part of the Land Recordings. The Land Recordings are also indexed on computer.

Records at the Yamhill County Stern Building, Clerk's Office:
Land Indexes [Alpha List of Recordings-Index], 1977-2008 (6 inches of microfiche);
[Land Recordings-includes deeds, mortgages, liens, and related records], 1958-present (ca.825 reels of microfilm).

 

Corner Survey Records

1897-[ongoing]

Series documents the establishment and/or restoration of survey corners or monuments by the county surveyor or registered land surveyors. Records include maps, field survey restoration notes, historical notes, and indexes. Information includes description of corners; existing markers; descriptions of new markers and any changes made to the locations; property owners; township, range, and section numbers; donation land claim information; date the new markers were set; and surveyor's signatures.

Records at the Yamhill County Public Works Building, Surveyor's Office:
Research Field Notes [Corner Restoration], ca.1900-present (5 cu.ft.).

Records at the Yamhill County Public Works Building, Surveyor's Office Vault:
Record Bearing Trees of U.S. Surveys [Corner Survey], 1897-1948 (1 volume);
[Resets Bearing Trees of U.S. Government Surveys-originals], ca.1980-present (7 binders);
Resets Bearing Trees of U.S. Surveys [copies], ca.1980-present (13 binders).

Records at the Yamhill County Web Site:
Corner Reset Notes [Corner Survey Field Notes], n.d. (Internet).

 

Coroner and Inquest Records

1861-1940

Series records the results of the examination of a corpse by the county coroner at the request of the county sheriff. It also documents the proceedings and results of inquests ordered by the district attorney. Reports include date filed; name, age, sex, race, parentage, and birthplace of deceased; date, place, and time of death; names of undertaker and coroner; testimony; and costs. Early reports were narrative accounts detailing the cause of death. After 1900, a standardized form was used for reporting results. Inquest transcripts include coroner and juror names, signatures, and actions; witness names; testimony; and verdict. Coroner and inquest records have been inventoried through 1965.

Records at the Oregon State Archives:
Coroner's Inquests, 1861-1940 (1 cu.ft.);
Search for 1861-1940 Yamhill County coroner's reports in Oregon Historical Records Index.

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Index to Coroner's Files, ca. 1861-ca.1932 (1 volume).

 

County Budgets

1916-[ongoing]

Series documents the annual allotment of funds for county government operations as agreed to by the board of commissioners. Information includes total amount of funds budgeted for each office. Later budgets may include organizational charts and a narrative of each county office function.

Records at the Yamhill County Stern Building, Clerk's Office, Vault:
Reports [Yamhill County Budget], 1997-2004 (6 volumes).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Yamhill County Budget, 1998-2000 (2 volumes).

Records at the Yamhill County 4th Street (Stanard) Building, Archives Room:
Budgets [Yamhill County], 1983-1998 (1 cu.ft.);
District Budgets [Yamhill County Budget], 2005-present (6 volumes);
Yamhill County Budgets, 1916-1981 (1.50 cu.ft.).

 

County Commissioners Administrative Journals

1857-[ongoing]

Series documents all administrative actions of the board of county commissioners and the county court. In most counties, the board of county commissioners has assumed the administrative duties and responsibilities of the county court. Administrative actions include levying taxes; budgeting; approving appropriations; appointing county officials; approving officials bonds and annual reports; receiving petitions and remonstrances concerning county roads; defining and establishing county roads; calling bond elections for the construction of county buildings; compiling jury lists and conducting hearings; approving salaries and expenses of county officials; confirming elections; and issuing licenses for such things as liquor, ferries, warehouses, and groceries. The series may be referred to as the County Court Administrative Journal, Commissioner's Minutes, County Court Docket, or Board of Commissioners Meeting Records.

Records at the Oregon State Archives:
County Court Minutes, 1885-1886 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office:
County Court [Minutes], 1977-1978 (1 reel of microfilm);
County Court [Transactions], 1933-1976 (9 reels of microfilm);
Misc. [Clerk's Miscellaneous Recordings-includes county commissioners journal, military discharge, and mining claim information], 1958-present (98 reels of microfilm);
Misc. [Commissioners' Journal-Index], 1980-1992 (3 reels of microfilm).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Commissioners Docket, vol. 1-5, 1887-1922 (5 volumes);
Commissioners Journal Index, 1857-1980 (3 volumes);
Commissioners Journal [title varies], vol. 1-25, 1857-1958 (25 volumes).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Bench Docket County Commissioners Court [registers administrative actions-includes two volumes label "6"], vol. 1-8, 1882-1914 (9 volumes).

Records at the Yamhill County County Commissioners' Office:
Action List [County Commissioners' Board Order Register-includes information about minutes, orders, resolutions contracts, grants, and related documents], 2009-present (2 binders);
Formal Session Minutes [County Commissioners-title varies], 2009-present (2 binders);
Informal Session Minutes [County Commissioners-title varies], 2009-present (2 binders).

Records at the Yamhill County County Commissioners' Office, Basement Board Archives:
Action List [County Commissioners' Board Order Register-includes information about minutes, orders, resolutions contracts, grants, and related documents], 1958-1974 (1 binder); 1990-2008 (19 binders);
Formal Minutes [County Commissioners-title varies], 1990-2008 (19 binders);
Informal Minutes [County Commissioners-title varies], 1990-2008 (19 binders).

 

County Commissioners Orders, Ordinances, and Resolutions

1889-[ongoing]

Series documents orders, ordinances, and resolutions passed by the board of county commissioners and the county court regulating and establishing guidelines for specific activities within the county. Information includes activity covered by order, ordinance, or resolution; administrative action number; who introduced; findings of fact; conclusions; recommendations; date heard; and hearings officer name and signature. Activities include noise abatement, nuisances, zoning, animal control, solid waste management, land division regulations, elections, comprehensive plan, and road and bridge use limits.

Records at the Oregon State Archives:
County Court Orders, Petitions, and Resolutions, 1889-1924 (.30 cu.ft.).

Records at the Yamhill County Stern Building, Clerk's Office:
County [Court Orders], 1979 (1 reel of microfilm):
Ordinances [County-includes comprehensive plan and zoning information], no. 236-767, 1980-2005 (3 binders);
Ordinances [County Ordinance Master List], 1959-2008 (.05 cu.ft.).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Index to County Court Orders, 1933-1976 (1 volume);
Planning Comm. [Zoning Ordinance Records], 1961-1969 (.15 cu.ft.);
Standards and Specifications for Road Construction in Yamhill County, Oregon [Board of Commissioners Order], 1975 (1 volume);
Yamhill County Land Use Ordinances [includes zoning], 1976-1979 (1 volume).

Records at the Yamhill County County Commissioners' Office:
Action List [County Commissioners' Board Order Register-includes information about minutes, orders, resolutions contracts, grants, and related documents], 2009-present (2 binders);
Board Orders [County Commissioners'-includes orders, resolutions contracts, grants, and related documents], 2009-present (11 binders);
Ordinances [County-includes comprehensive plan and zoning information], no. 1-859, 1961-present (7 cu.ft.).

Records at the Yamhill County County Commissioners' Office, Basement Board Archives:
Action List [County Commissioners' Board Order Register-includes information about minutes, orders, resolutions contracts, grants, and related documents], 1958-1974 (1 binder); 1990-2008 (19 binders):
Board Orders [County Commissioners'-includes orders, resolutions contracts, grants, and related documents], 1972-1989, 1991-2002 (20 cu.ft.); 2003-2008 (55 binders).

Records at the Yamhill County Planning and Development Department Office:
Large County Road Maps [includes zoning maps and ordinances], 1961, 1968 (ca.20 maps);
Old Zoning and Land Use Ordinances [includes comprehensive plan and subdivision ordinances], 1975-1980 (1 volume);
[Subdivision Regulations], 1959-1968 (1 volume);
Yamhill County Land Division Ordinance, 1989 (1 volume); 1992 (1 volume); 1997 (1 volume);
[Yamhill County Land Division Ordinance], 1979 (1 volume);
Yamhill County Zoning Ordinance, 1975 (1 binder); 1976 (1 binder); 1982 (1 binder); 1988 (1 binder); 1989 (1 binder).

Records at the Yamhill County Planning and Development Department Office Counter Area:
Land Division Ordinance [Yamhill County], 1992-present (1 volume);
Measure 37 Zoning Ord. [Ordinance], ca.1976-present (1 binder);
[Yamhill County Zoning Ordinance], 1976 (1 binder);
Zoning Ordinance, 1982 (1 binder).

Records at the Yamhill County Public Works Building, Surveyor's Office:
Folders County Roads [Case Files-includes surveys, deeds, commissioners orders, ordinances, and resolutions], no. 39-573, ca.1890-present (5 cu.ft.).

Records at the Yamhill County Public Works Building, Public Works Department Office:
[County Road Records-includes orders, resolutions, agreements, easements, field notes, bridge information, rights-of-way, maps, work requests, correspondence, and related records], no. MR1-MR8, CR9-CR573, ca.1930-present (40 cu.ft.).

Records at the Yamhill County Web Site:
Administrative Ordinances [includes zoning, subdivision, and other ordinances], 1959-present (Internet);
Land Division Ordinance, 1979-present (Internet);
Zoning Ordinance, n.d.-present (Internet).

 

County Comprehensive Plans

1961-[ongoing]

Series documents the development and revision of a plan for the use of lands within the county. Series includes plans for transportation, energy, housing, population and economics, public facilities and services, urbanization, natural resources, greenways, recreation, agricultural and forest lands, land capability, resource quality, floodplains, landmarks, historic property, rural community center designation, and natural areas. Each plan includes background information about the subject; supporting documentation such as maps, charts, and diagrams; and a narrative description of each aspect of the plan and how it is to be implemented. Series may also include an overall "comprehensive plan" which contains both historical and current looks at county land practices and defines goals and policies adhered to during the creation and implementation of the plan.

The GIS-based Yamhill County Web Maps include assessor, fire district, flood plain, soil, and survey maps as well as planning zone maps with comprehensive plan and zoning information.

Records at the Yamhill County Planning and Development Department Office:
Background Information Yamhill County Comprehensive Plan, 1979 (1 volume);
[Comprehensive Plan Map-rolled], 1974 (1 map);
Docket Book [documents land use actions including subdivisions, partitions, comprehensive plan amendments, zone changes, and other actions], 1994-2008 (15 binders);
[Miscellaneous Maps-includes city, vicinity, topographic, zoning, comprehensive plan, census, roads, etc.], ca.1970-ca.1994 (ca.150 maps);
Old Zoning and Land Use Ordinances [includes comprehensive plan and subdivision ordinances], 1975-1980 (1 binder);
[Planning Dockets-documents land use actions including subdivisions, partitions, comprehensive plan amendments, zone changes, and other actions], 1966-1996 (7 reels of microfilm);
Revised Goals and Policies Yamhill County Comprehensive Land Use Plan, 1996 (1 volume);
[Tax Lot Files-documents land use actions including subdivisions, partitions, comprehensive plan amendments, zone changes, and other actions], ca.1966-present (ca.400 cu.ft.);
Yamhill County Comprehensive Plan, 1974 (1 volume).

Records at the Yamhill County Planning and Development Department Office Counter Area:
Comprehensive Plan [County], 1996-present (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office:
Ordinances [County-includes comprehensive plan and zoning information], no. 236-767, 1980-2005 (3 binders).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Goal 5 Maps [Comprehensive Plan-includes wildlife, natural areas, fisheries, wildlife, quarries-rolled], 1974-1987 (1 cu.ft.);
Greenway Comp. Plans [Comprehensive Plan Maps-rolled], ca.1993 (40 maps);
Yamhill County Comprehensive Plan, 1974 (1 volume);
Zoning/Comp. Plan [Maps-rolled], ca.1968-ca.1986 (ca.3 cu.ft.).

Records at the Yamhill County County Commissioners' Office:
Ordinances [County-includes comprehensive plan and zoning information], no. 1-859, 1961-present (7 cu.ft.).

Records at the Yamhill County Web Site:
Yamhill County Comprehensive Land Use Plan, n.d.-present (Internet).

 

County Court Case Files

1859-1965

Series documents the actions of the county court in civil and some criminal cases. Records include complaints, judgments, decrees, summonses, warrants, affidavits, writs, and an index. County court cases include spousal support, employment compensation, satisfaction of judgments, and divorce. Information includes judge, plaintiff, defendant, and attorney names; case type; and filing dates of actions and decrees.

Records at the Oregon State Archives:
County Court Case Files, no. 1-944, 1859-1948 (6 cu.ft.).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Index County Court [indexes civil case files and journal], 1859-1965 (1 volume).

 

County Court Judicial Journals

1859-1965

Series records the proceedings of the county court for civil and some criminal cases. Information includes judge, plaintiff, defendant, and attorney names; trial date; memorandum of subsequent proceedings; and fees charged. Cases include citizenship petitions, legal changes to name, commitments, and writs of habeas corpus. Portions of these records may be restricted.

Records at the Oregon State Archives:
County Court Case Index [indexes docket], ca.1859-ca.1872 (1 volume);
County Court Civil Docket, 1859-1873 (1 volume); 1876-1902 (1 volume);
County Court Register Bench Docket, 1870-1876 (1 volume);
Docket Book County Court Insane and Juvenile Record, vol. 3, 1902-1921 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Index County Court [indexes civil case files and journal], 1859-1965 (1 volume);
Journal of the County Court [Civil-includes naturalization], vol. 3-4, 1873-1954 (2 volumes).

 

County Fair Records

1955-[ongoing]

Series documents the preparation and organization of the county fair by the county fair board (including any predecessor group) and other county officials. Records include fair board minutes, reports, and annual premium lists and publications. Minutes and reports include information pertaining to county fair employment, budgets, sponsorship, capital improvements to fairgrounds, and event scheduling throughout the year. Annual premium lists and/or publications may include county fair history, names of fair officers, general fair rules and regulations, event schedules, exhibit lists, and photographs.

Records at the Yamhill County Fairgrounds, Delashmutt Building, Fair Office:
[Yamhill County Fair Board Minutes], 2005-present (1 binder);
Yamhill County Fair Book [Premium], 2007-present (4 volumes).

Records at the Yamhill County Fairgrounds, Delashmutt Building, Second Floor Storage Room:
[Fair Board Minutes-not seen in inventory, confirmed by fair manager later], 1960-1989 (2 cu.ft.);
Fairboard Minutes [title varies], 1990-2005 (3 binders);
Yamhill County Fair [Premium Book-title varies], 1955-1963, 1965-1966, 1968-2005 (2 cu.ft.).

 

County Officials Reports

1903-1952

Series reports the activities of county officials to the county court or board of county commissioners. Series may include reports by the treasurer, surveyor, clerk, roadmaster, assessor, sheriff, school superintendent, and county nurse or doctor. Reports summarize the activities of county officials and their staff as they perform their official duties.

Records at the Oregon State Archives:
County Official Reports, 1903-1926 (.10 cu.ft.).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Old Financial Reports [includes clerk, sheriff, and treasurer annual and semi-annual reports], 1904-1951 (.20 cu.ft.);
Reports [Treasurer's Report], 1924-1952 (1 volume).

 

Death Records

1875-1944

Series documents the recording of deaths in the county. Records include registers and certificates. Information includes registration number; place and date of death; name, sex, color, birth date and place, age, and marital status of the deceased; names and birthplaces of parents; primary and contributory cause of death; physician, registrar, and informant signatures; filing date; and date and place of burial. Death records were not required by the state of Oregon until 1903 when the state began to officially register deaths. County death records have been inventoried through 1920. Access to death records is restricted for 50 years following the date of death by Oregon Administrative Rule 333-011-0096. Contact the Oregon State Archives for access to state death certificates that are more than 50 years old. Contact the Oregon Center for Health Statistics for access to more recent death certificates.

Records at the Oregon State Archives:
Birth and Death Index [includes only a few entries from before 1903], 1875-1944 (2 volumes);
Birth and Death Register, 1915-1928 (8 volumes);
Death Register, 1907-1915 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office:
Death Cert. [Certificate-with index], vol. 1, 1919-1928 (1 reel of microfilm).

Records at the Yamhill County Museum:
Death Certificates, ca.1919-ca.1943 (2.75 cu.ft.).

 

Deeds and Indexes

1853-2001

Series documents the ownership of land. Series includes deeds, land sales contracts, quitclaim deeds, homestead exemption claims, corporate certificates, agreements, correction deeds, special assessments of unzoned farmland, easements, and indirect and direct deed indexes. Information includes grantor and grantee name; recording and filing dates; property descriptions; title warranties; consideration amounts; witness and recorder names; and volume and page numbers of where recorded.

Since 1958 deeds have been recorded as part of the Land Recordings (Clerk and Recorder Official Filings).

Records at the Oregon State Archives:
Deed Index [Direct Index Mortgage and Deed], 1881-1883 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office:
[Deed Index Direct/Indirect], 1896-1908 (1 reel of microfilm);
[Direct Deed Index], 1854-1888 (1 reel of microfilm);
[Direct/Indirect Deed Index], 1909-1913 (1 reel of microfilm);
Land Indexes [Deed Direct and Indirect], vol. 1-15, 1854-1977 (7 inches of microfilm jackets);
Old Deed Books, vol. B, E-I, K-Z, 22-188 [vol. A, C-D, J not extant], 1853-1957 (87 reels of microfilm).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Deed Index Direct [title varies], vol. 1-15, 1854-1977 (15 volumes);
Deed Index Indirect [title varies], vol. 1-15, 1854-1977 (15 volumes);
Deed Record [title varies], vol. 22-188, 1889-1958 (167 volumes);
[Deed Reference Cards-mostly in green metal boxes], ca.1870-ca.1950 (13 cu.ft.);
Deeds, vol. B, E-I, K-Z [vol. A, C-D, J not extant], 1854-1889 (18 volumes);
Index to Deeds [indexes vol. A-Z], vol. 1-2, n.d. (2 volumes);
Old County Deeds & Subpoenas, 1972-1980 (.50 cu.ft.);
Territorial Deed Records of Grand Ronde, Oregon [with index], 1855-1857 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
[Miscellaneous Trifolded Deed and Mortgage Records-includes some U.S. Patents], ca.1866-ca.1923 (.75 cu.ft.);
Tax Deeds [Foreclosure Records-includes mortgages-trifolded], ca.1896-1920 (.15 cu.ft.);

Records at the Yamhill County Courthouse, Assessor's Office:
Deed Transfers [Deed Record-includes assessor's office notations], 1854-2001 (141 reels of microfilm).

 

Delayed Birth Records

1870-1969

Series documents birth records generated by a court in response to a petition. Records may include petitions, decrees or orders, affidavits of correction, registers, and certificates. If the information provided with the petition met the requirements of the court, a decree was issued that served as a legal birth document. Most petitions were filed decades after the actual birth. They were filed in the county of residence at the time of petition, not necessarily in the county of birth. Dates listed in brackets document the range of actual birth dates. Date ranges for court actions such as petitions and decrees are also included. Also see Birth Records series for related records. Access to birth records is restricted for 100 years following the date of birth by Oregon Administrative Rule 333-011-0096.

Also see the Circuit Court Journals record series for more documentation of delayed births.

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Delayed Birth Certificates [includes certificates only-documents births from ca.1875-ca.1922], no. D1-D312, 1940-1942 (1 volume);
Index to Delayed Birth Certificates [County and Circuit Court-documents births from ca.1870-ca.1940], vol. 1, 1943-1969 (1 volume).

 

Election Poll Books

1900-1924

Series documents the registration of voters and the compilation of election results. Records may include the election poll books and/or the election voter register. Information includes elector's name and party affiliation, and in some cases, physical description, occupation, naturalization information, and names of parents and spouse. Election poll books and voter registration records have been inventoried through 1930. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Records at the Oregon State Archives:
Election Poll Books, 1906 (.10 cu.ft.);
Election Voter Register [Official Registers of Electors], 1900 (1 volume);
Election Voter Register [Precinct Register], 1902-1908 (46 volumes);
Election Voter Register [Record of Registrations], 1906-1908 (2 volumes);
Precinct 7 Voters' Lists and Poll Books, 1914-1924 (.15 cu.ft.);
[Qualified Voter's Register, Carlton Precinct], 1913 (1 volume).

 

Election Voting Abstracts

1857-1962

Series documents the tabulation and reporting of election results for the county. Records include voting abstracts and the record of election. Information includes election date; precinct name and number; office; precinct and total votes; victory margin; winning candidate; county clerk, board of canvasser, and justice of the peace signatures; ballot number; summation of votes; and election board's decision. Election voting abstracts have been inventoried through 1960. For information on more recent records, contact the Secretary of State, Elections Division, the county clerk, or the local elections official.

Records at the Oregon State Archives:
Election Abstracts of Votes, 1857-1917 (.80 cu.ft.);
Election Tally Lists, 1906, 1910 (.10 cu.ft.);
Precinct 7 Tally Sheets, 1914-1922 (.10 cu.ft.).

Records at the Yamhill County Stern Building, Clerk's Office, Private Office Display Case:
Record of Elections, vol. 1, 1932-1948 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Election Register, vol. 2-3, 1950-1962 (2 volumes).

 

Farm Name Registration Records

1891-1965

Series documents the application for and registration of farm names with the county clerk or recorder. Records may include registers, original applications, or certificates. Information includes owner's name and address; farm name, location, and description; and date and number of application and final application. Series may also include an index arranged either alphabetically by name of owner or by farm name. Farm name records have been inventoried through 1964.

Records at the Oregon State Archives:
Farm Name Certificates [Stubs], 1891-1918 (2 volumes).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Farm Names [Certificate Stubs], 1920-1965 (1 volume);
Register of Farm Names, vol. 1, 1911-1963 (1 volume).

 

Federal Land Grant Records

1851-1992

Series records ownership of county lands obtained from the federal government. Series includes records of land grants administered under a variety of federal programs such as donation land claims and homesteads. Donation land claims are the most common type of federal land grant in Oregon that is documented in this inventory project. Donation land claims resulted from an act of the 1850 Congress under which citizens of the United States, or those who filed a declaration of intention prior to December 1, 1850 and had resided upon or cultivated the land for four consecutive years, were granted a specified amount of acreage in the Oregon Territory. Donation land claims were unique in that acreage granted to married couples was divided evenly. Half of the acreage was placed in the husband's name while the other half was placed in the wife's name. Records include plats, indexes, and survey notes. Information includes township, range, and section numbers, names of donation land claim holders and claim numbers, claim dates, acreage, and descriptions of surveys.

Under the Homestead Act of 1862, settlers were given 160 acres of land in the public domain if they built a home on the land, resided there for five years, and cultivated the land. A complete homestead entry file includes such documents as the homestead application, homestead proof, and final certificate authorizing the claimant to obtain a land patent.

Records at the Oregon State Archives:
Clerk and Recorder Miscellaneous Recordings [Homestead Receipt Register], 1899-1908 (.10 cu.ft.).

Records at the Yamhill County Courthouse, Clerk's Office:
D.L.C. School Church Deeds [acts as alphabetical index to Donation Land Claim deeds], n.d. (1 volume);
[Township Plats-includes Donation Land Claim information], vol. 1-9, 1852-1975 (1 reel of microfilm); 1852-1893 (36 aperture cards);
[Townships-U.S. Survey Plats-includes Donation Land Claim information-with index], ca.1852-ca.1893 (.50 inch of aperture cards).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Receiving Book [includes Register of Final Homestead Receipts], vol. A, 1888-1896 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
DLC Tracings [Donation Land Claim], 1896-1966 (ca.75 maps);
[Miscellaneous Trifolded Deed and Mortgage Records-includes some U.S. Patents], ca.1866-ca.1923 (.75 cu.ft.);
Section Plats [Assessor's-shows land ownership and Donation Land Claims], ca.1960 (4 volumes).

Records at the Yamhill County Public Works Building, Surveyor's Office:
DLC Book [Donation Land Claim Plat Book], ca.1852-ca.1899 (1 volume);
DLCs [Donation Land Claim Plats-shows land ownership], 1859-1899 (53 aperture cards);
DLC Tracings [Donation Land Claim], ca.1964-ca.1992 (ca.300 maps);
Donation Land Claims [includes notes and legal descriptions], ca.1853-ca.1865 (6 inches of aperture cards).

Records at the Yamhill County Public Works Building, Surveyor's Office Vault:
U.S. Survey Notes [duplicate typed set of original notes], ca.1851-ca.1960 (6 binders).

Records at the Yamhill County Web Site:
Donation Land Claim Listings, n.d. (Internet).

Records at Related Web Sites:
Search Land Patents [includes patent and legal land descriptions and some document images], ca.1864-ca.1957 (BLM GLO Web site);
Yamhill County Donation Land Claim record abstracts, ca.1853-n.d. (US GenWeb Project).

 

Foreclosure Records

1891-1926

Series documents the activities of the sheriff and other county officials relating to the foreclosure of property in order to satisfy creditors in cases involving delinquent taxes, mortgage payments, or court judgments. Records include correspondence, sheriff's deeds and foreclosure sale records, circuit court case transcripts of foreclosure hearings, writs of execution, certificates of sale of real property, judgment orders, receipts, tax redemption records, delinquent tax sales, and tax sale certificates. Foreclosure records have been inventoried through 1920.

Records at the Oregon State Archives:
Certificates of Sale for Taxes, 1899-1900 (1 volume);
Sheriffs Tax Collection Records [includes some foreclosure documents], 1891-1902 (.05 cu.ft.).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Certificate of Levy for Delinquent Taxes [water damaged], vol. 1, 1900-1901 (1 volume);
Deed Record Sheriff's on Foreclosure, vol. 37, 1898-1926 (1 volume);
Tax Sale Book [with index], vol. 1, 1891-1893 (1 volume);
Tax Sale Redemption Certificates, no. 1-274, ca.1894-ca.1905 (2 volumes).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Tax Deeds [Foreclosure Records-includes mortgages-trifolded], ca.1896-1920 (.15 cu.ft.);
[Tax Sale Register], 1891-1903 (1 volume).

 

Health and Human Services Records

1962-[ongoing]

Series documents the activities of the county health and human services programs operated by the county. Series includes narrative or statistical monthly, quarterly, and annual reports or minutes discussing program goals, objectives, and accomplishments. Program areas include public and mental health; juvenile services; adult and family services; women, infant, and child (WIC) services; alcohol and drug abuse; and developmental disabilities. In 1994 the name of the Children and Youth Services Commission was changed to the Commission on Children and Families.

Records at the Yamhill County Commission on Children and Families Office:
CCF Meetings [Commission on Children and Families Minutes], 2003 (1 binder); 2005-2008 (1 binder);
CCF Minutes [Commission on Children and Families], 2008-present (1 binder).

Records at the Yamhill County 4th Street (Stanard) Building, Archives Room:
CCF Administrative Documents [Commission on Children and Families-includes minutes-box 1262], 1995-1999 (.30 cu.ft.);
CCF [Commission on Children and Families Records-includes minutes-box 257], 1995-1997 (.10 cu.ft.);
CCF [Commission on Children and Families Records-includes minutes-box 1264], 1999-2003 (2 binders).

Records at the Yamhill County Public Health Center, Administration Office:
Board of Health [Records-includes minutes], 1998-2007 (1 binder);
Local Board of Health Minutes [includes related records], 1962-1986 (1 binder); 1987-1997 (1 binder).

Records at the Yamhill County Health & Human Services Department Office:
LADPC [Local Alcohol and Drug Abuse Planning Committee Records-includes minutes-title varies], vol. I, 1978-1991 (1 binder); vol. II, 1992-1994 (1 binder); vol. III, 1995-1997 (1 binder); vol. IV, 1998-2003 (1 binder); vol. V, 2004-2009 (1 binder); vol. VI, 2010-present (1 binder);
[Mental Health Advisory Minutes], 1981-1986 (.10 cu.ft.); 1996-present (1 binder).

Records at the Yamhill County Web Site:
Commission on Children and Families Meeting Minutes, 2008-present (Internet).

 

Insane Commitment Records

1852-[ongoing]

Series documents the examination, commitment, and release of mentally ill persons to and from the state's mental institutions. Series contains statements of complaint and commitment recorded by the county clerk or recorder and includes petitions to have an individual committed; physicians certification that an individual is insane; delivery warrants authorizing a county official (usually the sheriff) to take the individual to the state hospital; patient discharges; paroles or transfers; indexes; and correspondence. Information includes patient and family names, date committed, reason, physical description, and a brief family history. This series may also be known as the Insane Record, Mental Illness Record, and Mentally Ill and Feeble Minded Record. By 1968, in most counties, the commitment of the mentally ill or deficient had become the responsibility of the circuit court. Access to these records may be restricted for 75 years by Oregon Revised Statute 192.496.

Mental Commitment Case Files from 1979 to the present are imaged on a LaserFiche document management system maintained by the trial court office.

Records at the Oregon State Archives:
Circuit Court Index [Journal-Index to Record of Aliens, Attorneys, Adoptions, and Insanity Cases], 1859-1902 (1 volume);
Docket Book County Court Insane and Juvenile Record, vol. 3, 1902-1921 (1 volume);
Insane Commitment Case Files, 1917-1948 (1 cu.ft.);
Insane Commitment Records [Oregon State Insane Asylum Release Records], 1899-1900 (.05 cu.ft.);
Mental Health Record [Insane Record-with index], vol. 1-7, 1878-1948 (7 volumes).

Records at the Yamhill County 4th Street (Stanard) Building, Trial Court Records Room:
Record of Mentally Diseased Index, vol. 9, n.d. (1 volume);
Record of Mentally Diseased, vol. 8, 1949-1957 (1 volume).

Records at the Yamhill County Courthouse, Trial Court Exhibit Closet:
Mental [Commitment Records-title varies], no. 1490-1577, 1965-1969 (1 cu.ft.); no. 1676-1814, 1976-1979 (1 cu.ft.); no. 86.002-86.0058, 1986 (1 cu.ft.).

Records at the Yamhill County Courthouse, Trial Court Office File Room 139:
Master Index to Estates [indexes probate journal-includes insane commitments], 1852-1982 (1 volume); 1852-1982 (8 sheets of microfilm jackets);
[Mental Commitment Case Files], no. 1578-1675, 1969-1976 (1 cu.ft.);
Misc. Mentals [Commitment Case Files-Feeble Minded], 1949-1971 (.60 cu.ft.).

 

Judgment and Execution Records

1843-1957

Series records official decisions by the court and subsequent instructions to the sheriff to recover costs and awards related to debt, divorce, and other civil cases. The record serves as the official notice of the existence of a lien. Information includes title and case number; names of plaintiff, creditor, defendant, debtor, and attorney; amount of judgment; description of property levied on; writ of execution; disposition of case; decisions on appeals; dates docketed and satisfied; and volume and page numbers where recorded. Records may include judgment dockets, execution dockets, and fee books. Judgment and execution records have been inventoried through 1920.

Records at the Oregon State Archives:
Circuit Court Judgment Docket [includes U.S. District Court from 1857-1859-with index], 1857-1880 (3 volumes);
County Court Judgment Docket, 1859-1880 (2 volumes);
Index Circuit Court Judgment Docket, vol. 4, ca.1885-ca.1923 (1 volume);
Journal and Docket Index [indexes circuit court case files, journal, bench docket, judgment docket, and execution docket], 1857-1888 (1 volume);
Judgement Docket County Court [with index], 1859-1957 (1 volume);
Judgment Docket Circuit Court, vol. 1-3, 1857-1921 (3 volumes).

Records at the Yamhill County 4th Street (Stanard) Building, Trial Court Records Room:
Execution Docket Circuit Court [with index], 1893-1953 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Index Circuit Court Lien Docket [Judgment], ca.1843-1885 (1 volume).

 

Justice Court Case Files

1900-1945

Series documents criminal and civil cases brought before the courts of the justices of the peace. Records include grand jury indictments, complaints, judgments by confession, transcripts of judgment entries and dockets, statements of witnesses, arrest warrants, subpoenas, bills for court costs and fees, petitions for appointment of justices of the peace and constables, petitions establishing justice districts, and marriage records. Cases heard include disturbing the peace, illegal liquor sales, assault, larceny, trespassing, fraud, vagrancy, and burglary. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Records at the Oregon State Archives:
Justice Court Correspondence [includes some case documents], 1900-1945 (.30 cu.ft.).

 

Justice Court Dockets

1851-1941

Series documents criminal and civil cases brought before justice of the peace courts. Dockets include defendant, plaintiff, attorney, witness, and juror names; action dates and nature of cases; judgments; and statements of costs. Actions include complaints, summonses, appearances, testimonies, bonds, judgments, pleas, fines, jail terms, marriages, and writs of attachment. Civil and criminal cases include larceny, burglary, recovering money or personal property, trespassing, hunting out of season, and illegal voting. Justice court records have been inventoried through 1940. For information on more recent records, contact the local justice court.

Records at the Oregon State Archives:
Justice Court Docket, 1851-1854 (1 volume);
Justice Court Docket [Civil-District no. 1], 1910-1918 (1 volume);
Justice Court Docket [Civil-Lafayette District], 1865-1875 (1 volume); 1866-1880 (1 volume);
Justice Court Docket [Criminal-Lafayette District], 1866-1880 (1 volume);
Justice Court Docket [Criminal-Lafayette District-with index], 1869-1879 (1 volume);
Justice Court Docket [District no. 1], 1892-1914 (1 volume);
Justice Court Docket [District no. 1-with index], 1918-1923 (1 volume); 1923-1925 (1 volume);
Justice Court Docket [Sheridan District], 1881-1888 (1 volume); 1888-1917 (1 volume); 1890-1892 (1 volume);
Justice Court Docket [with index], 1854-1872 (1 volume);
Justice Court Journal, 1857-1872 (1 volume);
Justice Court Records, 1916-1924 (.10 cu.ft).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Justice Court [Docket-District no. 1], 1925-1941 (1 volume);
Justice Court [Docket-District no. 6], 1940-1941 (1 volume);
Justice Docket [District no. 6], 1922-1938 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office Display Case:
[Record Book-includes justice docket entries-small book], 1868-1869 (1 volume).

Records at the Yamhill County 4th Street (Stanard) Building, Trial Court Records Room:
Justice Court [Docket-District no. 6], 1938-1940 (1 volume).

Records at the Yamhill County Museum:
Court [Justice Court Docket-photocopy], 1851-1854 (1 volume).

 

Land Subdivision Records

1855-[ongoing]

Series documents the subdividing and partitioning of land within the county. Records include survey notes, correspondence, photographs, satisfaction of agreements, maps of subdivided and partitioned land, and contracts and permits. Information includes subdivision names; lot, street, and alley dimensions; and township, range, and section numbers of land to be subdivided or partitioned.

Older subdivision plats were filed in the Deed Record (Deeds and Indexes).

Records at the Yamhill County Stern Building, Clerk's Office:
Partitions, 1990-present (16 inches of aperture cards);
Partitions [Plats-paper], ca.1974-ca.1989 (2.20 cu.ft.);
Subdivisions [Plats-alphabetical arrangement], ca.1905-present (18 inches of aperture cards).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Index to Town Plats, ca.1858-ca.1950 (1 volume);
Index to Town Plats, vol. 1, 1888-1990 (1 volume);
Land Use [Maps-includes drainage, subdivision and partitions, urban areas, forest, industrial, trends-rolled], ca.1945-1990 (2 cu.ft.);
Partitions [Plats-Clerk's Copy], 1990-present (ca.1200 plats);
Partitions [Plats-Surveyor's Copy], 1990-2001 (ca.600 plats);
Plats [Subdivision Plats-Surveyor's Copy-numerical arrangement], ca.1882-2001 (ca.1500 plats);
[Subdivision Plat Book-large format-very worn], 1909-1914 (1 volume);
[Subdivision Plats-Clerk's Copy-alphabetical arrangement], ca.1882-present (ca.1800 plats).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
[Subdivision Index], ca.1861-ca.1970 (1 volume).

Records at the Yamhill County Public Works Building, Surveyor's Office:
Cemetery [Plats], n.d. (.50 inch of aperture cards);
Current Partitions/Plats [Partitions], 2007-present (ca.200 plats);
Current Partitions/Plats [Subdivision], vol. 14, 2007-present (ca.62 plats);
Partition Plats, 1990-2008 (12 inches of aperture cards);
Subdivisions & Additions [Card Index-includes condominiums], ca.1888-n.d. (.05 cu.ft.);
Township Plats Subdivisions Additions, ca.1859-1998 (16 inches of aperture cards).

Records at the Yamhill County Public Works Building, Surveyor's Office Vault:
[Partition Plats], 2003-2006 (ca.200 plats);
[Subdivision Plats], vol. 11-13, 1999-2006 (ca.250 plats).

Records at the Yamhill County Planning and Development Department Office:
Docket Book [documents land use actions including subdivisions, partitions, comprehensive plan amendments, zone changes, and other actions], 1994-2008 (15 binders);
Old Zoning and Land Use Ordinances [includes comprehensive plan and subdivision ordinances], 1975-1980 (1 volume);
[Planning Dockets-documents land use actions including subdivisions, partitions, comprehensive plan amendments, zone changes, and other actions], 1966-1996 (7 reels of microfilm);
Subdivision [Case Files], ca.1966-ca.1999 (9 cu.ft.);
[Tax Lot Files-documents land use actions including subdivisions, partitions, comprehensive plan amendments, zone changes, and other actions], ca.1966-present (ca.400 cu.ft.);
[Yamhill County Land Division Ordinance], 1979 (1 volume).

Records at the Yamhill County Planning and Development Department Office Counter Area:
Land Division Ordinance [County], 1992-present (1 volume).

Records at the Yamhill County Courthouse, Assessor's Office:
Plat Book [Subdivision-title varies], vol. 1-14, ca.1888-present (13 volumes).

Records at the Yamhill County Web Site:
Administrative Ordinances [includes zoning, subdivision, and other ordinances], 1959-present (Internet);
Land Division Ordinance, 1979-present (Internet);
Surveys, Subdivisions and Partitions in a Searchable Database [Plats], ca.1855-present (Internet).

 

Land Title Registers

1852-1960

Series records the ownership of land within the county. Records may include title registers, land indexes, land registration registers, torrens registry of titles, indexes to registered land, certificates of title, town lot indexes, ownership registers, and plat books. Information includes parties involved, land descriptions, dates, number and nature of titles, subdivisions, title holders, terms, discharge dates, and registrar's signatures. The torrens system of land registration was abolished in 1972 by Oregon law.

Records at the Yamhill County Stern Building, Clerk's Office:
[Township Plats, vol. 1-9, 1852-1979 (1 reel of microfilm).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Land Registration Docket, vol. 1, no. 1-28, 1906-1924 (1 volume);
Land Registration Index of Registered Owners, vol. 1, 1907-1954 (1 volume);
Register of Titles, vol. 1, no. 1-162, 1907-1954 (1 volume);
Town Lots [Tract Index of Registered Lands in Yamhill County], n.d. (1 volume);
[Tract Index of Registered Lands in Yamhill County], n.d. (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Registered Land [Torrens-trifolded documents], no. 1-21, 23-28, 1910-1928 (.35 cu.ft.);
Register of Title [Torrens-trifolded documents], no. 1-27, 1906-1915 (.35 cu.ft.);
Section Plats [Assessor's-shows land ownership and Donation Land Claims], ca.1960 (4 volumes).

 

Maps, Plans, and Drawings

1866-[ongoing]

Series provides a visual representation of the county and of physical structures constructed on county lands. Series includes maps, plans, and drawings that vary in size, scale, and date. Included are maps, plans, and drawings of counties and cities, election precincts, courthouses and other county buildings, cemeteries, rivers, Indian reservations, school districts, construction projects, and soil classifications. General road maps may be found in the series titled Road and Bridge Records. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

The GIS-based Yamhill County Web Maps include assessor, fire district, flood plain, soil, and survey maps as well as planning zone maps with comprehensive plan and zoning information.

Records at the Oregon State Archives:
State Civil Works Administration Records [includes some maps and plans], 1934-1935 (.40 cu.ft.).

Records at the Yamhill County Stern Building, Clerk's Office:
Old Precinct Maps [includes vicinity, street, and road information], ca.1998-2008 (.40 cu.ft.);
[Voter Precincts Maps], 1978-1992 (12 aperture cards).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Preliminary Willamette River Greenway [Order Exhibit I-includes maps], 1974 (1 volume).

Records at the Yamhill County Courthouse, Assessor's Office:
[Assessor's Plats], n.d.-present (22 volumes).

Records at the Yamhill County Public Works Building, Surveyor's Office:
BPA Maps [Bonneville Power Administration], ca.1940-ca.1972 (ca.200 maps);
Metsker's Atlas of Yamhill County Oregon, 1928 (1 volume); 1942 (1 volume);
Quad Maps [Quadrangle], 1955-1992 (ca.50 maps).

Records at the Yamhill County Public Works Building, Surveyor's Upstairs Storage:
Assessor's Plats Old Tax Lot #s, n.d. (ca.350 maps);
City Maps [includes vicinity, forest, railroad, etc.], ca.1866-1974 (ca.200 maps);
McMinnville and Vicinity Topographic [Maps], ca.1968-ca.1980 (ca.75 maps);
Old Quad Maps [Quadrangle], 1943-1979 (ca.50 maps).

Records at the Yamhill County Planning and Development Department Office:
Flood Maps, ca.1974-ca.1980 (ca.75 maps);
Floodway Maps [Flood Insurance Rate Maps-title varies], 1983 (2 binders);
[Miscellaneous Maps-includes city, vicinity, topographic, zoning, comprehensive plan, census, roads, etc.], ca.1970-ca.1994 (ca.150 maps);
Miscellaneous [Maps-includes forest, highway, etc.], ca.1938-ca.1970 (ca.75 maps);
Miscellaneous [Metsker's Atlas of Yamhill County Oregon], 1942 (1 volume);
Small City Maps, ca.1975-ca.1992 (ca.20 maps);
Township Maps Forestry Maps [includes zoning, comprehensive plan, forest], ca.1965-1994 (ca.50 maps);
USGS Topo Maps [United States Geological Survey Topographic-includes road index, flood insurance rate, water resources, soils, drainage], ca.1956-ca.1985 (ca.150 maps);
Yamhill County Courthouse [Plans], 1963 (ca.30 drawings).

Records at the Yamhill County Planning and Development Department Office Counter Area:
[Flood Insurance Rate Map-Federal Emergency Management Agency], 1983 (1 cu.ft.);
[Soil Classification Maps-U.S. Department of Agriculture], 1971 (1 volume);
Soils Maps [Soil Classification Maps-United States Department of Agriculture], 1971 (1 binder).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
1990 Census Maps [rolled], 1990 (1 cu.ft.);
Ground Water/Miscellaneous [Maps-includes well suitability, water needs, and supply-rolled], n.d. (1 cu.ft.);
Land Use [Maps-includes drainage, subdivision and partitions, urban areas, forest, industrial, trends-rolled], ca.1945-1990 (2 cu.ft.);
Miscellaneous Planning Maps [includes oil and gas leases, land fill, Vortex II site plan, population, etc.-rolled], ca.1899-ca.1990 (1 cu.ft.);
Precinct Maps [based on 1950 maps], 1966 (2 maps);
PUD [Peoples Utility District Maps-based on 1966 maps], 1980 (2 maps);
Special Studies [Maps-rolled], ca.1969-ca.1984 (1 cu.ft.);
[Subdivision Plats-Assessor's Copies], ca.1889-ca.1962 (ca.200 plats);
Surface Water [Maps-includes adjudication, drainage, rivers, reservoirs-rolled], ca.1967-ca.1979 (2 cu.ft.);
Topographic/Soils [Maps-rolled], ca.1956-1987 (2 cu.ft.).

Records at a Related Web Site:
Tax Assessment GIS Maps [select county], n.d.-present (Internet).

 

Marks and Brands Records

1857-1951

Series documents the registration of marks and brands by livestock owners and logging interests in order to clearly establish ownership. Records include registers and certificates. Information includes owner's name and address; diagram of animal showing location and style of mark and brand; written description of mark and brand; and filing date. Types of livestock registered include horses, cattle, sheep, pigs, and poultry. Log brands are also documented.

Records at the Oregon State Archives:
County Clerk Marks and Brands [Records-Log and Livestock], 1900-1903 (.05 cu.ft.).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Record Marks and Brands [with index], vol. 1, 1857-1951 (1 volume).

 

Marriage Records

1856-1978

Series documents the recording of marriages by the county and includes applications, marriage certificates and licenses, and indexes to marriage records. Information includes the names and residences of bride and groom; justice of the peace, minister, or name of individual officiating; fees charged; date filed; volume and page numbers where recorded; certificate number; date and place of marriage; and signatures of witnesses and county officials. Beginning in 1906, marriages have been officially registered with the state of Oregon. Currently these records are filed with the State Registrar, Vital Statistics Section of the Health Division. Marriage records have been inventoried through 1960.

Records at the Oregon State Archives:
Marriage Index [actually register], 1876-1925 (2 volumes);
Marriage Records [with index], 1856-1892 (3 volumes); vol. E-I, 1892-1925 (5 volumes);
Search for 1856-1875 Yamhill County marriages in Oregon Historical Records Index.

Records at the Yamhill County Stern Building, Clerk's Office:
Marriage License, no. 1196-16412, 1882-1962 (32 reels of microfilm);
[Marriage Record Index], vol. 1-2, 1857-1978 (.50 inch of microfilm jackets).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Index to Marriage Record [title varies], vol. 1-2, 1856-1978 (2 volumes);
Index to Marriage Record, vol. 3, 1922-1942 (1 volume);
Marriage Record [title varies-with index], vol. J-O, 1925-1962 (6 volumes).

Records at the Yamhill County Museum:
Marriage Records, 1884-1922 (5 cu.ft.).

 

Married Women's Property Registers

1859-1900

Series documents property held by women independently and separately from their husbands. Registration of property usually is in relation to a marriage or divorce settlement. Information includes a description of property (land, livestock, and farm and household goods) to be considered separate and declarations stating that the woman in question is not responsible for her husband's debts.

Records at the Oregon State Archives:
County Clerk Marks and Brands [includes Married Women's Separate Property Rights Declaration-one only], 1900 (.05 cu.ft.).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Register Married Women Separate Property [with index], vol. A, 1859-1900 (1 volume).

 

Medical Profession Registration Records

1889-1958

Series documents the registration of individuals in compliance with the requirements of relevant Oregon boards of examiners to practice a medical profession in the state. Professions registered include physicians, surgeons, osteopaths, naturopaths, dentists, nurses, druggists, chiropractors, chiropodists, optometrists, and veterinarians. Records include registers, certificates, and licenses. Information includes name of registrant; name of school; graduation date; names of members of the examining board; licensing and recording dates; and licensing or registration numbers.

Records at the Oregon State Archives:
Book of Registrations For Physicians and Druggists & Veterinary Surgeons [includes optometrists and opium peddlers], 1887-1927 (1 volume);
Optometry [Register], 1905-1928 (1 volume);
Record and Registry Book of Practicing Physicians and Surgeons & Dentists & Trained Nurses, vol. 1, 1889-1921 (1 volume);
Record of Dentists' Certificates [with index], vol. 1, 1899-1920 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
M.D.s, Optometrists, Chiropractors, Nurses, Dentists, Etc. [Registration Record], vol. 2, 1915-1958 (1 volume).

Records at the Yamhill County Museum:
Yamhill County Doctors [Physician's Register-photocopy], 1889-1907 (.05 cu.ft.).

 

Military Records

1864-[ongoing]

Series lists those eligible for military service and records the discharge dates of those who served in the military. Series includes eligibility, enlistment, discharge registers, or muster rolls, and may include alphabetical indexes. Information includes name of individual serving or eligible for service; enlistment and discharge dates and codes; residences at birth and enlistment; occupations and ages at time of enlistment; branches of service; precinct numbers; service records including commendations; physical condition, education and types of jobs performed while in service; and rank at discharge. Access to military discharge records may be restricted for 75 years by 2009 Oregon Legislative Assembly SB 618.

Records at the Oregon State Archives:
Military List, 1871-1884 (8 volumes); 1887-1902 (2 volumes); 1893-1900 (.10 cu.ft.).

Records at the Yamhill County Stern Building, Clerk's Office:
Discharges [Military-with index], vol. 1-15, 1919-1958 (9 reels of microfilm);
Index to U.S. Service Discharge Records, vol. 1, ca.1920-present (1 volume);
Misc. [Clerk's Miscellaneous Recordings-includes county commissioners journal, military discharge, and mining claim information], 1958-present (98 reels of microfilm).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Discharge Record [Military-with index], vol. 11-15, 1951-1958 (5 volumes);
Record of Discharges Soldiers, Sailors, Marines [with index], vol. 1, 1919-1944 (1 volume);
Service Discharges [Military Record-some with index], vol. 2, 2A, 3, 4A, 4B, 5-10, 1945-1951 (11 volumes).

Records at the Oregon Historical Society:
Mss. 524 Spencer Family papers [Post Letters-included military roll information], 1864-1870 (1 volume).

 

Mining Claim Records

1850-[ongoing]

Series documents actions filed with the county related to mineral interest claims. Types of actions include mineral rights and royalty assignments, mineral interest claims, lease releases, interest stipulations, corrections, bills of sale and conveyance assignments, and location notices. Information includes names of involved parties; action types and dates; and volume and page numbers. The series may also include copies of claim location notices giving descriptions and details of individual claims.

Records at the Yamhill County Stern Building, Clerk's Office:
Misc. [Clerk's Miscellaneous Recordings-includes county commissioners journal, military discharge, and mining claim information], 1958-present (98 reels of microfilm).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Index Bonds and Contracts and Mining Claims [mining claims are filed under "U" for United States], Book C, n.d. (1 volume);
Mining Record [with index], vol. 1, 1928-1955 (1 volume);
Miscellaneous Record [includes mining claims from 1955 to 1957-with index], vol. 6, n.d.-1957 (1 volume);
Record Mining Claims [with index], vol. A, 1885-1896 (1 volume); vol. B, 1896-1900 (1 volume).

Records at a Related Web Site:
Online Land Records [includes various federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management).

 

Mortgage Records

1857-1976

Series documents the written interest in land providing security for the performance of a duty or payment of a debt. Records include mortgages; trustee's deeds of reconveyance; indexes, both by mortgagor and mortgagee name; and satisfactions. Information includes mortgagor and mortgagee names, property descriptions, mortgage terms, witness names, certifications, recording and satisfaction dates, volume and page numbers where recorded, and recorder's signature. Series also includes executor/executrix information when mortgages were transferred through wills and mortgages of land to individuals under the provisions of the Donation Land Act of 1850.

Since 1958 mortgages have been recorded as part of the Land Recordings (Clerk and Recorder Official Filings).

Records at the Oregon State Archives:
Abstracts of Unsatisfied Mortgages, 1885 (1 volume); 1887-1888 (2 volumes); 1892 (1 volume);
Deed Index [Direct Index Mortgage and Deed], 1881-1883 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office:
[Mortgages], vol. G-I, K-Z, 19-155, 1857-1958 (71 reels of microfilm).

Records at the Yamhill County Stern Building, Clerk's Office Display Case:
A.G. Sulak [Abstract of Title], 1858-ca.1925 (3 volumes).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Index Mort'gs [Mortgages], 1857-1888 (2 volumes);
Index to Mortgages Direct, 1888-1900 (1 volume); vol. 5-13, 1900-1976 (9 volumes);
Index to Mortgages Indirect, vol. 5-13, 1900-1976 (9 volumes);
Index to Mortgages Reverse, 1888-1900 (1 volume);
Mortgage Record [title varies], vol. G-I, K-Z, 19-155, 1857-1958 (157 volumes).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
[Miscellaneous Trifolded Deed and Mortgage Records-includes some U.S. Patents], ca.1866-ca.1900 (.75 cu.ft.);
Tax Deeds [Foreclosure Records-includes mortgages-trifolded], ca.1896-1920 (.15 cu.ft.).

Records at the Yamhill County Museum:
County Abstracts [of Title], 1858-1953 (6 cu.ft.).

 

Naturalization Certificates

1853-1959

Series documents the granting of United States citizenship to petitioners. Records include applications, witness affidavits, court findings granting or denying citizenship, certificates, and indexes. Declarations of intention may also be included. Information includes name, age, and residence of applicant; applicant's dependents; date of filing of declarations of intention and petitions; and volume and page numbers where papers are recorded.

Records at the Oregon State Archives:
Naturalization Certificate Cards, 1853-1959 (.10 cu.ft.);
Naturalization Certificates [Stubs], 1907-1927 (.20 cu.ft.).

 

Naturalization Declarations of Intention

1853-1968

Series documents the process taken by applicants for United States citizenship in declaring their intention to become United States citizens. Information may include applicant's name, age, physical description, place and date of birth, method of immigration, date and port of entry, names and ages of wife and children, and renunciation of allegiance to foreign governments. Declarations of intention may also be attached to naturalization petitions or naturalization certificates.

Records at the Oregon State Archives:
Declaration of Intentions [Record], vol. 1, 1888-1906 (1 volume);
Index of Naturalization, 1853-1959 (.10 cu.ft.);
Naturalization Declarations of Intention, 1853-1937 (.30 cu.ft.); 1906-1956 (7 volumes);
Naturalization Index [Declaration of Intention Chronological List], 1853-1968 (.10 cu.ft.);
Search for 1849-1959 Yamhill County naturalizations in Oregon Historical Records Index.

 

Naturalization Petitions and Orders

1853-1959

Series documents the application for United States citizenship by aliens. Information includes name, residence, and occupation of applicants; place and date of birth; emigration place, date, and vessel; declaration of intention dates; name, birthplace, and birth date of dependents; and renunciation of allegiance to foreign governments. Accompanying the petitions are witness and petitioner affidavits, oaths of allegiance, court orders admitting or denying citizenship, declarations of intention, depositions, and certificates of arrival.

Records at the Oregon State Archives:
Circuit Court Index [Journal-Index to Record of Aliens, Attorneys, Adoptions, and Insanity Cases], 1859-1902 (1 volume);
Index of Naturalization, 1853-1959 (.10 cu.ft.);
[Naturalization Notices of Application for Citizenship], 1915-1941 (.05 cu.ft.);
[Naturalization Petitions-Miscellaneous], 1871-1923 (.10 cu.ft.);
Naturalization Petitions [Naturalization Service Petition and Record], 1903-1928 (5 volumes);
Naturalization Petitions [Petition for Citizenship], 1929-1959 (4 volumes);
Search for 1849-1959 Yamhill County naturalizations in Oregon Historical Records Index.

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Journal of the County Court [Civil-includes naturalization], vol. 3-4, 1873-1954 (2 volumes).

 

Pension and Relief Records

1896-1951

Series documents financial assistance approved by the county court for widows, mothers, dependent children, orphans, the elderly, and indigents. Information includes applicant name and address, children's names and birth dates, amount of pension or monthly support payment, and county court order. Because the provision of relief became primarily a state and federal function in the 1930s, records are inventoried through 1939.

Records at the Oregon State Archives:
Old Age Pension Applications, 1933-1935 (2.50 cu.ft.);
Old Age Pension Reports, 1933-1935 (.05 cu.ft.);
Relief Applications [Military], 1896-1931 (.10 cu.ft.);
State Emergency Relief Administration [Records-Determination of Need Case Files-Yamhill County], 1934 (2 cu.ft.);
State Emergency Relief Administration Records [includes Yamhill County Relief Committee information], 1933-1951 (1.60 cu.ft.);
Veteran's Property Exemption Claims, 1927-1936 (.80 cu.ft.);
Widow's Pension Applications [includes mother's pension applications], 1920-1937 (.35 cu.ft.);
Search for 1933-1935 Yamhill County old age pensions in Oregon Historical Records Index;
Search for 1920-1937 Yamhill County widow's pensions in Oregon Historical Records Index.

 

Planning Commission Minutes

1958-[ongoing]

Series documents the discussions and activities of the county planning commission as recorded in the minutes and agendas. Topics discussed include the creation, amendment, and appeal of zoning ordinances and county land use laws; county comprehensive plans; and election or appointment of planning commission members.

Records at the Yamhill County Planning and Development Department Office:
Planning Commission [Minutes-title varies], 1994-present (14 binders);
[Planning Commission Minutes], 1958-1993 (16 reels of microfilm).

Records at the Yamhill County Web Site:
Planning Commission Minutes, 2003-present (Internet).

 

Prisoner Registers

1888-1977

Series tracks individuals incarcerated in the county jail. Information includes prisoner identification number; date entered; name, address, age, birth date, height and weight, eye and hair color, and nationality of prisoner; arrest date; arresting officer; crime committed; sentence; bail; court; release date; and remarks. Prisoner registers, which may also be referred to as jail lists, have been inventoried through 1965. Access to portions of these records may be restricted for 25 years after termination of custody by Oregon Revised Statute 192.496(3).

Records at the Yamhill County Jail, Administrative Sergeant's Office:
Jail Record, 1888-1895 (1 volume);
Register of Prisoners [Jail Record], 1891-1977 (2 volumes).

Records at the Yamhill County Museum:
Jail Register, 1891-1948 (1 volume).

 

Probate Case Files

1852-[ongoing]

Series documents actions taken on probate cases brought before the county, district, or circuit court for settlement. Records include wills, receipts, claims, vouchers, petitions to sell, notices of annual accounting, final estate accounting reports, appraiser's affidavits, bills of sale, inventories, fee bills, appraisals, administrator and appointment certificates, and appraiser oaths. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. Portions of these records may be restricted.

Probate Case Files from 1986 to 1997 are imaged on a LaserFiche document management system maintained by the trial court office.

Records at the Oregon State Archives:
Estates Index [indexes probate case files and journals], 1854-1946 (1 volume);
Index to Estates [acts as docket and indexes case files], vol. 2-6, 1893-1935 (5 volumes);
Probate Case Files, no. 1-3542, 1854-1917 (83.50 cu.ft.); no. A1-A1459, 1929-1942 (32.50 cu.ft.);
Probate Case Index, 1852-1934 (.20 cu.ft.);
Search for 1852-1946 Yamhill County probate case files in Oregon Historical Records Index.

Records at the Yamhill County Courthouse, Trial Court Office File Room 139:
PR [Open Probate Case Files], no. A6152-PR10.209, ca.1980-present (30 cu.ft.);
Probate [Case Files], no. A1-A7568, 1929-ca.1988 (184 reels of microfilm).

Records at the Yamhill County Courthouse, Trial Court Basement Records Room 50:
PR [Probate Case Files], no. PR98.002-PR100210, 1998-present (72 cu.ft.).

Records at the Yamhill County 4th Street (Stanard) Building, Trial Court Records Room:
Index to Estates [acts as docket and indexes case files], vol. 7-18, 1935-1982 (12 volumes);
Scanned Probate Case Files [includes some earlier records], no. A7601-A9998, 1987-1995 (35 cu.ft.);
Scanned Probate Case Files [Miscellaneous], no. A2256-A9985, 1949-1977 (3 cu.ft.);
Scanned Probate Case Files, no. PR96.001-PR97.241, 1996-1997 (11 cu.ft.).

 

Probate Estate Records

1852-1961

Series documents information recorded about estates probated in the county or circuit courts. Information includes deceased party's name; recording and death dates; residence; name and address of executors, administrators, or trustees; estimated values of real and personal property; inventory and appraisal dates; the estate's value according to the appraisals and to the county court; and the names and relationship of heirs. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases.

Records at the Oregon State Archives:
Estate Record [with index], vol. 1, 1852-1892 (1 volume);
Probate Estate Records, 1894-1916 (.10 cu.ft.);
Record of Estates, 1890-1906 (1 volume); vol. 1-2, 1915-1961 (2 volumes).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Estates Fee Book, vol. 4, 1892-1894 (1 volume).

 

Probate Registers

1849-1982

Series records the actions taken by the county's probate court. Information includes case numbers, estate or deceased's name, administrator's or executor's name, dates and types of papers filed, and memoranda and court orders listed by dates of appointment of administrator or executor. Series may also be referred to as probate journals, dockets, or records of actions. Over the years probate jurisdiction has been transferred from the county court to the circuit court in most counties. However, the county courts in Gilliam, Grant, Harney, Malheur, Sherman, and Wheeler Counties continue to hear probate cases. In 1986 circuit courts with probate jurisdiction began recording basic case information on the Oregon Judicial Information Network (OJIN). This network functionally replaced probate dockets and journals previously maintained by the courts. The transition to full use of OJIN by all circuit courts in Oregon took approximately two years. Contact the trial court administrator for access to OJIN. Portions of these records may be restricted.

Records at the Oregon State Archives:
Estates Index [indexes probate case files and journals], 1854-1946 (1 volume);
Index to Estates [acts as docket and indexes case files], vol. 2-6, 1893-1935 (5 volumes);
Probate Court Fee Book [and Docket], 1853-1876 (3 volumes);
Probate Deposition Record, 1890-1906 (1 volume);
Probate Docket [with index], vol. 2-3, 1884-ca.1902 (2 volumes); vol. 6-11, 1900-1921 (6 volumes);
Probate Journal, 1849-1929 (29 volumes).

Records at the Yamhill County 4th Street (Stanard) Building, Trial Court Records Room:
Index to Estates [acts as docket and indexes case files], vol. 7-18, 1935-1982 (12 volumes);
Probate Journal, vol. 16, 1895-1899 (1 volume); vol. 32-58, 1929-1958 (27 volumes).

Records at the Yamhill County Courthouse, Trial Court Office File Room 139:
Master Index to Estates [indexes probate journal-includes insane commitments], 1852-1982 (1 volume); 1852-1982 (8 sheets of microfilm jackets).

 

Road and Bridge Records

1855-[ongoing]

Series documents the development, construction, maintenance, and improvement of county roads and bridges. Records include bonds, general road and highway maps, petitions to have roads constructed or altered, notices, complaints, vacation records, and correspondence. Information includes road numbers and names and descriptions of the activity occurring on the road. Information concerning county roads may be available on the Integrated Road Information System (IRIS) at the county road office. Technical road survey maps may be found in the series titled Road Maps and Survey Notes.

Records at the Oregon State Archives:
County Clerk Bridge Construction Correspondence, 1881-1916 (.05 cu.ft.);
County Court Road Reports, 1899-1900 (.10 cu.ft.);
County Engineer Correspondence, 1929-1933 (.10 cu.ft.);
Record of Road District and Election Precincts [Boundaries-with index], 1881 (1 volume);
Road Petition Record, 1907-1917 (1 volume);
Road Poll Tax Record [with index], 1902-1909 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office:
Old Precinct Maps [includes vicinity, street, and road information], ca.1998-2008 (.40 cu.ft.).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
County Road Surveys [includes reports and petition information-title varies], vol. A-C, 1857-1914 (3 volumes); vol. 1-4, 1855-1907 (4 volumes);
Index to Record of Roads Volumes A & B, 1857-1880 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Old County Street Maps, 1879-ca.1962 (15 maps);
Road Deeds, 1891-1967 (.70 cu.ft.);
Standards and Specifications for Road Construction in Yamhill County, Oregon [Board of Commissioners Order], 1975 (1 volume);
Transportation [Maps-includes survey information, bikeways, indexes, highways-rolled], ca.1939-ca.1983 (3 cu.ft.);
Ways of Necessity [includes road vacations], ca.1972-ca.1976 (.05 cu.ft.).

Records at the Yamhill County Public Works Building, Public Works Department Office:
[County Road Records-includes orders, resolutions, agreements, easements, field notes, bridge information, rights-of-way, maps, work requests, correspondence, and related records], no. MR1-MR8, CR9-CR573, ca.1930-present (40 cu.ft.).

Records at the Yamhill County Public Works Building, Surveyor's Office:
County Road Survey File, County Road File, Market Road File, State Highway Road File [Card Index], n.d. (.10 cu.ft.);
Folders County Roads [Case Files-includes surveys, deeds, commissioners orders, ordinances, and resolutions], no. 39-573, ca.1890-present (5 cu.ft.);
Folders Market Roads and State Highways Public and Private Roads [includes surveys, agreements, deeds, correspondence], ca.1871-present (2.25 cu.ft.);
Road Maps Yamhill & Other Counties, ca.1962-ca.1997 (ca.25 maps).

Records at the Yamhill County Public Works Building, Surveyor's Office Vault:
CRS [County Road Case Files-includes petitions, establishment, vacation, and some survey information], no. 4-584, 1857-1929 (8 cu.ft.).

Records at the Yamhill County Planning and Development Department Office:
Large County Road Maps, 1992 (1 map);
Miscellaneous [Maps-includes forest, highway, etc.], ca.1938-ca.1970 (ca.75 maps);
[Miscellaneous Maps-includes city, vicinity, topographic, zoning, comprehensive plan, census, roads, etc.], ca.1970-ca.1994 (ca.150 maps);
USGS Topo Maps [United States Geological Survey Topographic-includes road index, flood insurance rate, water resources, soils, drainage], ca.1956-ca.1985 (ca.150 maps).

Records at the Yamhill County Web Site:
Yamhill County Transportation System Plan, n.d. (Internet).

 

Road Maps and Survey Notes

1855-[ongoing]

Series documents the surveying and mapping of county roads. Records include road surveyor notes, alignment, profile, and other survey maps, and road registers. Information includes legal descriptions of the roads; road names and numbers; plans and profiles; township, range, and section numbers; dates of activity; and scales. General road maps may be found in the series titled Road and Bridge Records.

Records at the Yamhill County Public Works Building, Public Works Department Office:
[County Road Records-includes orders, resolutions, agreements, easements, field notes, bridge information, rights-of-way, maps, work requests, correspondence, and related records], no. MR1-MR8, CR9-CR573, ca.1930-present (40 cu.ft.).

Records at the Yamhill County Public Works Building, Surveyor's Office:
County Roads Index [Maps], ca.1955-ca.1965 (ca.100 maps);
County Road Survey File, County Road File, Market Road File, State Highway Road File [Card Index], n.d. (.10 cu.ft.);
County Road Surveys [copies], no. 1-576, 1855-1937 (5 binders);
County Road Surveys, vol. 1-4, 1857-1907 (4 inches of aperture cards); vol. A-C, 1857-1915 (6 inches of aperture cards);
Folders County Roads [Case Files-includes surveys, deeds, commissioners orders, ordinances, and resolutions], no. 39-573, ca.1890-present (5 cu.ft.);
Folders Market Roads and State Highways Public and Private Roads [includes surveys, agreements, deeds, correspondence], ca.1871-present (2.25 cu.ft.);
Hwy. 99 [State Highway Maps], ca.1933-present (ca.75 maps);
Market Roads County Roads [Rolled Maps-title varies], ca.1920-present (ca.200 maps);
Public & Private Rds [Road Survey Index Cards], ca.1869-ca.1973 (.10 cu.ft.);
State Highways [Survey Maps], ca.1955-ca.1985 (ca.150 maps);
Yamhill Co. Rd. Indexes [Road], 1920-1985 (ca.50 maps).

Records at the Yamhill County Public Works Building, Surveyor's Upstairs Storage:
[Miscellaneous Market and County Road Survey Maps-rolled-with index], ca.1920-ca.1978 (ca.80 maps).

Records at the Yamhill County Public Works Building, Surveyor's Office Vault:
CRS [County Road Case Files-includes petitions, establishment, vacation, and some survey information], no. 4-584, 1857-1929 (8 cu.ft.).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
County Road Surveys [includes reports and petition information-title varies], vol. A-C, 1857-1914 (3 volumes); vol. 1-4, 1855-1907 (4 volumes);
Index to Record of Roads Volumes A & B, 1857-1880 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Transportation [Rolled Maps-includes survey information, bikeways, indexes, highways], ca.1939-ca.1983 (3 cu.ft.).

Records at the Yamhill County Web Site:
State Highway Roll Maps [Yamhill County], 1925-1989 (Internet).

 

School District Records

1875-1967

Series reports the general and financial statistics of each school district located in the county. Information includes school district number and clerk's name; number of individuals within the district between ages four and twenty; number of teachers employed; number of school houses (owned by the district); number of legal voters; number of libraries and books within each; number of private schools; cash on hand at last report; district tax received from county; state schools funds received; general value of school grounds and furnishings; property values; enrollment; number of students enrolled from outlying districts; school census; and board minutes. Series may also contain school attendance and grade reports and data on students and parents. Records may be titled School District Clerk Annual Report, District Clerk's Book of Records, District Clerk Record Book, or Oregon School Register and Record Book, which is the most comprehensive record of school district activities. School district records have been inventoried through 1965. Access to student records may be restricted by state or federal law.

Records at the Oregon State Archives:
District Clerk's Book of Records [District No. 16], 1893-1894 (1 volume);
District Clerk's Book of Records [District No. 19], 1889-1903 (6 volumes);
District Clerk's Book of Records [District No. 26], 1889-1901 (5 volumes);
District Clerk's Book of Records [District No. 41], 1889-1901 (4 volumes);
District Clerk's Book of Records [District No. 43-High Heaven], 1889-1901 (8 volumes);
District Clerk's Book of Records [District No. 59], 1889-1891 (2 volumes); 1893-1900 (1 volume); 1895-1900 (2 volumes);
District Clerk's Book of Records [District No. 63], 1892-1900 (3 volumes); 1917-1929 (3 volumes);
District Clerk's Book of Records [District No. 64], 1889-1901 (6 volumes);
District Clerk's Book of Records [District No. 78], 1892-1904 (6 volumes);
Gill's School Register [District No. 59], 1886-1887 (1 volume);
[Improved School Register], 1883-1885 (1 volume);
Oregon School Register and Record Book [District No. 2], 1900-1904 (1 volume);
Oregon School Register and Record Book [District No. 26], 1889-1900 (6 volumes);
Oregon School Register and Record Book [District No. 41], 1889-1904 (7 volumes);
Oregon School Register and Record Book [District No. 43-High Heaven], 1889-1902 (9 volumes);
Oregon School Register and Record Book [District No. 57], 1935 (1 volume);
Oregon School Register and Record Book [District No. 59], 1889-1897 (5 volumes);
Oregon School Register and Record Book [District No. 63], 1899-1904 (3 volumes); 1917-1920 (1 volume); 1923-1932 (1 volume);
Oregon School Register and Record Book [District No. 64], 1890-1903 (6 volumes);
Oregon School Register and Record Book [District No. 78], 1892-1905 (9 volumes);
Oregon School Register and Record Book [District No. 82], 1895-1900 (1 volume);
Records of the Minutes of School Meetings of District No. 26, 1885-1888 (1 volume);
Register and Record Book [School District No. 2-Whitecloud], 1861-1891 (1 volume);
School District Assessment Roll, [District 22], 1877 (1 volume);
School District Records [includes budgets, correspondence, and related information], 1897-1958 (1 cu.ft.);
School Register [District No. 26], 1887-1888 (2 volumes).

Records at the Yamhill County Museum (District Clerk's Record Books):
District Clerk's Record Book [District No. 6-Levis], 1913-1919 (1 volume);
District Clerk's Record Book [District No. 9-Chehalem Center], 1917-1919 (1 volume); 1919-1922 (1 volume);
District Clerk's Record Book [District No. 14-Eagle Point], 1889-1892 (1 volume); 1893-1897 (1 volume); 1904-1907 (1 volume); 1912-1917 (1 volume);
District Clerk's Record Book [District No. 19-Moore's Valley], 1929-1935 (1 volume);
District Clerk's Record Book [District No. 31-Fairdale], 1905-1909 (1 volume); 1911-1915 (1 volume); 1915-1921 (1 volume); 1923-1927 (1 volume); 1928 (1 volume);
District Clerk's Record Book [District No. 33-Arbor Green], 1901-1904 (1 volume); 1908-1916 (1 volume); 1916-1921 (1 volume); 1921-1926 (1 volume); 1926-1929 (1 volume); 1930-1939 (1 volume); 1939-1941 (1 volume);
District Clerk's Record Book [District No. 33 and 46], 1876-1889 (1 volume);
District Clerk's Record Book [District No. 35-Gibbs] 1889-1890 (1 volume); 1890-1891 (1 volume); 1891-1892 (1 volume); 1892-1894 (1 volume); 1892-1896 (1 volume); 1894-1896 (1 volume); 1897-1900 (1 volume); 1900-1905 (1 volume); 1927-1930 (1 volume);
District Clerk's Record Book [District No. 43-High Heaven] 1917-1922 (1 volume); 1923-1926 (1 volume); 1925-1929 (1 volume);
District Clerk's Record Book [District No. 47-Walnut Hill] 1913-1915 (1 volume); 1915-1920 (1 volume);
District Clerk's Record Book [District No. 50-Oldsville] 1901-1907 (1 volume); 1916-1921 (1 volume); 1922-1929 (1 volume);
District Clerk's Record Book [District No. 65-Kutch] 1899-1905 (1 volume);
District Clerk's Record Book [District No. 80-Beaver Dam] 1923-1927 (1 volume);
District Clerk's Record Book [District No. 84-Happy Valley], 1920-1921 (1 volume); 1922-1925 (1 volume); 1929-1930 (1 volume).

Records at the Yamhill County Museum (Oregon School Register and Record Books):
Oregon School Register and Record Book [District No. 1-Pioneer], 1904-1911 (1 volume); 1924-1929 (1 volume);
[Oregon School Register and Record Book-District No. 2-Whitecloud], 1944-1949 (1 volume); 1949 (1 volume);
Oregon School Register and Record Book [District No. 5-Intervale], 1902-1905 (1 volume);
Oregon School Register and Record Book [District No. 11-Carlton], 1914-1915 (1 volume); 1914-1916 (1 volume); ca.1915-ca.1918 (2 volumes);
Oregon School Register and Record Book [District No. 14-Eagle Point], 1896-1899 (1 volume); 1913-1917 (1 volume);
Oregon School Register and Record Book [District No. 17-Whitmore], 1897-1899 (1 volume);
Oregon School Register and Record Book [District No. 18-Dayton Prairie], 1890-1892 (1 volume); 1892-1895 (1 volume);
Oregon School Register and Record Book [District No. 19-Moore's Valley], 1934-1937 (1 volume);
Oregon School Register and Record Book [District No. 24-Fairview], 1893-1896 (1 volume); 1911-1912 (1 volume); 1915-1924 (1 volume);
Oregon School Register and Record Book [District No. 33-Arbor Green], 1904-1910 (1 volume); 1928-1938 (1 volume);
Oregon School Register and Record Book [District No. 35-Gibbs], 1888-1890 (1 volume); 1890-1891 (1 volume); 1890-1892 (1 volume); 1892-1894 (1 volume); 1905-1912 (1 volume);
Oregon School Register and Record Book [District No. 36-Upper Gopher Valley], 1919-1930 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-Grade 1-2], 1897-1898 (1 volume);
Oregon School Register and Record Book [District No. 43-High Heaven], 1927-1935 (1 volume); 1936-1939 (1 volume);
Oregon School Register and Record Book [District No. 50-Oldsville], 1918-1925 (1 volume);
Oregon School Register and Record Book [District No. 64-Pleasantdale], 1908-1913 (1 volume); 1914-1918 (1 volume); 1922-1925 (1 volume); 1928-1933 (1 volume); 1934-1938 (1 volume); 1934-1939 (1 volume); 1939-1942 (1 volume); 1940-1941 (1 volume);
Oregon School Register and Record Book [District No. 75-St. Joseph], 1928-1933 (1 volume);
Oregon School Register and Record Book [District No. 80-Beaver Dam], 1904-1914 (1 volume);
Oregon School Register and Record Book [District No. 84-Happy Valley], 1912-1925 (1 volume); 1927-1935 (1 volume).

Records at the Yamhill County Museum (Other School Records):
Book of Minutes of Carlton School Board [District No. 64], 1875-1907 (1 volume);
[Clerk's Annual Census Reports-District No. 35-Gibbs-photocopies], 1911-1952 (.05 cu.ft.);
Day-Book School Dist. # 8 Sitton School [Register], 1890-1935 (1 volume);
Gill's School Register [District No. 7-Briedwell], 1888-1889 (1 volume);
Gill's School Register [District No. 39-Mt. Richmond], ca.1881-ca.1888 (1 volume);
[School Book of District No. 35-Gibbs], 1875-1888 (1 volume);
School Directory Yamhill County [with gaps], 1933-1966 (.10 cu.ft.);
School Records [District No. 27-Webfoot and District No. 28-Dayton-includes district clerk record book], 1879-1897, 1925 (.10 cu.ft.);
School Records Waddell School [District No. 12], 1872-1891 (.10 cu.ft.).

Records at the Willamette Education Service District Yamhill Center, Administration Office, Vault:
Oregon School Register and Record Book [District No. 47-Walnut Hill], 1912-1917 (1 volume); 1917-1920 (1 volume); 1921-1929 (1 volume);
Oregon School Register and Record Book [District No. 85], 1923-1929 (1 volume).

Records at the McMinnville School District Administration Building, Records Room (District Clerk's Record Book):
District Clerk's Record Book [District No. 6], 1944-1945 (1 volume);
District Clerk's Record Book [District No. 8], 1934-1944 (1 volume);
District Clerk's Record Book [District No. 12], 1938-1941 (1 volume);
District Clerk's Record Book [District No. 14-Eagle Point], 1941-1949 (1 volume);
District Clerk's Record Book [District No. 22-Lafayette-loose pages], 1955-1960 (.10 cu.ft.);
District Clerk's Record Book [District No. 24], 1939-1944 (1 volume);
District Clerk's Record Book [District No. 40 McMinnville-includes minutes only], 1929-1930 (1 volume);
District Clerk's Record Book [District No. 41-Peavine], 1941-1944 (1 volume);
District Clerk's Record Book [District No. 50-Oldsville], 1929-1939 (1 volume); 1940-1944 (1 volume);
District Clerk's Record Book [District No. 51], 1945-1948 (1 volume);
District Clerk's Record Book [District No. 51-includes minutes and financial information only], 1929-1938 (1 volume);
District Clerk's Record Book [District No. 63], 1940-1945 (1 volume);
District Clerk's Record Book [District No. 66], 1929-1936 (1 volume);
District Clerk's Record Book [District No. 75-St. Joseph], 1939-1941 (1 volume);
District Clerk's Record Book [District No. 86], 1937-1945 (1 volume).

Records at the McMinnville School District Administration Building, Records Room (Microfilm Reels 3-5):
Minutes [School Board-District No. 40-McMinnville], 1890, 1916-1966 (3 reels of microfilm).

Records at the McMinnville School District Administration Building, Records Room (Microfilm Reel 6):
Budgets [School District No. 40-McMinnville], 1954-1965 (1 reel of microfilm);
District Clerk's Record Book [District No. 6], 1944-1945 (1 reel of microfilm);
District Clerk's Record Book [District No. 8], 1936-1942 (1 reel of microfilm);
District Clerk's Record Book [District No. 14], 1941-1949 (1 reel of microfilm);
District Clerk's Record Book [District No. 24], 1939-1945 (1 reel of microfilm);
District Clerk's Record Book [District No. 41], 1941-1944 (1 reel of microfilm);
District Clerk's Record Book [District No. 50], 1929-1944 (1 reel of microfilm);
District Clerk's Record Book [District No. 63], 1940-1945 (1 reel of microfilm);
District Clerk's Record Book [District No. 75], 1939-1941 (1 reel of microfilm);
District Clerk's Record Book [District No. 86], 1937-1945 (1 reel of microfilm);
Minutes [School Board-District No. 6], 1944-1945 (1 reel of microfilm); 1955-1961 (1 reel of microfilm);
Minutes [School Board-District No. 8], 1936-1942 (1 reel of microfilm);
Minutes [School Board-District No. 14-Eagle Point], 1941-1949 (1 reel of microfilm);
Minutes [School Board-District No. 24], 1939-1945 (1 reel of microfilm);
Minutes [School Board-District No. 40], 1938-1939 (1 reel of microfilm);
Minutes [School Board-District No. 41-Peavine], 1941-1944 (1 reel of microfilm);
Minutes [School Board-District No. 50], 1929-1944 (1 reel of microfilm);
Minutes [School Board-District No. 51-Bellevue], 1929-1949 (1 reel of microfilm);
Minutes [School Board-District No. 63], 1945 (1 reel of microfilm);
Minutes [School Board-District No. 66], 1929-1936 (1 reel of microfilm);
Minutes [School Board-District No. 75-St. Joseph], 1939-1945 (1 reel of microfilm);
Minutes [School Board-District No. 86], 1938-1945 (1 reel of microfilm).

Records at the McMinnville School District Administration Building, Records Room (Microfilm Reel 7):
Clerk's Annual Report [District No. 22-Lafayette], 1951-1952, 1954-1956 (1 reel of microfilm);
District Clerk's Record Book [District No. 22-Lafayette], 1922-1926 (1 reel of microfilm); 1938-1943 (1 reel of microfilm); 1945-1951 (1 reel of microfilm); 1955-1960 (1 reel of microfilm);
District Clerk's Record Book [District No. 51], 1930-1938 (1 reel of microfilm);
District Clerk's Record Book [District No. 66], 1930-1936 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 22-Lafayette], 1939-1943 (1 reel of microfilm); 1955-1956 (1 reel of microfilm); 1956-1957 (1 reel of microfilm); 1957-1958 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 22-Lafayette-Grades 1-2, 4-8], 1957-1958 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 22-Lafayette-Grades 1, 3-6, 8], 1946-1955 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 22-Lafayette-Grades 1, 3-8], 1956-1957 (1 reel of microfilm); 1958-1959 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 22-Lafayette-Grades 1-5, 7], 1960-1961 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 22-Lafayette-Grades 1-6], 1961-1967 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 22-Lafayette-Grades 1-8], 1949-1955 (1 reel of microfilm); 1959-1960 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 22-Lafayette-Grades 1-12], 1943-1949 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 22-Lafayette-Grades 5-12], 1935-1943 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 22-Lafayette-Grades 7-8], 1895-1896 (1 reel of microfilm);
Oregon Teacher's Annual Reports [District No. 22-Lafayette], 1951-1952, 1954-1956 (1 reel of microfilm).

Records at the McMinnville School District Administration Building, Records Room (Microfilm Reels 8-10):
Oregon School Register and Record Book [Adams School], 1955-1956 (1 reel of microfilm); 1956-1957 (1 reel of microfilm); 1957-1958 (1 reel of microfilm); 1958-1959 (1 reel of microfilm); 1959-1960 (1 reel of microfilm); 1960-1961 (1 reel of microfilm);
Oregon School Register and Record Book [Memorial School], 1948-1949 (1 reel of microfilm); 1949-1950 (1 reel of microfilm); 1950-1951 (1 reel of microfilm); 1952-1953 (1 reel of microfilm); 1953-1954 (1 reel of microfilm); 1954-1955 (1 reel of microfilm); 1955-1956 (1 reel of microfilm); 1956-1957 (1 reel of microfilm); 1957-1958 (1 reel of microfilm); 1958-1959 (1 reel of microfilm); 1959-1960 (1 reel of microfilm); 1960-1961 (1 reel of microfilm); 1961-1962 (1 reel of microfilm); 1962-1963 (1 reel of microfilm); 1963-1964 (1 reel of microfilm); 1964-1965 (1 reel of microfilm);
Oregon School Register and Record Book [Newby School], 1962-1963 (1 reel of microfilm); 1963-1964 (1 reel of microfilm); 1964-1965 (1 reel of microfilm).

Records at the McMinnville School District Administration Building, Records Room (Microfilm Reels 11-12):
Oregon School Register and Record Book [District No. 40-McMinnville-Cook School], 1944-1945 (1 reel of microfilm); 1945-1946 (1 reel of microfilm); 1947-1948 (1 reel of microfilm); 1948-1949 (1 reel of microfilm); 1949-1950 (1 reel of microfilm); 1950-1951 (1 reel of microfilm); 1951-1952 (1 reel of microfilm); 1952-1953 (1 reel of microfilm); 1953-1954 (1 reel of microfilm); 1954-1955 (1 reel of microfilm); 1955-1956 (1 reel of microfilm); 1956-1957 (1 reel of microfilm); 1957-1958 (1 reel of microfilm); 1958-1959 (1 reel of microfilm); 1959-1960 (1 reel of microfilm); 1960-1961 (1 reel of microfilm); 1961-1962 (1 reel of microfilm); 1962-1963 (1 reel of microfilm); 1963-1964 (1 reel of microfilm); 1964-1965 (1 reel of microfilm).

Records at the McMinnville School District Administration Building, Records Room (Microfilm Reel 13):
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grade 1], 1947-1948 (1 reel of microfilm); 1948-1949 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Cook School], 1889-1890 (1 volume); 1890-1891 (1 reel of microfilm); 1891-1892 (1 reel of microfilm); 1892-1893 (1 reel of microfilm); 1895-1896 (1 reel of microfilm); 1896-1897 (1 reel of microfilm); 1897-1898 (1 reel of microfilm); 1898-1899 (1 reel of microfilm); 1899-1900 (1 reel of microfilm); 1910-1914 (1 reel of microfilm); 1916-1921 (1 reel of microfilm); 1922-1925 (1 reel of microfilm); 1924-1927 (1 reel of microfilm); 1928-1933 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Cook School-Grades 5-6], 1895-1897 (1 reel of microfilm); 1896-1897 (1 reel of microfilm);
Oregon School Register [District No. 40-McMinnville-Cook School], 1915-1920 (1 reel of microfilm); 1915-1925 (1 reel of microfilm); 1919-1922 (1 reel of microfilm); 1921-1924 (1 reel of microfilm);
Teacher's Annual Report [District No. 40-McMinnville-Cook School], 1952-1963 (1 reel of microfilm).

Records at the McMinnville School District Administration Building, Records Room (Microfilm Reel 14):
Clerk's Semi Annual Report [District No. 40-McMinnville-Columbus School], 1921-1925 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School], 1940-1941 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grade 1], 1897-1898 (1 reel of microfilm); 1916-1921 (1 reel of microfilm); 1924 (1 reel of microfilm); 1925-1927 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grades 1-2], 1889-1890 (1 reel of microfilm); 1890-1891 (1 reel of microfilm); 1893-1894 (1 reel of microfilm); 1894-1895 (1 reel of microfilm); 1895-1896 (1 reel of microfilm); 1897-1898 (1 reel of microfilm); 1898-1899 (1 reel of microfilm); 1899-1900 (1 reel of microfilm); 1913-1916 (1 reel of microfilm); 1919-1920 (1 reel of microfilm); 1922-1923 (1 reel of microfilm); 1925 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grades 1-3], 1896-1897 (1 reel of microfilm); 1910-1914 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grades 1-6], 1909-1913 (1 reel of microfilm); 1913-1919 (1 reel of microfilm); 1913-1920 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grades 1-9], 1910-1912 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grade 2], 1893-1894 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grades 2-3], 1892-1893 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grade 3], 1894-1895 (1 reel of microfilm); 1918-1922 (1 reel of microfilm); 1925-1928 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grades 3-4], 1890-1891 (1 reel of microfilm); 1893-1894 (1 reel of microfilm); 1894-1895 (1 reel of microfilm); 1897-1898 (1 reel of microfilm); 1899-1900 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grade 4], 1892-1893 (1 reel of microfilm); 1893-1894 (1 reel of microfilm); 1910-1914 (1 reel of microfilm); 1925-1928 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grades 4-5], 1900 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grades 4-6], 1895-1896 (1 reel of microfilm); 1896-1897 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grades 5-6], 1894-1895 (1 reel of microfilm); 1896-1897 (1 reel of microfilm); 1897-1898 (1 reel of microfilm); 1899-1900 (1 reel of microfilm); 1911-1915 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grades 5-7], 1903 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grade 6], 1915-1921 (1 reel of microfilm); 1924-1926 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grades 6-7], 1902 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grade 7], 1908-1910 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grades 7-8], 1889-1890 (1 reel of microfilm); 1893-1894 (1 reel of microfilm); 1895-1896 (1 reel of microfilm); 1896-1897 (1 reel of microfilm); 1898-1899 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grades 8], 1899-1900 (1 reel of microfilm);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Grades 9-10], 1896-1897 (1 reel of microfilm); 1899-1900 (1 reel of microfilm).

Records at the McMinnville School District Administration Building, Records Room (Microfilm Reels 16-18):
Oregon School Register and Record Book [District No. 40-McMinnville-Junior High School], 1945-1946 (1 reel of microfilm); 1946-1947 (1 reel of microfilm); 1947-1948 (1 reel of microfilm); 1948-1949 (1 reel of microfilm); 1953-1954 (1 reel of microfilm); 1954-1955 (1 reel of microfilm); 1955-1956 (1 reel of microfilm); 1956-1957 (1 reel of microfilm); 1957-1958 (1 reel of microfilm); 1958-1959 (1 reel of microfilm); 1959-1960 (1 reel of microfilm); 1960-1961 (1 reel of microfilm);1961-1962 (1 reel of microfilm);1962-1963 (1 reel of microfilm); 1963-1964 (1 reel of microfilm); 1964-1965 (1 reel of microfilm).

Records at the McMinnville School District Administration Building, Records Room (Microfilm Reel 20):
Oregon School Register and Record Book [District No. 40-McMinnville-High School], 1894-1895 (1 reel of microfilm); 1895-1896 (1 reel of microfilm); 1901 (1 reel of microfilm); 1903 (1 reel of microfilm); 1903-1904 (1 reel of microfilm); 1904-1905 (1 reel of microfilm); 1907-1908 (1 reel of microfilm); 1910-1911 (1 reel of microfilm); 1912-1913 (1 reel of microfilm); 1913-1914 (1 reel of microfilm); 1914-1915 (1 reel of microfilm); 1915 (1 reel of microfilm); 1915-1916 (1 reel of microfilm); 1919-1920 (1 reel of microfilm); 1920-1921 (1 reel of microfilm); 1921-1922 (1 reel of microfilm); 1922-1923 (1 reel of microfilm); 1923-1924 (1 reel of microfilm); 1924-1925 (1 reel of microfilm); 1925 (1 reel of microfilm); 1925-1926 (1 reel of microfilm); 1926-1927 (1 reel of microfilm); 1927 (1 reel of microfilm); 1927-1928 (1 reel of microfilm); 1928-1929 (1 reel of microfilm); 1929-1930 (1 reel of microfilm); 1931-1932 (1 reel of microfilm); 1933-1935 (1 reel of microfilm); 1935-1936 (1 reel of microfilm); 1941-1942 (1 reel of microfilm); 1942-1943 (1 reel of microfilm); 1944-1945 (1 reel of microfilm); 1946-1947 (1 reel of microfilm); 1947-1948 (1 reel of microfilm); 1948-1949 (1 reel of microfilm); 1949-1950 (1 reel of microfilm); 1950-1951 (1 reel of microfilm); 1951-1952 (1 reel of microfilm); 1952-1953 (1 reel of microfilm); 1953-1954 (1 reel of microfilm); 1954-1955 (1 reel of microfilm); 1955-1956 (1 reel of microfilm); 1956-1957 (1 reel of microfilm); 1957-1958 (1 reel of microfilm).

Records at the McMinnville School District Administration Building, Records Room (Microfilm Reel 31):
Oregon School Register and Record Book [No school given], 1941-1942 (1 reel of microfilm); 1947-1948 (1 reel of microfilm).

Records at the McMinnville School District Administration Building, Records Room (Miscellaneous School Records):
Academic Compositions [Board of Directors Meeting School District 51-Minutes], 1939-1949 (1 volume);
Clerk's Semi Annual Report [District No. 40-McMinnville-Columbus School], 1921-1925 (.10 cu.ft.);
McMinnville Junior-Senior High School Class Report, 1910-1914 (1 volume); 1920-1925 (1 volume);
McMinnville School Budget [District 40], 1916-1921 (1 volume);
[Minutes of Meetings With Reference to P.W.A. Project New High School [District 40-McMinnville-Public Works Administration], 1938-1939 (1 volume);
Record [McMinnville School Budget-District 40], 1903-1916 (1 volume);
[School Board Meeting Minutes-District 40-McMinnville], 1916-1926 (1 volume); 1930-1937 (1 volume); 1937-1938 (1 volume); 1938-1939 (.05 cu.ft.);
School Census [District No. 40-McMinnville-title varies], 1947-1948 (1 volume); 1948 (1 volume); 1954-1957 (1 volume); 1958 (1 volume); 1960 (1 volume); 1962-1963 (1 volume); 1965-1966 (1 volume);
[School District No. 40 Records-School Board Meeting Minutes-District 40-McMinnville], 1905-1916 (1 volume).

Records at the McMinnville School District Administration Building, Records Room (Oregon School Register and Record Book):
Oregon School Register and Record Book [District No. 6], 1921-1927 (1 volume); 1928-1938 (1 volume); 1938-1939 (1 volume); 1942-1945 (1 volume);
Oregon School Register and Record Book [District No. 12-Waddell], 1943-1944 (1 volume); 1943-1945 (1 volume);
Oregon School Register and Record Book [District No. 13-Masonville], 1943-1949 (1 volume);
Oregon School Register and Record Book [District No. 22-Lafayette], 1919-1924 (1 volume); 1922-1928 (1 volume); 1925-1929 (1 volume); 1942-1943 (1 volume);
Oregon School Register and Record Book [District No. 22-Lafayette Grades 1-2], 1925-1929 (1 volume);
Oregon School Register and Record Book [District No. 22-Lafayette Grades 5-6], 1926-1932 (1 volume);
Oregon School Register and Record Book [District No. 22-Lafayette Grades 7-8], 1916-1917 (1 volume);
Oregon School Register and Record Book [District No. 22-Lafayette High School], 1925-1930 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School], 1939-1940 (1 volume); 1940-1941 (2 volumes);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School Grade 1], 1897-1898 (1 volume); 1901 (1 volume); 1919-1920 (1 volume); 1927-1932 (1 volume); 1932-1938 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School Grades 1-2], 1901-1902 (3 volumes);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School Grades 1-6], 1941-1942 (1 volume); 1942-1943 (1 volume); 1943-1944 (1 volume); 1944-1945 (1 volume); 1948-1949 (2 volumes); 1949-1950 (2 volume); 1950-1951 (1 volume); 1951-1952 (1 volume); 1952-1953 (1 volume); 1953-1954 (1 volume); 1954-1955 (1 volume); 1955-1956 (1 volume); 1956-1957 (1 volume); 1957-1958 (1 volume); 1958-1959 (1 volume); 1959-1960 (1 volume); 1960-1961 (1 volume); 1961-1962 (1 volume); 1962-1963 (1 volume); 1963-1964 (1 volume); 1964-1965 (1 volume); 1965-1966 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School Grade 2], 1902-1903 (1 volume); 1927-1928 (1 volume); 1932-1933 (1 volume); 1937-1939 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School Grade 3], 1928-1933 (1 volume); 1933-1939 (1 volume); 1939-1940 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School Grades 3-4], 1897-1898 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School Grade 4], 1928-1934 (1 volume); 1934-1939 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School Grades 4-5], 1900 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School Grade 5], 1927-1931 (1 volume); 1931-1936 (1 volume); 1936-1937 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School Grades 5-6], 1898-1899 (1 volume); 1903 (1 volume); 1909-1913 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School Grades 5-7], 1906-1909 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School Grade 6], 1901 (1 volume); 1910 (1 volume); 1927-1931 (1 volume); 1931-1937 (1 volume); 1937-1939 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School Grade 7], 1902-1903 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School Grades 7-8], 1898-1899 (1 volume); 1911-1914 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School Grade 9], 1904-1905 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School Grades 9-10], 1891-1892 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-Columbus School-Teacher Alderman], 1901 (1 volume);
Oregon School Register and Record Book [District No. 40-McMinnville-High School], 1894-1895 (1 volume); 1895-1896 (1 volume); 1929-1930 (1 volume);
Oregon School Register and Record Book [District No. 47], 1931-1939 (1 volume);
Oregon School Register and Record Book [District No. 50-Oldsville], 1925-1936 (1 volume); 1937-1939 (1 volume); 1942-1943 (1 volume); 1945-1946 (1 volume); 1946-1947 (1 volume); 1947-1948 (1 volume); 1948-1949 (1 volume);
Oregon School Register and Record Book [District No. 66], 1924-1937 (1 volume);
Oregon School Register and Record Book [District No. 84-Happy Valley], 1941-1945 (1 volume).

 

Superintendent of Schools Records

1888-1951

Series documents the official and financial affairs of the superintendent of schools concerning teachers, students, and schools located in the county. Records include annual statements on the condition of common (public) schools in the county, school district boundary records, school district accounts, and book purchases. Information includes financial information, school curricula, boundary descriptions, and enrollment and attendance data. Superintendent of schools records have been inventoried through 1965.

Records at the Oregon State Archives:
District Boundary Description Record, 1889-1906 (2 volumes);
District Clerk's Annual Reports [Superintendent's Record-includes abstracts from all districts], 1901-1912 (2 volumes);
School District Boundary Descriptions, 1892 (1 volume);
Superintendent of School Records [Record of Annual Reports, Disbursements, Etc.], 1891-1901 (1 volume);
Teacher Certification Register, 1888-1913 (2 volumes).

Records at the Yamhill County Museum, Wood Cabinets:
[County School Superintendent Trifolded Records-includes various school district annual reports, census reports, budgets, teacher's reports, high school reports, and related documents], 1911-1933 (8 cu.ft.);
Eighth Grade Exemptions [Application Cards-various school districts], 1929-1932 (.20 cu.ft.);
Finished Grades [Superintendent's Record of Eighth Grade Examinations-Cards], ca.1914-ca.1942 (1.25 cu.ft.);
Teacher's Contracts [Registration of Teachers' Contracts and Certificates-Cards-includes teacher certification information], ca.1909-ca.1951 (1.50 cu.ft.);
Teachers Grades [Record of Teachers' Examination-Cards], 1917-1932 (.25 cu.ft.).

 

Surveyor Field Notes and Plats

1851-[ongoing]

Series documents surveys of county land by the county or licensed professional surveyors. Records include log books, field notes, and plats. An index may also be included. Information includes survey dates; who the survey was for; donation land claims; township, range, section, and survey numbers; a history of previous surveys made for the area; descriptions of land, vegetation, and soil; landmarks; metes and bounds of tracts surveyed; and surveyor's names. Plats also include corner restoration marks, scales, dates created and filed, and donation land claim owners.

Records at the Yamhill County Courthouse, Clerk's Office:
[Surveyor's Maps], 1984 (1 reel of microfilm);
[Township Plats-includes Donation Land Claim information], vol. 1-9, 1852-1975 (1 reel of microfilm); 1852-1893 (36 aperture cards);
[Townships-U.S. Survey Plats-includes Donation Land Claim information-with index], ca.1852-ca.1893 (.50 inch of aperture cards);
[Yamhill County Surveys], no. 7800-8200, 1912-n.d. (1 reel of microfilm).

Records at the Yamhill County Public Works Building, Surveyor's Office:
BLM Dependent Resurveys [Bureau of Land Management], ca.1855-ca.1980 (8 inches of aperture cards);
Book [County Record of Surveys], vol. A, 2, D-L, 1855-1961 (15 volumes);
County Surveys [Card Index], no. 1C-8898, 1882-1987 (1.50 cu.ft.);
County Surveys [Plats], no. 1-12273, 1856-2007 (10 feet of aperture cards);
County Surveys, vol. A, 1856-1968 (2 inches of aperture cards);
Current Surveys [Plats], no. 12500--12699, 2009-present (200 plats);
Field Notes [Surveyor's-by township and range], ca.1988-ca.1992 (.50 cu.ft.);
Resettlement Surveys, ca.1938-ca.1974 (ca.75 maps);
Survey Folders [includes fields notes, narratives, and drawings], no. 1-12210, 1855-2006 (18 cu.ft.);
Survey Index Book, ca.1855-1980 (6 inches of aperture cards);
[Survey Plats Visual Index-on assessor's plat base], ca.1852-present (26 volumes).

Records at the Yamhill County Public Works Building, Surveyor's Office Vault:
County Surveys [Plats], no. 11648--12499, 2002-2008 (ca.850 plats);
County Surveys, vol. A, 1856-1868 (1 volume);
[Surveyor's Field Notes-Books], 1852-present (8 cu.ft.);
U.S. Survey Notes [duplicate typed set of original notes], ca.1851-ca.1960 (6 binders).

Records at the Yamhill County Public Works Building, Surveyor's Upstairs Storage:
Surveys [County-paper copies], no. 684-10489, 1879-1995 (20 cu.ft.).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
County Surveys [includes no. 212-680], vol. 2, 1868-1879 (1 volume);
[Record of Surveys-includes no. 684-952-with index], volume D, 1879-1886 (1 volume);
Record of Surveys [includes no. 953-3052-with index], vol. E-I, 1886-1947 (5 volumes);
Surveyor [Record-includes no. 3060-4185-some with index], vol. J-N, 1947-1967 (5 volumes).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Tracings [County Survey-includes plat volumes D-Y], no. 723-11646, 1880-2002 (ca.10975 plats).

Records at the Yamhill County Web Site:
Surveys, Subdivisions and Partitions in a Searchable Database [Plats], ca.1855-present (Internet);
Visual Index to Help You Locate Surveys [similar to assessor maps], ca.1999 (Internet).

Records at a Related Web Site:
Online Land Records [includes various federal land survey records related to Oregon such as survey plats and field notes, mineral surveys, and historical indices], ca.1850-present (Bureau of Land Management).

 

Tax Lot Cards

1870-1978

Tax lot cards, which contain official descriptions of real property, are used to track land ownership and lot size and also may serve as a deed reference. Records include tax lot number; the location of the land in reference to township, range, and section; and a description and record of changes to the property, acreage, and land owner.

Since 1979 tax lot deed reference information has been maintained on computer in the assessor's office.

Records at the Yamhill County Courthouse, Assessor's Office:
Assessment Roll Cards [Continuing-includes tax lot information], 1947-1978 (39 reels of microfilm);
Old Tax Lot Number Books, n.d. (3 reels of microfilm).

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
[Deed Reference Cards-includes tax lot information-mostly in green metal boxes], ca.1870-ca.1950 (13 cu.ft.).

 

Water Rights Records

1905-1979

Series documents the authorization by the state and local governments for the use of public waters. Series includes water rights, licenses, and certificates of water rights issued by the state and filed with the county. Records may include alphabetical indexes to the certificates, transcripts, statements, evidence, and other records specifically related to water rights cases heard by circuit and appellate courts. Information includes names of individuals proving water rights; locations of water rights including the township, range, and section number; descriptions of land under such rights; and limitations of appropriations of rights and use of rights (i.e., length of time, usage). Original water rights certificates are filed with the Oregon Water Resources Department.

Records at the Yamhill County Stern Building, Clerk's Office Basement Archives Room:
Record of Water Rights [with index], vol. 2-3, 1947-1970 (2 volumes);
Tualatin Valley Water Rights [Findings of Fact and Order of Determination], ca.1960 (1 volume);
Water Record [with index], vol. 1, 1905-1945 (1 volume).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Hearing Record [State Water Resources Board-Tualatin River], 1971 (1 volume);
Surface Water [Rolled Maps-includes adjudication, drainage, rivers, reservoirs], ca.1967-ca.1979 (2 cu.ft.).

 

Zoning Records

1959-[ongoing]

Series documents the development and implementation of codes and policies relating to the zoning of county lands and to illustrate and locate the various zoned areas within the county. Records include uniform zone codes and ordinances depicting various zoned lands in the county. Information in codes and ordinances includes definition, code/ordinance numbers, purposes, uses, conditions for use, and changes made to codes/ordinances. Maps include area and/or zone descriptions, dates created, scales, and commissioners' signatures. Areas are typically zoned for residential, industrial, commercial, flood plain, agricultural, timber, public and government, and mineral extraction uses.

The GIS-based Yamhill County Web Maps include assessor, fire district, flood plain, soil, and survey maps as well as planning zone maps with comprehensive plan and zoning information.

Records at the Yamhill County Planning and Development Department Office:
Docket Book [documents land use actions including subdivisions, partitions, comprehensive plan amendments, zone changes, and other actions], 1994-2008 (15 binders);
Large County Road Maps [includes zoning maps and ordinances], 1961, 1968 (ca.20 maps);
[Miscellaneous Maps-includes city, vicinity, topographic, zoning, comprehensive plan, census, roads, etc.], ca.1970-ca.1994 (ca.150 maps);
Old Zoning and Land Use Ordinances [includes comprehensive plan and subdivision ordinances], 1975-1980 (1 binder);
[Planning Dockets-documents land use actions including subdivisions, partitions, comprehensive plan amendments, zone changes, and other actions], 1966-1996 (7 reels of microfilm);
[Tax Lot Files-documents land use actions including subdivisions, partitions, comprehensive plan amendments, zone changes, and other actions], ca.1966-present (ca.400 cu.ft.);
Township Maps Forestry Maps [includes zoning, comprehensive plan, forest], ca.1965-1994 (ca.50 maps);
Yamhill County Zoning Ordinance, 1975 (1 binder); 1976 (1 binder); 1982 (1 binder); 1988 (1 binder); 1989 (1 binder);
[Zoning Base Maps], ca.1985-present (200 maps);
Zoning Maps, 1976 (2 binders); 1980 (2 binders).

Records at the Yamhill County Planning and Development Department Office Counter Area:
Measure 37 Zoning Ord. [Ordinance], ca.1976-present (1 binder);
[Yamhill County Zoning Ordinance], 1976 (1 binder);
[Zoning Counter Maps], n.d.-present (4 volumes);
Zoning Ordinance, 1982 (1 binder).

Records at the Yamhill County Public Works Building, Surveyor's Office:
Zoning Plats, n.d. (7 inches of aperture cards).

Records at the Yamhill County County Commissioners' Office:
Ordinances [County-includes comprehensive plan and zoning information], no. 1-859, 1961-present (7 cu.ft.).

Records at the Yamhill County Stern Building, Clerk's Office:
Ordinances [County-includes comprehensive plan and zoning information], no. 236-767, 1980-2005 (3 binders).

Records at the Yamhill County Stern Building, Clerk's Office Basement Plat Room:
Planning Comm. [Zoning Ordinance Records], 1961-1969 (.15 cu.ft.);
Yamhill County Land Use Ordinances [includes zoning], 1976-1979 (1 volume);
Zoning/Comp. Plan [Maps-rolled], ca.1968-ca.1986 (ca.3 cu.ft.).

Records at the Yamhill County Web Site:
Administrative Ordinances [includes zoning, subdivision, and other ordinances], 1959-present (Internet);
Yamhill County Zoning by Address
[includes parcel number, street address, and zoning designation], n.d.-present (Internet);
Zoning Ordinance, n.d.-present (Internet).


Inventory by Gary Halvorson, Senior Archivist
Last Update: November 1, 2010

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