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Oregon Bulletin

July 1, 2013

Secretary of State, Elections Division, Chapter 165

Rule Caption: Repealing Division 18 Election Boards and Persons with Physical Disabilities

Adm. Order No.: ELECT 3-2013

Filed with Sec. of State: 6-4-2013

Certified to be Effective: 6-4-13

Notice Publication Date: 5-1-2013

Rules Repealed: 165-018-0005, 165-018-0010, 165-018-0015, 165-018-0020, 165-018-0030

Subject: These rules are proposed for repeal because Oregon no longer conducts elections at polling places and the authorizing statutes that the rules implemented have been repealed.

Rules Coordinator: Brenda Bayes—(503) 986-1518


 

Rule Caption: Updating the Uniform Billing System for State, County, City and District Elections

Adm. Order No.: ELECT 4-2013

Filed with Sec. of State: 6-4-2013

Certified to be Effective: 6-4-13

Notice Publication Date: 5-1-2013

Rules Amended: 165-020-0050

Rules Repealed: 165-020-0060

Subject: OAR 165-020-0050 will incorporate detailed descriptions of the cost worksheets counties use to calculate out the cost billed to each district for conducting the election. OAR 165-020-0060 will be repealed. Additionally the allocation formula used to calculate the cost of a county voters’ pamphlet billed to each district is proposed for update to account for ORS 251.365.

Rules Coordinator: Brenda Bayes—(503) 986-1518

165-020-0050

Purpose

(1) This rule provides a uniform billing system for state, county, city and special district elections as authorized under ORS 246.179, 254.046, and 255.305.

(2) All chargeable costs incurred by the county election officer for the conduct of an election held for the state on a date other than the primary or general election, shall be paid by the state, if provided by the act calling for the election or pursuant to ORS 246.179.

(3) All chargeable costs incurred by the county election officer for the conduct of an election held for a city on a date other than the primary or general election, shall be paid by the city.

(4) All chargeable costs incurred by the county election officer for the conduct of an election held for a special district shall be paid by the special district. Chargeable costs do not include expenses incurred by the county election officer for the election of directors of a soil and water conservation district organized under ORS 568.210 to 568.808 and 568.900 to 568.933.

(5) Any chargeable cost billed for an election shall be supported by such documentation as copies of payroll registers, invoices, vouchers, sales slips, billings, and receipts. Any cost not specified in this rule, or any unsupported chargeable cost, need not be paid.

(6) Documentation will be provided to the electoral districts upon request.

(7) Any electoral district bills and supporting documentation shall be subject to audit by the secretary of state at any time for the purpose of verifying the accuracy of the chargeable costs.

(8) The following forms are adopted by reference and designated for use to detail all costs to be billed to each electoral district holding an election:

(a) Election Equipment Amortization Worksheets forms SEL 950, SEL 950A, or SEL 950B.

(A) These forms shall be the forms used for calculating the amortization of election equipment.

(B) The total amortization costs billed to electoral districts over the years the election equipment is used cannot exceed the total cost of purchasing, operating and maintaining the equipment during the years the equipment is used.

(C) Amortization of election equipment is not mandatory; however, any county election official who chooses to amortize such equipment must use a method designated by this rule.

(b) Average Ballots Cast/Average Aggregate Registration Worksheet form SEL 951 shall be the form used for computing the average number of ballots cast per election for prior four years.

(c) Allocated Cost Worksheet form SEL 952 shall be the form used for computing the allocated cost of the election.

(d) Local Elections Billing Worksheet form SEL 953 shall be the form used for computing the total district cost.

(e) Voters’ Pamphlet Cost Worksheet form SEL 955 shall be the form used for computing the voters’ pamphlet cost allocated to each district.

[ED. NOTE: Forms referenced are available from the agency.]

Stat. Auth.: ORS 246.150, 246.179 & 255.305
Stats. Implemented: ORS 246.179, 251.365, 254.046 & 255.305
Hist.: SD 40-1980, f. & ef. 4-2-80; SD 16-1984, f. & ef. 9-5-84; ELECT 2-1990(Temp), f. & cert. ef. 1-19-90; ELECT 22-1990, f. & cert. ef. 6-4-90; ELECT 11-2000, f. & cert. ef. 6-7-00; ELECT 10-2003, f. & cert. ef. 9-3-03; ELECT 4-2004, f. & cert. ef. 4-15-04; ELECT 26-2007, f. & cert. ef. 12-31-07; ELECT 14-2009, f. & cert. ef. 6-30-09; ELECT 37-2009, f. & cert. ef. 12-31-09; ELECT 7-2010, f. & cert. ef. 11-1-10; ELECT 4-2013, f. & cert. ef. 6-4-13

Notes
1.) This online version of the OREGON BULLETIN is provided for convenience of reference and enhanced access. The official, record copy of this publication is contained in the original Administrative Orders and Rulemaking Notices filed with the Secretary of State, Archives Division. Discrepancies, if any, are satisfied in favor of the original versions. Use the OAR Revision Cumulative Index found in the Oregon Bulletin to access a numerical list of rulemaking actions after November 15, 2012.

2.) Copyright 2013 Oregon Secretary of State: Terms and Conditions of Use

Oregon Secretary of State • 136 State Capitol • Salem, OR 97310-0722
Phone: (503) 986-1523 • Fax: (503) 986-1616 • oregon.sos@state.or.us

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