Board of Psychologist Examiners, Chapter 858
Rule Caption: Resident client progress notes.
Adm. Order No.: BPE 1-2014
Filed with Sec. of State: 3-24-2014
Certified to be Effective: 3-24-14
Notice Publication Date: 1-1-2014
Rules Amended: 858-010-0036
Subject: This amendment removes the requirement that post-degree supervisors must countersign residents’ client progress notes.
Rules Coordinator: LaRee Felton—(503) 373-1196
Guidelines for Post-Doctoral Supervised Work Experience
(1) Policy. One year of post-doctoral supervised work experience is required for licensure. The required work experience must take place after the doctorate degree is conferred.
(a) One year of supervised work experience is defined as 1,500 hours of psychological services performed over a period not less than twelve months.
(b) Psychological services are defined as direct psychological services to an individual or group; diagnosis and assessment; completing documentation related to services provided; client needs meetings and consultation; psychological testing; research related to client services; report writing; and receiving formal training including workshops and conferences.
(c) For the purposes of licensure, psychological services do not include business development; credentialing activities; marketing; purchasing; creating forms; administrative billing or other business management activities.
(2) The following guidelines shall be used by the Board to define supervised employment.
(a) While obtaining postdoctoral supervised work experience in Oregon, the candidate for licensure must be in a Board approved Resident Supervision Contract:
(A) Working under the supervision of an Oregon licensed psychologist licensed in Oregon for at least two years; or
(B) Working under the supervision of an Oregon licensed psychologist licensed for at least two years in a state with licensing standards comparable to Oregon.
(b) To receive supervised work experience credit from other jurisdictions, the experience must be a formal arrangement under the supervision of a psychologist who has been licensed for at least two years in a state with licensing standards comparable to Oregon.
(3) Candidates for licensure shall be eligible to enter into a Resident Supervision Contract as described in subsection (2)(a) of this rule.
(a) Resident status shall begin the date the Board approves the Resident Supervision Contract.
(b) Duration. The resident status is a transitional step toward licensure and is not intended as a means to avoid licensure. A Resident Supervision Contract shall be effective for a period not to exceed two years from the date of Board approval. The Board may extend the contract beyond two years for good cause upon a written request from the resident and the supervisor prior to the expiration of the contract. Failure to receive a courtesy reminder notice from the Board shall not relieve the resident of the responsibility to timely request an extension.
(c) Termination of a Resident Supervision Contract will be granted by the Board at the written request of the supervisor or the resident. The termination shall be effective at the time the Board approves the request in writing, or on the date indicated by the supervisor in the final residency evaluation, whichever is later.
(d) If the supervisor is to be paid for supervision payment must be in the form of a per-hour fee.
(e) Supervision of more than three residents concurrently shall require prior approval by the Board.
(4) Resident’s Responsibilities. The resident’s conduct must conform to the following standards:
(a) Title. The resident must be designated at all times by the title “psychologist resident.” All signed materials, letterhead, business cards, telephone directory listings, internet postings, brochures, insurance billing and any other public or private representation must include the individual’s title as “psychologist resident” and the supervisor’s name and designation “supervisor.”
(b) Scope of Practice. The resident will only offer services in those areas that the supervisor is competent.
(c) Nature of Supervision. The resident must obtain frequent and regular supervision meetings throughout the duration of the Resident Supervision Contract. The resident must provide the supervisor with a periodic evaluation of all cases and psychological activities in which the resident is engaged. The resident’s practice must comply with Oregon laws and administrative rules.
(d) The supervisor is not required to be working on-site with the resident.
(e) Non-routine individual supervision may occur by electronic means when geographical distance, weather or emergency prohibit a face-to-face meeting.
(A) If a resident works 1–20 hours in a week the resident must receive at least one hour of individual supervision every week.
(B) If a resident works more than 20 hours in a week the resident must receive at least two hours of supervision every week. One hour must be individual and one hour may be group supervision. Group supervision must be:
(i) A formal and on-going group of at least three mental health professionals;
(ii) Facilitated by a licensed psychologist; and
(iii) Approved by the resident’s supervisor.
(C) On a non-routine basis individual supervision may be delayed up to 14 days to accommodate vacations, illness, travel or inclement weather.
(D) If a resident’s work in a particular week does not comply with these requirements, then it may not be counted towards the supervised work experience requirement.
(g) In the absence of the primary supervisor, not to exceed fourteen days, one-on-one supervision hours may be conducted retroactively.
(h) Confidentiality. The resident must advise all clients orally and in their informed consent policy that the supervisor may have access to all information and material relevant to the client’s case.
(i) Promptly communicate to the Board any significant interruption or expected termination of the Resident Supervision Contract.
(j) The resident must discuss with their supervisor the Supervisor Evaluation Report at the conclusion or termination of the Resident Supervision Contract.
(5) The supervisor’s responsibilities are:
(a) Review, supervise and evaluate representative and problem cases with attention to diagnostic evaluation, treatment planning, ongoing case management, emergency intervention, recordkeeping and termination;
(b) Countersign all psychological reports and professional correspondence produced by the resident; and ensure that letterhead, business cards, telephone directory listings, internet postings, brochures, insurance billing and any other public or private representation includes the appropriate title of “psychologist resident” or “psychologist associate resident” and the supervisor’s name and designation as “supervisor.” Client progress notes do not need to be co-signed by the supervisor.
(c) Review with the resident, Oregon laws and administrative rules related to the practice of psychology, including the current APA “Ethical Principles of Psychologists and Code of Conduct,” professional relationships and referrals, protection of records, billing practices, recordkeeping and report writing;
(d) Assist the psychologist resident in developing a plan to prepare for the national written exam and the Oregon jurisprudence examination;
(e) Promptly communicate to the Board any professional or ethical concerns regarding the resident’s conduct or performance;
(f) Notify the Board within fourteen days and explain any significant interruption or expected termination of the Resident Supervision Contract;
(g) Ensure that the resident has access to supervision by telephone to discuss urgent matters, if the supervisor is unavailable during a period not to exceed fourteen days;
(h) Create and maintain for at least three years a record of hours of supervision and notes for each supervision session contemporaneously as supervision occurs, and provide it to the Board within fourteen days of request;
(i) Provide the Board with an interim Resident Evaluation Report upon request; and
(j) Provide the Board with a final Resident Evaluation Report at the conclusion or termination of the Resident Supervision Contract.
(6) Associate Supervisor. Any supervision of the resident by a person other than the primary supervisor must be identified in the Resident Contract and approved by the Board.
(a) The associate supervisor is responsible for providing supervision as described in section (5) of this rule in the event that the primary supervisor is unavailable for any reason; and
(b) The associate supervisor is responsible for reporting professional or ethical concerns regarding the resident’s conduct or performance to the primary supervisor and the Board.
Stat. Auth.: ORS 675.030, 675.040, 675.045, 675.050, 675.065 & 675.110
Stats. Implemented: ORS 675.030, 675.040, 675.045, 675.050, 675.065, 675.110
Hist.: PE 1-1988, f. & cert. ef. 7-25-88; PE 1-1990, f. & cert. ef. 2-16-90; PE 1-1991, f. & cert. ef. 4-3-91; PE 2-1991, f. 8-15-91, cert. ef. 8-16-91; PE 4-1993, f. & cert. ef. 7-19-93; PE 1-1996, f. & cert. ef. 6-25-96; BPE 2-2002, f. & cert. ef. 2-27-02; BPE 4-2002, f. & cert. ef. 10-11-02; BPE 1-2008, f. & cert. ef. 3-26-08; BPE 1-2010, f. & cert. ef. 1-8-10; BPE 2-2010, f. & cert. ef. 9-28-10; BPE 1-2011, f. & cert. ef. 1-25-11; BPE 2-2011, f. & cert. ef. 5-31-11; BPE 3-2011, f. & cert. ef. 9-27-11; BPE 2-2012, f. & cert. ef. 6-8-12; BPE 3-2013, f. & cert. ef. 9-30-13; BPE 1-2014, f. & cert. ef. 3-24-14
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