Oregon Bulletin

February 1, 2014

Board of Architect Examiners, Chapter 806

Rule Caption: Use of Electronic Seals and Signatures

Adm. Order No.: BAE 3-2013

Filed with Sec. of State: 12-30-2013

Certified to be Effective: 1-1-14

Notice Publication Date:

Rules Amended: 806-010-0045

Subject: Clarifies rules relating to requirements for the use of electronic seals and signatures.

Rules Coordinator: Jim Denno—(503) 763-0662


Stamps, Seals and Signatures

(1) Every registered architect shall have a stamp or seal bearing the name of the registrant only, together with the city and state in which the architect’s principal office is located. The stamp or seal may include the architect’s registration number issued by the Oregon Board.

(2) The seal must be one of crimp type, rubber stamp type; computer generated type, or may be electronic.

(3) All technical submissions which are required by public authorities for building permits or regulatory approvals, or are intended for construction purposes, including all addenda and other changes to such submissions, shall be sealed and signed by the architect.

(4) The term “signature” or “signed” as used in ORS Chapter 671 means the following:

(a) A handwritten or digital representation of your handwritten identification that represents the act of putting your name on a document to attest to its validity. The handwritten or digital representation must be:

(A) An original written by hand;

(B) A scanned image of an original, handwritten identification; or

(C) A digital identification that is an electronic authentication process attached to or logically associated with an electronic document.

(b) Signatures must be:

(A) Permanently affixed to the document(s) being certified;

(B) Applied to the document by the identified licensee;

(C) Placed across the seal/stamp of the licensee.

(D) Unique to the licensee using it;

(E) Capable of independent verification;

(F) Under the exclusive control of the licensee using it.

(5) The stamp with the registrant’s manual or digital signature must appear on the original title page of specifications and on every sheet of the drawings intended for permit and construction, whether or not the project is exempt under ORS 671.030, and must be the stamp of a registered, legally responsible member or employee of the firm. The originals may be reproduced for permit and construction purposes.

(6) By signing and sealing a technical submission the architect represents that the architect was in responsible control over the content of such technical submissions during their preparation and has applied the required professional standard of care.

(7) An architect may not seal and sign, or countersign, or allow his or her seal or signature to be affixed to any architectural plans, drawings, documents, specifications or reports not prepared by him or her or under his or her responsible control and supervision.

(a) Reviewing, or reviewing and editing, specifications and documents intended for permit and construction after they have been prepared by others does not constitute the exercise of responsible control and supervision because the reviewer has neither control over nor detailed knowledge of the content of such submissions throughout their preparation.

(b) Any architect signing or sealing technical submissions not prepared by that architect, but prepared under the architect’s responsible control by persons not regularly employed in the office where the architect is resident, will maintain and make available to the Board, upon request, adequate records to demonstrate the nature and extent of the architect’s control over, and detailed knowledge of, such technical submissions throughout their preparation.

(8) Notwithstanding other sections of this rule, a successor registered architect may complete a deceased or disabled architect’s drawings and specifications intended for permitting and construction as though they were the successor’s original, but must perform a thorough review and will become fully responsible for the content. The successor registered successor architect must use his or her own title block, seal, and signature, and must remove the title block, seal, and signature of the deceased or disabled architect.

[ED. NOTE: Images referenced are available from the agency.]

Stat. Auth.: ORS 671.125

Stats. Implemented: ORS 671.020

Hist.: AE 5, f. 12-22-64; AE 11, f. 2-15-74, ef. 3-11-74; AE 2-1978, f. & ef. 3-6-78; AE 1-1979, f. 5-31-79, ef. 6-1-79; AE 3-1979, f. & ef. 11-29-79; AE 1-1996, f. 1-23-96, cert. ef. 2-1-96; AE 2-1997, f. & cert. ef. 9-24-97; BAE 1-1999, f. & cert. ef. 3-25-99; BAE 3-2000, f. & cert. ef. 7-24-00; BAE 4-2004, f. & cert. ef. 5-5-04; BAE 1-2012, f. & cert. e.f 1-4-12; BAE 3-2013, f. 12-30-13, cert. ef. 1-1-14

Rule Caption: Reciprocal Registration of NCARB Certified Licensees of Other Jurisdictions

Adm. Order No.: BAE 4-2013

Filed with Sec. of State: 12-30-2013

Certified to be Effective: 1-1-14

Notice Publication Date:

Rules Amended: 806-010-0035

Subject: Allows individuals licensed in other jurisdictions that have the NCARB Certificate to register by reciprocity without additional requirements.

Rules Coordinator: Jim Denno—(503) 763-0662


Registration by Reciprocity

(1) To become registered by reciprocity to practice architecture in Oregon, an individual must possess an active registration from another board-recognized jurisdiction, and

(a) Possess an active NCARB Certificate, or

(b) Possess documentary evidence of the following:

(A) A first professional degree in architecture from a NAAB-accredited program of architecture;

(B) Successful completion of all sections of the ARE;

(C) Completion of the NCARB IDP program or two years of consecutive and active practice in architecture in a board-recognized jurisdiction after initial registration;

(D) If an individual has not previously been examined for seismic and lateral forces knowledge through successful completion of an NCARB examination in 1965 or later, the individual must provide evidence of successfully completing the NCARB Division Structural Systems examination.

(2) All applicants for registration by reciprocity must:

(a) Complete the Reciprocity Application;

(b) Pay required fees;

(c) Provide all required documentation in section (1);

(d) Pass the Jurisprudence Exam according to 806-010-0020(6).

(3) The Board reserves the right to require an oral interview of any reciprocity applicant. Oral interviews are held on regularly scheduled Board meeting dates. If an oral interview is required, the applicant will be notified.

Stat. Auth.: ORS 671.125

Stats. Implemented: ORS 671.050 & 671.065

Hist.: AE 5, f. 12-22-64; AE 11, f. 2-15-74, ef. 3-11-74; AE 1-1978, f. & ef. 1-23-78; AE 1-1979, f. 5-31-79, ef. 6-1-79; AE 2-1980, f. & ef. 10-3-80; AE 1-1984, f. & ef. 8-22-84; AE 1-1987, f. & ef. 3-30-87; AE 1-1988, f. & cert. ef. 3-14-88; AE 1-1992, f. 1-9-92, cert. ef. 1-10-92; AE 3-1992, f. & cert. ef. 6-30-92; AE 1-1996, f. 1-23-96, cert. ef. 2-1-96; AE 2-1997, f. & cert. ef. 9-24-97; BAE 2-1998, f. & cert. ef. 6-22-98; BAE 1-1999, f. & cert. ef. 3-25-99; BAE 3-2000, f. & cert. ef. 7-24-00; BAE 5-2002, f. 8-14-02 cert. ef. 8-15-02; BAE 4-2003, f. 8-13-03, cert. ef. 8-14-03; BAE 2-2004, f. & cert. ef. 3-2-04; BAE 1-2008, f. & cert. ef. 2-28-08; BAE 2-2010, f. 6-11-10, cert. ef. 10-3-10; BAE 4-2013, f. 12-30-13, cert. ef. 1-1-14

1.) This online version of the OREGON BULLETIN is provided for convenience of reference and enhanced access. The official, record copy of this publication is contained in the original Administrative Orders and Rulemaking Notices filed with the Secretary of State, Archives Division. Discrepancies, if any, are satisfied in favor of the original versions. Use the OAR Revision Cumulative Index found in the Oregon Bulletin to access a numerical list of rulemaking actions after November 15, 2013.

2.) Copyright Oregon Secretary of State: Terms and Conditions of Use