Department of Public Safety Standards and Training Chapter 259
Caption: Update public record request
procedures and fees.
Order No.: DPSST 4-2011
Filed with Sec. of
Certified to be
Rules Amended: 259-025-0000
Subject: This rule update removes language referring to
obsolete practices and establishes a more comprehensive fee schedule, taking
into consideration the labor and materials needed to fulfill a request.
Language is also added that allows DPSST to withhold records until payment is
Rules Coordinator: Linsay Bassler—(503) 378-2431
Department Fees and Public Records
(1) All information in the custody of the Department of
Public Safety Standards and Training (Department) will be disclosed or
protected from disclosure in accordance with ORS Chapter 192 and other
applicable state and federal laws.
(2) Records Request Procedure: A request for
photocopies, facsimile (fax) copies, electronically distributed (e-mail) copies
and certifications of public records that are on file with the Department must
be made in writing. Submission may be made by mail, fax, e-mail, or in person.
The request must include:
(a) The name, address, and telephone number of the
person requesting the public record;
(b) The date the request is being made; and
(c) An adequate description of the records being
requested including subject matter and approximate creation dates when
(3) The Department will acknowledge records requests in
a reasonable amount of time. In its response, the Department will:
(a) Indicate if they are in possession of the requested
(b) Identify the requested records that are exempt from
disclosure under current Public Records Law;
(c) Provide an estimate of the expected cost of meeting
the request; and
(d) Identify an estimated date by which the information
will be provided.
(4) The regular duties of the Department will not be
interrupted or interfered with because of time or effort required to respond to
(5) Records Request Fees: Unless otherwise provided by
statute or other administrative rule, the Department may charge fees for
recovering actual costs of:
(a) Staff time to research, locate, review, redact,
compile and copy records;
(b) All material and media; and
(c) Postage, where applicable.
(6) Basic records requests requiring less than 10
minutes of staff time to compile and provide electronically will be charged a
flat rate of $5.
(7) Records requests that require no redacting and are
copied and provided to the requestor in paper form will be charged at the rate
of $5 for the first 1–10 pages and $.50 for each additional page.
(8) There will be no charge for furnishing normal and
necessary records or publications to public safety officers or public safety
(9) The Department may require payment in advance.
(10) Other Fees: The Department may charge for the use
of facilities at the Public Safety Academy.
(11) The Department may charge replacement cost for
lost or damaged keys, equipment, or meal cards.
Stat. Auth.: ORS 181.640 &
Stats. Implemented: ORS 181.640
Hist.: PS 1-1983, f. & ef.
12-15-83; PS 1-1990, f. & cert. ef. 2-7-90; PS 2-1995, f. & cert. ef.
9-27-95; PS 10-1997(Temp), f. & cert. ef. 11-5-97; BPSST 1-1998, f. &
cert. ef. 5-6-98; BPSST 2-1998(Temp), f. & cert. ef. 5-6-98 thru 6-30-98;
BPSST 3-1998, f. & cert. ef. 6-30-98; BPSST 19-2002, f. & cert. ef. 11-21-02;
DPSST 10-2007, f. & cert. ef. 10-15-07; DPSST 4-2011, f. 5-5-11, cert. ef.
Notes 1.) This online version of the OREGON BULLETIN is provided for convenience of reference and enhanced access. The official, record copy of this publication is contained in the original Administrative Orders and Rulemaking Notices filed with the Secretary of State, Archives Division. Discrepancies, if any, are satisfied in favor of the original versions. Use the OAR Revision Cumulative Index found in the Oregon Bulletin to access a numerical list of rulemaking actions after November 15, 2010.