Oregon Bulletin
Rule Caption: Re-file due to federal input to implement, administer and audit the Oregon
Medicaid EHR Incentive Program.
Adm. Order No.: DMAP 20-2011
Filed with Sec. of State: 7-21-2011
Certified to be Effective: 7-22-11
Notice Publication Date: 7-1-2011
Rules Adopted: 410-165-0060
Subject: The Medicaid Electronic Health Records (EHR)
Incentive Program administrative rules govern Division payments for services to
certain eligible providers.
The
Division adopted the Medicaid Electronic Health Records (HER) Incentive Program
effective July 1, 2011, having received approval from the Centers for Medicare
and Medicaid Services (CMS). However OAR 410-165-0060 was delayed due to
clarification from CMS in section (2) (b) (C) and Table 165-0060-1 related to
the eligibility criteria for patient volume requirements of eligible
professionals practicing in Federally Qualified Health Centers and Rural Health
Clinics. The Division determined this to be a substantive change requiring the
need to re-file the rule with the Secretary of State and allow a new Public
Comment Period to end July 18
giving the public opportunity to comment on the rule change. The Division
adopted the rule effective July 22, 2011.
Rules Coordinator: Darlene Nelson—(503) 945-6927
410-165-0060
Eligibility
For the
purposes of the Medicaid Electronic Health Record (EHR) Incentive Program
Oregon Administrative Rules, chapter 410, division 165, there are three
categories of eligibility criteria, which include criteria for a professional,
a professional practicing predominately in a Federally Qualified Health Center
(FQHC) or a Rural Health Clinic (RHC), and a hospital:
(1) A
professional, as listed in Table 165-0060-1, must meet the Medicaid EHR
Incentive Program criteria each year to be eligible for a Medicaid EHR
incentive payment for the payment year:
(a) The
professional types who are eligible for the Medicaid EHR Incentive Program are:
(A) A
physician;
(B) A
dentist; and
(C) A nurse
practitioner, including a nurse-midwife nurse practitioner;
(b) To be
eligible for an incentive payment, an eligible professional must, at a minimum:
(A) Meet
and follow the scope of practice regulations, as applicable for each
professional as defined in 42 CFR Part 440;
(B) Meet
the following certified EHR technology and meaningful use requirements for the
corresponding payment year:
(i) First
payment year: Adopt, implement, or upgrade certified EHR technology; and
(ii)
Subsequent payment years: Demonstrate meaningful use as prescribed by 42 CFR
495.8 and meet the corresponding meaningful use criteria for the payment year
as prescribed by 42 CFR 495.6;
(C) Not be
hospital-based; and
(D) Meet
one of the following criteria:
(i) Have a
minimum of 30 percent patient volume attributable to individuals receiving
Medicaid; or
(ii) Have a
minimum of 20 percent patient volume attributable to individuals receiving
Medicaid, and be a pediatrician;
(c) An
eligible professional must calculate patient volume, as listed in Table
165-0060-2, by using:
(A) The
patient volume calculation method of:
(i) Patient
encounter; or
(ii)
Patient panel that may only be used when all of the following apply:
(I) The
patient panel is appropriate as a patient volume calculation method for the
eligible professional; and
(II) There
is an auditable data source to support the patient panel data;
(B) The
patient volume of the:
(i)
Eligible professional; or
(ii) Group
that may only be used when all of the following apply:
(I) The
group’s patient volume is appropriate to use in the patient volume calculation
for the eligible professional;
(II) There
is an auditable data source to support the group’s patient volume data;
(III) All
eligible professionals in the group must use the same patient volume
calculation method for the payment year;
(IV) The
group uses the entire practice or clinic’s patient volume, including
non-eligible providers who are billing, rendering and ancillary providers, and
does not limit patient volume in any way; and
(V) If an
eligible professional works inside and outside of the group, then the patient
volume calculation includes only those encounters associated with the group,
and not the eligible professional’s outside encounters;
(C) To
calculate Medicaid patient volume using the patient encounter calculation
method based on:
(i) The
eligible professional’s patient volume, the eligible professional must divide
the total Medicaid encounters of the eligible professional in any
representative, continuous 90-day period in the preceding calendar year by the
total patient encounters of the eligible professional in the same 90-day
period; or
(ii) The
group’s patient volume, the eligible professional must divide the total
Medicaid encounters of the group in any representative, continuous 90-day
period in the preceding calendar year by the total patient encounters of the
group in the same 90-day period;
(D) To
calculate Medicaid patient volume using the patient panel calculation method
based on:
(i) The
eligible professional’s patient volume, the eligible professional must divide
the total Medicaid patients assigned to the eligible professional’s panel in
any representative, continuous 90-day period in the preceding calendar year
when at least one Medicaid encounter took place with the Medicaid patient in
the preceding calendar year plus the eligible professional’s unduplicated
Medicaid encounters in the same 90-day period by the total patients assigned to
the eligible professional’s panel in that same 90-day period with at least one
encounter taking place with the patient during the preceding calendar year plus
all of the unduplicated patient encounters of the eligible professional in the
same 90-day period; or
(ii) The
group’s patient volume, the eligible professional must divide the total
Medicaid patients assigned to the group’s panel in any representative,
continuous 90-day period in the preceding calendar year when at least one
Medicaid encounter took place with the Medicaid patient in the preceding
calendar year plus the group’s unduplicated Medicaid encounters in the same
90-day period by the total patients assigned to the group’s panel in that same
90-day period with at least one encounter taking place with the patient in the
preceding calendar year plus all of the unduplicated patient encounters of the
group in the same 90-day period.
(2) To be
eligible for a Medicaid EHR incentive payment for the payment year, a
professional practicing predominately in an FQHC or an RHC, as listed in Table
165-0060-1, must meet the Medicaid EHR Incentive Program professional eligibility
criteria each year, by meeting either the above section (1) of this rule or by
meeting the following FQHC- and RHC-specific criteria:
(a) The
professional types who are eligible for the Medicaid EHR Incentive Program are:
(A) A
physician;
(B) A dentist;
(C) A nurse
practitioner, including a nurse-midwife nurse practitioner; and
(D) A
physician assistant practicing in an FQHC or RHC that is so led by a physician
assistant;
(b) To be
eligible for an incentive payment, an eligible professional must, at a minimum:
(A) Meet
and follow the scope of practice regulations, as applicable for each
professional as prescribed by 42 CFR Part 440;
(B) Meet
the following certified EHR technology and meaningful use requirements for the
corresponding payment year:
(i) First
payment year: Adopt, implement, or upgrade certified EHR technology; and
(ii)
Subsequent payment years: Demonstrate meaningful use as prescribed by 42 CFR
495.8 and meet the corresponding meaningful use requirements for the payment
year as prescribed by 42 CFR 495.6; and
(C) Have a
minimum of 30 percent patient volume attributable to needy individuals;
(c) An
eligible professional must calculate patient volume, as listed in Table
165-0060-3, by using:
(A) The
patient volume calculation method of:
(i) Patient
encounter; or
(ii)
Patient panel that may only be used when all of the following apply:
(I) The
patient panel is appropriate as a patient volume calculation method for the
eligible professional; and
(II) There
is an auditable data source to support the patient panel data;
(B) The
patient volume of the:
(i)
Eligible professional; or
(ii) Group
that may only be used when all of the following apply:
(I) There
is an auditable data source to support the group’s patient volume data;
(II) All
eligible professionals in the group must use the same patient volume
calculation method for the payment year;
(III) The
group uses the entire practice or clinic’s patient volume, including
non-eligible providers who are billing, rendering and ancillary providers, and
does not limit patient volume in any way; and
(IV) If an
eligible professional works inside and outside of the group, then the patient
volume calculation includes only those encounters associated with the group,
and not the eligible professional’s outside encounters;
(C) To
calculate needy individual patient volume using the patient encounter
calculation method based on:
(i) The
eligible professional’s patient volume, the eligible professional must divide
the total needy individual encounters of the eligible professional in any
representative, continuous 90-day period in the preceding calendar year by the
total patient encounters of the eligible professional in the same 90-day
period; or
(ii) The
group’s patient volume, the eligible professional must divide the total needy
individual encounters of the group in any representative, continuous 90-day
period in the preceding calendar year by the total patient encounters of the
group in the same 90-day period;
(D) To
calculate needy individual patient volume using the patient panel calculation
method based on:
(i) The
eligible professional’s patient volume, the eligible professional must divide
the total needy individual patients assigned to the eligible professional’s
panel in any representative, continuous 90-day period in the preceding calendar
year with at least one encounter taking place with the needy individual patient
in the preceding calendar year plus unduplicated needy individual encounters in
the same 90-day period by the total patients assigned to the eligible
professional’s panel in that same 90-day period with at least one encounter
taking place with the patient in the preceding calendar year plus all
unduplicated patient encounters of the eligible professional in the same 90-day
period; or
(ii) The
group’s patient volume, the eligible professional must divide the total needy
individual patients assigned to the group’s panel in any representative,
continuous 90-day period in the preceding calendar year when at least one
encounter took place with the needy individual patient in the preceding
calendar year plus unduplicated needy individual encounters of the group in the
same 90-day period by the total patients assigned to the group’s panel in that
same 90-day period with at least one encounter taking place with the patient
during the preceding calendar year plus all unduplicated patient encounters of
the group in the same 90-day period.
(3) An
eligible hospital must meet the Medicaid EHR Incentive Program criteria each
year to be eligible for a Medicaid EHR incentive payment for the payment year:
(a) The
hospital types that are eligible for the Medicaid EHR Incentive Program are:
(A) A
children’s hospital; and
(B) An
acute care hospital;
(b) To be
eligible for an incentive payment, an eligible hospital must, at a minimum:
(A) Meet
the certified EHR technology and meaningful use requirements for the
corresponding payment year:
(i) First
payment year: Adopt, implement, or upgrade certified EHR technology; and
(ii)
Subsequent payment years: Demonstrate meaningful use as prescribed by 42 CFR
495.8 and meet the corresponding meaningful use criteria for the payment year
as prescribed by 42 CFR 495.6; and
(B) Meet
one of the following:
(i) Be an
acute care hospital with at least a 10 percent Medicaid patient volume; or
(ii) Be a
children’s hospital that is exempt from meeting a patient volume threshold;
(c) An
eligible acute care hospital must calculate patient volume by dividing the
total eligible hospital Medicaid encounters in any representative, continuous
90-day period in the preceding federal fiscal year by the total encounters in
the same 90-day period.
(4) Table
165-0060-1
(5) Table
165-0060-2
(6) Table
165-0060-3
[ED. NOTE:
Tables referenced are available from the agency.]
Stat.
Auth.: ORS 413.042
Stats.
Implemented: ORS 409.010, 413.042 & 414.033
Hist.: DMAP
20-2011, f. 7-21-11, cert. ef. 7-22-11
Rule Caption: Align with OAR chapter 461, division 155 medical eligibility rules.
Adm. Order No.: DMAP 21-2011(Temp)
Filed with Sec. of State: 7-29-2011
Certified to be Effective: 8-1-11 thru 1-11-12
Notice Publication Date:
Rules Amended: 410-120-0006
Rules Suspended: 410-120-0006(T)
Subject: The General Rules Program administrative rules
govern the Division’s payments for services provided to clients, and medical
assistance eligibility determinations made by the Oregon Health Authority. In
coordination with the Department of Human Services’ (Department), temporary
revision of medical eligibility rules in chapter 461, the Division temporarily
amended OAR 410-120-0006 to assure that the Division’s medical eligibility rule
aligns with and reflects information found in the Department’s medical
eligibility rules. In OAR 410-120-0006, the Division adopts in rule by reference
Department eligibility rules and must update OAR 410-120-0006 to reflect the
most current effective date. The Division intends to file this rule permanently
on or before January 11, 2012.
Rules Coordinator: Darlene Nelson—(503) 945-6927
410-120-0006
Medical
Eligibility Standards
As the
state Medicaid and CHIP agency, the Oregon Health Authority (Authority) is
responsible for establishing and implementing eligibility policies and
procedure consistent with applicable law. As outlined in 943-001-0020, the
Authority, and the Department of Human Services (Department) work together to
adopt rules to assure that medical assistance eligibility procedures and
determinations are consistent across both agencies.
(1) The
Authority adopts and incorporates by reference the rules established in OAR
Chapter 461, and in effect August 1, 2011, for all medical eligibility
requirements for medical assistance when the Authority conducts eligibility
determinations.
(2) Any
reference to OAR Chapter 461 in Oregon Administrative Rules or contracts of the
Authority are deemed to be references to the requirements of this rule, and
shall be construed to apply to all eligibility policies, procedures and
determinations by or through the Authority.
(3) For
purposes of this rule, references in OAR chapter 461 to the Department or to
the Authority shall be construed to be references to both agencies.
(4)
Effective on or after July 1, 2011 the Authority shall conduct medical
eligibility determinations using the OAR chapter 461 rules which are in effect
on the date the Authority makes the medical eligibility determination.
(5) A
request for a hearing resulting from a determination under this rule, made by
the Authority shall be handled pursuant to the hearing procedures set out in
division 25 of OAR Chapter 461. References to “the Administrator” in division
25 of chapter 461 or “the Department” are hereby incorporated as references to
the” Authority.”
[Publications: Publications referenced are available from the agency.]
Stat.
Auth.: ORS 413.042
Stats.
Implemented: ORS 413.042 & 414.065
Hist.: DMAP
10-2011, f. 6-29-11, cert. ef. 7-1-11; DMAP 18-2011(Temp), f. & cert. ef.
7-15-11 thru 1-11-12; DMAP 21-2011(Temp), f. 7-29-11, cert. ef. 8-1-11 thru
1-11-12
Rule Caption: Legislatively-approved budget with provider rate changes.
Adm. Order No.: DMAP 22-2011(Temp)
Filed with Sec. of State: 7-29-2011
Certified to be Effective: 8-1-11 thru 1-25-12
Notice Publication Date:
Rules Amended: 410-120-1340, 410-121-0160, 410-122-0186, 410-122-0630, 410-127-0060,
410-130-0595
Subject: The Division of Medical Assistance Program
administrative rules govern payments for services provided to eligible clients.
The General Rules, Pharmaceutical Services, DMEPOS, Home Health Services and
Medical-Surgical Services temporarily amended rules listed above to implement
rate changes to specified fee-for-service providers to comply with budget
limitations required by the 2011 Legislative Assembly in SB 5529.
Implementation of these amendments is subject to approval by the Centers for
Medicare and Medicaid Services (CMS).
The
Division amended the following:
•
410-120-1340 – Relative Value Units (RVU) and anesthesia conversion
factor
•
410-121-0160 – Pharmacy dispensing fee claim volume schedule
•
410-122-0186 – DMEPOS fee schedule and utilization limits
•
410-122-0630 – Incontinence
•
410-127-0060 – Home Health rates (including medical supply daily maximum)
•
410-130-0595- Maternity Case Management – Eliminate reimbursement for
both Case Management and High Risk Case Management; and, change Telephone CM
Visit to outside home.
Rules Coordinator: Darlene Nelson—(503) 945-6927
410-120-1340
Payment
(1) The
Division of Medical Assistance Programs (Division) shall make payment only to
the enrolled provider who actually performs the service or to the provider’s
enrolled billing provider for covered services rendered to eligible clients.
Any contracted billing agent or billing service submitting claims on behalf of
a provider but not receiving payment in the name of or on behalf of the
provider does not meet the requirements for billing provider enrollment. If
billing agents and billing services intend to submit electronic transactions
they must register and comply with the Oregon Health Authority (Authority)
Electronic Data Interchange (EDI) rules, OAR 407-120-0100 through 407-120-0200.
Division reimbursement for services may be subject to review prior to
reimbursement.
(2) The
Division (Division of Medical Assistance Programs or another Division within
the Authority) that is administering the program under which the billed
services or items are provided sets fee-for-service (FFS) payment rates.
(3) The Division
uses FFS payment rates in effect on the date of service that are the lesser of:
(a) The
amount billed;
(b) The
Division maximum allowable amount or;
(c)
Reimbursement specified in the individual program provider rules:
(A) Amount
billed may not exceed the provider’s “usual charge” (see definitions);
(B) The
Division’s maximum allowable rate setting process uses the following
methodology. The rates are updated periodically and posted on the Authority web
site at http://www.oregon.gov/Department/healthplan/data_pubs/feeschedule/main.shtml:
(C) For all
CPT/HCPCS codes assigned a Relative Value Unit (RVU) weight and reflecting
services not typically performed in a facility, the Division shall continue to
use the 2010 Transitional Non-Facility Total RVU weights published in the
Federal Register, Vol. 74, November 25, 2009 with technical corrections
published Dec. 10, 2009, to be effective for dates of services beginning
January 1, 2011. For CPT/HCPCS codes for professional services typically
performed in a facility the Transitional Facility Total RVU weight shall be
adopted:
(i) The
conversion factor for labor and delivery (59400-59622) is $41.61;
(ii) CPT
codes 92340-92342 and 92352-92353 remain at a flat rate of $26.81;
(iii) The
conversion factor for Primary care providers and services is 27.82. A current
list of Primary care CPT, HCPCs and provider specialty codes is available at
http://www.oregon.gov/OHA/healthplan/data_pubs/
feeschedule/main.shtml The document dated:
(I) August
1, 2011, is effective for dates of service on or after August 1, 2011.
(iv) All
remaining RVU weight based CPT/HCPCS codes have a conversion factor of $26.00;
(B)
Surgical assist reimburses at 20% of the surgical rate;
(C) The
base rate for anesthesia services 00100-01996 is $ 21.20 and is based on per
unit of service;
(D)
Clinical lab codes are priced at 70% of the Medicare clinical lab fee schedule;
(E) All
approved Ambulatory Surgical Center (ASC) procedures are reimbursed at 80% of
the Medicare fee schedule;
(F) Physician
administered drugs, billed under a HCPCS code, are based on Medicare’s Average
Sale Price (ASP). When no ASP rate is listed the rate shall be based upon the
Wholesale Acquisition Price (WAC) plus 6.25%. If no WAC is available, then the
rate shall be reimbursed at Acquisition Cost. Pricing information for WAC is
provided by First Data Bank. These rates may change periodically based on drug
costs;
(G) All
procedures used for vision materials and supplies are based on contracted rates
that include acquisition cost plus shipping and handling;
(c)
Individual provider rules may specify reimbursement rates for particular
services or items.
(4) The
Division reimburses inpatient hospital service under the DRG methodology,
unless specified otherwise in the Division’s Hospital Services Program
administrative rules (chapter 410, division 125). Reimbursement for services,
including claims paid at DRG rates, shall not exceed any upper limits
established by federal regulation.
(5) The
Division reimburses all out-of-state hospital services at Oregon DRG or FFS
rates as published in the Hospital Services Program rules (OAR chapter 410,
division 125) unless the hospital has a contract or service agreement with the
Division to provide highly specialized services.
(6) Payment
rates for in-home services provided through Department of Human Services
(Department) Seniors and People with Disabilities Division (SPD) will not be
greater than the current Division rate for nursing facility payment.
(7) The
Division sets payment rates for out-of-state institutions and similar
facilities, such as skilled nursing care facilities, psychiatric and
rehabilitative care facilities at a rate that is:
(a)
Consistent with similar services provided in the State of Oregon; and
(b) The
lesser of the rate paid to the most similar facility licensed in the State of
Oregon or the rate paid by the Medical Assistance Programs in that state for
that service; or
(c) The
rate established by SPD for out-of-state nursing facilities.
(8) The
Division shall not make payment on claims that have been assigned, sold, or
otherwise transferred or when the billing provider, billing agent or billing
service receives a percentage of the amount billed or collected or payment
authorized. This includes, but is not limited to, transfer to a collection
agency or individual who advances money to a provider for accounts receivable.
(9) The
Division shall not make a separate payment or copayment to a nursing facility
or other provider for services included in the nursing facility’s all-inclusive
rate. The following services are not included in the all-inclusive rate (OAR
411-070-0085) and may be separately reimbursed:
(a) Legend
drugs, biologicals and hyperalimentation drugs and supplies, and enteral
nutritional formula as addressed in the Pharmaceutical Services Program
administrative rules (chapter 410, division 121) and Home Enteral/Parenteral
Nutrition and IV Services Program administrative rules, (chapter 410, division
148);
(b)
Physical therapy, speech therapy, and occupational therapy provided by a
non-employee of the nursing facility within the appropriate program
administrative rules, (chapter 410, division 129 and 131);
(c)
Continuous oxygen which exceeds 1,000 liters per day by lease of a concentrator
or concentrators as addressed in the Durable Medical Equipment, Prosthetics,
Orthotics and Supplies Program administrative rules, (chapter 410, division
122);
(d)
Influenza immunization serum as described in the Pharmaceutical Services
Program administrative rules, (chapter 410, division 121);
(e)
Podiatry services provided under the rules in the Medical-Surgical Services
Program administrative rules, (chapter 410, division 130);
(f) Medical
services provided by a physician or other provider of medical services, such as
radiology and laboratory, as outlined in the Medical-Surgical Services Program
rules, (chapter 410, division 130);
(g) Certain
custom fitted or specialized equipment as specified in the Durable Medical
Equipment, Prosthetics, Orthotics and Supplies Program administrative rules,
(chapter 410, division 122).
(10) The
Division reimburses hospice services based on CMS Core-Based Statistical Areas
(CBSA’s). A separate payment will not be made for services included in the core
package of services as outlined in OAR chapter 410, division 142.
(11)
Payment for Division clients with Medicare and full Medicaid:
(a) The
Division limits payment to the Medicaid allowed amount less the Medicare
payment up to the Medicare co-insurance and deductible, whichever is less. The
Division’s payment cannot exceed the co-insurance and deductible amounts due;
(b) The
Division pays the Division allowable rate for Division covered services that
are not covered by Medicare.
(12) For
clients with third-party resources (TPR), the Division pays the Division
allowed rate less the TPR payment but not to exceed the billed amount.
(13) The
Division payments, including contracted Prepaid Health Plan (PHP) payments,
unless in error, constitute payment in full, except in limited instances
involving allowable spend-down or copayments. For the Division, such payment in
full includes:
(a) Zero
payments for claims where a third party or other resource has paid an amount
equivalent to or exceeding Division allowable payment; and
(b) Denials
of payment for failure to submit a claim in a timely manner, failure to obtain
payment authorization in a timely and appropriate manner, or failure to follow
other required procedures identified in the individual provider rules.
(14)
Payment by the Division does not restrict or limit the Authority or any state
or federal oversight entity’s right to review or audit a claim before or after
the payment. Claim payment may be denied or subject to recovery if medical
review, audit or other post-payment review determines the service was not
provided in accordance with applicable rules or does not meet the criteria for
quality of care, or medical appropriateness of the care or payment.
Stat.
Auth.: ORS 413.042
Stats.
Implemented: ORS 414.025, 414.033, 414.065, 414.095, 414.705, 414.727, 414.728,
414.742, 414.743
Hist.: PWC
683, f. 7-19-74, ef. 8-11-784; PWC 803(Temp), f. & ef. 7-1-76; PWC 812, f.
& ef. 10-1-76; Renumbered from 461-013-0061; PWC 833, f. 3-18-77, ef.
4-1-77; Renumbered from 461-013-0061; AFS 5-1981, f. 1-23-81, ef. 3-1-81;
Renumbered from 461-013-0060, AFS 47-1982, f. 4-30-82 & AFS 52-1982, f.
5-28-82, ef. 5-1-82 for providers located in the geographical areas covered by
the branch offices of North Salem, South Salem, Dallas, Woodburn, McMinnville,
Lebanon, Albany and Corvallis, ef. 6-30-82 for remaining AFS branch offices;
AFS 117-1982, f. 12-30-82, ef. 1-1-83; AFS 24-1985, f. 4-24-85, ef. 6-1-85; AFS
50-1985, f. 8-16-85, ef. 9-1-85; HR 2-1990, f. 2-12-90, cert. ef. 3-1-90,
Renumbered from 461-013-0081, 461-013-0085, 461-013-0175 & 461-013-0180; HR
41-1991, f. & cert. ef. 10-1-91; HR 32-1993, f. & cert. ef. 11-1-93,
Renumbered from 410-120-0040, 410-120-0220, 410-120-0200, 410-120-0240 &
410-120-0320; HR 2-1994, f. & cert. ef. 2-1-94; HR 5-1997, f. 1-31-97,
cert. ef. 2-1-97; OMAP 10-1999, f. & cert. ef. 4-1-99; OMAP 3-2003, f.
1-31-03, cert. ef. 2-1-03; OMAP 62-2003, f. 9-8-03, cert. ef.10-1-03; OMAP
10-2004, f. 3-11-04, cert. ef. 4-1-04; OMAP 39-2005, f. 9-2-05, cert. ef.
10-1-05; OMAP 15-2006, f. 6-12-06, cert. ef. 7-1-06; OMAP 45-2006, f. 12-15-06,
cert. ef. 1-1-07; DMAP 24-2007, f. 12-11-07 cert. ef. 1-1-08; DMAP 34-2008, f.
11-26-08, cert. ef. 12-1-08; DMAP 35-2008, f. 12-11-08, cert. ef. 1-1-09; DMAP
38-2009, f. 12-15-09, cert. ef. 1-1-10; DMAP 39-2010, f. 12-28-10, cert. ef.
1-1-11; DMAP 22-2011(Temp), f. 7-29-11, cert. ef. 8-1-11 thru 1-25-12
410-121-0160
Dispensing
Fees
(1)
Effective August 1, 2011 professional dispensing fees allowable for services
shall be reimbursed as follows:
(a) All
enrolled chain affiliated pharmacies shall be reimbursed at a rate of $9.68 per
claim;
(b)
Independently owned pharmacies in communities that are the only enrolled
pharmacy within a fifteen (15) mile radius from another pharmacy shall be
reimbursed at a dispensing fee of $14.01 per claim;
(c) All
other enrolled independently owned pharmacies excluding those in
410-121-0160(b) shall be reimbursed based on an individual pharmacy’s annual
claims volume as follows:
(A) Less
than 29,999 claims a year = $14.01;
(B) Between
30,000 and 49,999 claims per year = $10.14;
(C) 50,000
or more claims per year = $9.68.
(2) All
Division enrolled independent pharmacies shall be required to complete an
annual survey that collects claim volumes from enrolled pharmacies and other
information from the previous 12 month period to determine the appropriate
dispensing fee reimbursement:
(a) Claims
volume shall be stated by total OHP covered prescriptions and claims from all
payer types;
(b) Survey
activities shall be conducted by either the Division or its contractor and must
be completed and returned by pharmacies within 14 days of receipt;
(c)
Completed surveys must be signed with a letter of attestation by the store
owner or majority owner;;
(d)
Pharmacies that fail to respond to the survey or do not include the letter of
attestation shall default to the lowest dispensing tier;
(e) Once a
tier is established for a calendar year, the pharmacy’s dispensing fee shall
remain in that tier until the next annual claims volume survey is conducted;
(f) Newly
enrolled independent pharmacies shall be defaulted to the lowest dispensing
tier until the next claims volume survey is conducted.
(3) All
chain affiliated pharmacies shall be exempt from completing the annual claims
volume survey.
[Publications:
Publications referenced are available from the agency.]
Stat.
Auth.: ORS 184.750, 184.770, 409.050 & 414.065
Stats.
Implemented: ORS 414.065
Hist.: AFS
51-1983(Temp), f. 9-30-83, ef. 10-1-83; AFS 56-1983, f. 11-17-83, ef. 12-1-83;
AFS 41-1984(Temp), f. 9-24-84, ef. 10-1-84; AFS 1-1985, f. & ef. 1-3-85;
AFS 54-1985(Temp), f. 9-23-85, ef. 10-1-85; AFS 66-1985, f. 11-5-85, ef.
12-1-85; AFS 13-1986(Temp), f. 2-5-86, ef. 3-1-86; AFS 36-1986, f. 4-15-86, ef.
6-1-86; AFS 52-1986, f. & ef. 7-2-86; AFS 12-1987, f. 3-3-87, ef. 4-1-87;
AFS 28-1987(Temp), f. & ef. 7-14-87; AFS 50-1987, f. 10-20-87, ef. 11-1-87;
AFS 41-1988(Temp), f. 6-13-88, cert. ef. 7-1-88; AFS 64-1988, f. 10-3-88, cert.
ef. 12-1-88; AFS 56-1989, f. 9-28-89, cert. ef. 10-1-89, Renumbered from
461-016-0101; AFS 63-1989(Temp), f. & cert. ef. 10-17-89; AFS 79-1989, f.
& cert. ef. 12-21-89; HR 20-1990, f. & cert. ef. 7-9-90, Renumbered
from 461-016-0260; HR 29-1990, f. 8-31-90, cert. ef. 9-1-90; HR 21-1993(Temp),
f. & cert. ef. 9-1-93; HR 12-1994, f. 2-25-94, cert. ef. 2-27-94; OMAP
5-1998(Temp), f. & cert. ef. 2-11-98 thru 7-15-98; OMAP 22-1998, f. &
cert. ef. 7-15-98; OMAP 1-1999, f. & cert. ef. 2-1-99; OMAP 50-2001(Temp)
f. 9-28-01, cert. ef. 10-1-01 thru 3-1-02; OMAP 60-2001, f. & cert. ef.
12-11-01; OMAP 32-2003(Temp), f. & cert. ef. 4-15-03 thru 9-15-03; OMAP
57-2003, f. 9-5-03, cert. ef. 10-1-03; OMAP 7-2004, f. 2-13-04 cert. ef.
3-15-04; OMAP 19-2004(Temp), f. & cert. ef. 3-15-04 thru 4-14-04; OMAP
21-2004, f. 3-15-04, cert. ef. 4-15-04; OMAP 19-2005, f. 3-21-05, cert. ef.
4-1-05; OMAP 16-2006, f. 6-12-06, cert. ef. 7-1-06; DMAP 26-2007, f. 12-11-07,
cert. ef. 1-1-08; DMAP 40-2010, f. 12-28-10, cert. ef. 1-1-11; DMAP 14-2011, f.
6-29-11, cert. ef. 7-1-11; DMAP 22-2011(Temp), f. 7-29-11, cert. ef. 8-1-11
thru 1-25-12
410-122-0186
Payment
Methodology
(1) The
Division of Medical Assistance Programs (Division) utilizes a payment
methodology for covered durable medical equipment, prosthetics, orthotics and
supplies (DMEPOS) which is generally based on the 2010 Medicare fee schedule.
(a)
Division fee schedule amount is 80.0% of 2010 Medicare Fee Schedule for items
covered by Medicare and the Division, except for:
(i) Ostomy
supplies fee schedule amounts are 95.4% of 2010 Medicare Fee Schedule (See
Table 122-0186-1 for list of codes subject to this pricing); and
(ii)
Prosthetic and Orthotic fee schedule amounts (L-codes) 83% of 2010 Medicare Fee
Schedule; and
(iii)
Complex Rehabilitation/Wheelchair fee schedule amounts are 90.5% of 2010 Medicare
Fee Schedule (See Table 122-0186-2 for list of codes subject to this pricing);
(b) For
items that are not covered by Medicare, but covered by the Division, the fee
schedule amount will be calculated by reducing the Division’s latest published
rates for the year 2010 by 7.6%.
(2) Payment
is calculated using the Division fee schedule amount, or the actual charge
submitted, whatever is lowest.
(3) The
Division reimburses for the lowest level of service, which meets medical
appropriateness. See OAR 410-120-1280 Billing and 410-120-1340 Payment.
(4)
Reimbursement for durable medical equipment, miscellaneous (E1399) and other
wheelchair accessories (K0108) is capped as follows:
(a) E1399
– $5772.00;
(b) K0108
– $11,913.41.
(5)
Reimbursement for codes E1399 and K0108 and any code that requires manual
pricing is determined as the lowest amount, verifiable with documentation
submitted by DME provider to Division, of the following, plus 20 percent:
(a)
Manufacturer’s invoice; or
(b)
Manufacturer’s bill to provider;
(6) When
requesting prior authorization (PA) for items billed at or above $150, the
DMEPOS provider:
(a) Must
submit a copy of:
(A) The items
from (5)(a) or (b) that will be used to bill; and,
(B) Name of
the manufacturer, description of the item, including product name/model name
and number, serial number if applicable and technical specifications;
(b) May be
required to submit a picture of the item.
(7) The
DMEPOS provider must submit verification for items billed with codes A4649
(surgical supply; miscellaneous), E1399 (durable medical equipment,
miscellaneous) and K0108 (wheelchair component or accessory, not otherwise
specified) when no specific Healthcare Common Procedure Coding System (HCPCS)
code is available and an item category is not specified in chapter 410,
division 122 rules. Verification can come from an organization such as the
Medicare Pricing, Data Analysis and Coding (PDAC) contractor.
(8) The
Division may review items that exceed the maximum allowable/cap on a
case-by-case basis. For these situations, the provider must submit the
following documentation:
(a)
Documentation that supports the client meets all of the coverage criteria for
the less costly alternative; and
(b) A
comprehensive evaluation by a licensed clinician (who is not an employee of or
otherwise paid by a provider) which clearly explains why the less costly
alternative is not sufficient to meet the client’s medical needs, and;
(c) The
expected hours of usage per day, and;
(d) The
expected outcome or change in client’s condition.
(9) For
codes A4649, E1399 and K0108 when $150.00 or less per each unit:
(a) Only
items that have received an official product review coding decision from an
organization such as PDAC with codes A4649, E1399 or K0108 may be billed to the
Division. These products may be listed in the PDAC Durable Medical Equipment
Coding System Guide (DMECS) DMEPOS Product Classification Lists;
(b) Subject
to service limitations of the Division’s rules;
(c) PA is
not required.
(d) Billed
charge to Division must not exceed manufacturer’s invoice, or manufacturer’s
bill to provider plus 20 percent. Provider is required to retain documentation
of invoice or bill to allow Division to verify.
(10) Table
122-0186-1: Ostomy Codes priced at 95.4% of 2010 Medicare.
(11) Table
122-0186-2: Complex Rehabilitation/Wheelchair Codes priced at 90.5% of 2010
Medicare Fee Schedule.
[ED. NOTE:
Tables referenced are available from the agency.]
Stat.
Auth.: ORS 413.042 & 414.065
Stats.
Implemented: ORS 414.065
Hist.: OMAP
44-2004, f. & cert. ef. 7-1-04; OMAP 44-2005, f. 9-9-05, cert. ef. 10-1-05;
OMAP 47-2006, f. 12-15-06, cert. ef. 1-1-07; DMAP 12-2007, f. 6-29-07, cert.
ef. 7-1-07; DMAP 17-2008, f. 6-13-08, cert. ef. 7-1-08; DMAP 15-2009 f.
6-12-09, cert. ef. 7-1-09; DMAP 22-2011(Temp), f. 7-29-11, cert. ef. 8-1-11
thru 1-25-12
410-122-0630
Incontinent
Supplies
(1) The
Division of Medical Assistance Programs (Division) may cover incontinent
supplies for urinary or fecal incontinence as follows:
(a)
Category I Incontinent Supplies – For up to 200 units (any code or
product combination in this category) per month, unless documentation supports
the medical appropriateness for a higher quantity. For quantities over this
limit a prior authorization will be required;
(b)
Category II Underpads:
(A)
Disposable underpads (T4541 and T4542): For up to 100 units (any combination of
T4541 and T4542) per month, unless documentation supports the medical
appropriateness for a higher quantity, up to a maximum of 150 units per month;
(B)
Reusable/washable underpads: (T4537 and T4540) For up to eight units (any
combination of T4537 and T4540) in a 12 month period;
(C)
Category II Underpads are separately payable only with Category I Incontinent
Supplies;
(D) T4541
and T4542 are not separately payable with T4537 and T4540 for the same dates of
service or anticipated coverage period. For example, if a provider bills and is
paid for eight reusable/washable underpads on a given date of service, a client
would not be eligible for disposable underpads for the subsequent 12 months;
(c)
Category III Washable Protective Underwear:
(A) For up
to 12 units in a 12 month period;
(B)
Category III Washable Protective Underwear are not separately payable with
Category I Incontinent Supplies for the same dates of service or anticipated
coverage period. For example, if a provider bills and is paid for 12 units of
T4536 on a given date of service, a client would not be eligible for Category I
Incontinent Supplies for the subsequent 12 months;
(d) The
following services require prior authorization (PA):
(A) A4335
(Incontinence supply; miscellaneous); and
(B) A4543
(Disposable incontinence product, brief/diaper, bariatric, each);
(C)
Quantity of supplies greater than the amounts listed in this rule as the
maximum monthly utilization (e.g., more than 200 units/month of Category I
Incontinent Supplies, or 100 gloves/month).
(2)
Incontinent supplies are not covered:
(a) For
nocturnal enuresis; or
(b) For
children under the age of three.
(3) A
provider may only submit A4335 when there is no definitive Healthcare Common
Procedure Coding System (HCPCS) code that meets the product description.
(4)
Documentation requirements:
(a) The
client’s medical records must support the medical appropriateness for the
services provided or being requested by the medical equipment, prosthetics,
orthotics and supplies (DMEPOS) provider, including, but not limited to:
(A) For all
categories, the medical reason and condition causing the incontinence; and
(B) When a
client is using urological or ostomy supplies at the same time as codes
specified in this rule, information which clearly corroborates the overall
quantity of supplies needed to meet bladder and bowel management is medically
appropriate;
(C) When
requesting PA for T4543 (Bariatric Brief/Diaper) submit product information
showing that item is size XXL or larger. The request shall also include client
weight and measurements that support the use of the bariatric incontinence
product. (e.g. client weight, waist/hip size) These items are manually priced
and follow payment methodology outlined in OAR 410-122-0186.
(b) For
services requiring PA, submit documentation as specified in (4)(a)(A), (B) and
(C);
(c) The
DMEPOS provider is required to keep supporting documentation on file and make
available to the Division on request.
(5)
Quantity specification:
(a) For PA
and reimbursement purposes, a unit count for Category I–III codes is
considered as single or individual piece of an item and not as multiple
quantity;
(b) If an
item quantity is listed as number of boxes, cases or cartons, the total number
of individual pieces of that item contained within that respective measurement
(box, case or carton) must be specified in the unit column on the PA request.
See table 122-0630-2;
(c) For
gloves (Category IV Miscellaneous), 100 gloves equal one unit.
(6) Table
122-0630-1
(7) Table
122-0630-2
[ED. NOTE:
Tables referenced are available from the agency.]
Stat.
Auth.: ORS 413.042 & 414.065
Stats.
Implemented: ORS 414.065
Hist.: OMAP
37-2000, f. 9-29-00, cert. ef. 10-1-00; OMAP 32-2001, f. 9-24-01, cert. ef.
10-1-01; OMAP 64-2001, f. 12-28-01, cert. ef. 1-1-02; OMAP 47-2002, f. &
cert. ef. 10-1-02; OMAP 21-2003, f. 3-26-03, cert. ef. 4-1-03; OMAP 76-2003, f.
& cert. ef. 10-1-03; OMAP 44-2004, f. & cert. ef. 7-1-04; OMAP 94-2004,
f. 12-30-04, cert. ef. 1-1-05; OMAP 11-2005, f. 3-9-05, cert. ef. 4-1-05; OMAP
44-2005, f. 9-9-05, cert. ef. 10-1-05; OMAP 35-2006, f. 9-15-06, cert. ef.
10-1-06; DMAP 37-2008, f. 12-11-08, cert. ef. 1-1-09; DMAP 13-2010, f. 6-10-10,
cert. ef. 7-1-10; DMAP 22-2011(Temp), f. 7-29-11, cert. ef. 8-1-11 thru 1-25-12
410-127-0060
Reimbursement
and Limitations
(1)
Reimbursement. The Division of Medical Assistance Programs (Division)
reimburses home health services on a fee schedule by type of visit (see home
health rates and copayment chart on the Oregon Health Authority (OHA) Web site
at: http://www.dhs.state.or.us/policy/healthplan/guides/homehealth/main.html).
(2) The
Division shall reimburse home health services at a level of 74% of Medicare
costs reported on the audited or most recently accepted Medicare Cost Reports
that were available to the Division in November of 2009.
(3) At the
Division’s discretion, the Division may recalculate its home health rates every
other year. The Division may request the Medicare Cost Reports from home health
agencies with a due date, and may recalculate rates based on the Medicare Cost
Reports received by the requested due date. It is the responsibility of the
home health agency to submit requested cost reports by the date requested.
(4) The
Division reimburses only for service which is medically appropriate.
(5)
Limitations:
(a) Limits
of covered services:
(A) Skilled
nursing visits are limited to two visits per day with payment authorization;
(B) All
therapy services are limited to one visit or evaluation per day for physical
therapy, occupational therapy or speech and language pathology services.
Therapy visits require payment authorization;
(C) The
Division will authorize home health visits for clients with uterine monitoring
only for medical problems, which could adversely affect the pregnancy and are
not related to the uterine monitoring;
(D) Medical
supplies must be billed at acquisition cost and the total of all medical supply
revenue codes may not exceed $50 per day. Only supplies that are used during
the visit or the specified additional supplies used for current
client/caregiver teaching or training purposes as medically necessary are
billable. Client visit notes must include documentation of supplies used during
the visit or supplies provided according to the current plan of care;
(E) Durable
medical equipment must be obtained by the client by prescription through a
durable medical equipment provider.
(b) Not
covered service:
(A) Service
not medically appropriate;
(B) A
service whose diagnosis does not appear on a line of the Prioritized List of
Health Services which has been funded by the Oregon Legislature (OAR
410-141-0520);
(C) Medical
Social Worker service;
(D)
Registered dietician counseling or instruction;
(E) Drug
and or biological;
(F) Fetal
non-stress testing;
(G)
Respiratory therapist service;
(H) Flu
shot;
(I)
Psychiatric nursing service.
ED. NOTE:
Tables referenced are available from the agency.
Stat.
Auth.: ORS 413.042
Stats.
Implemented: ORS 414.065
Hist.: PWC
682, f. 7-19-74, ef. 8-11-74; PWC 798, f. & ef. 6-1-76; PWC 854(Temp), f.
9-30-77, ef. 10-1-77 thru 1-28-78; Renumbered from 461-019-0420 by Chapter 784,
Oregon Laws 1981 & AFS 69-1981, f. 9-30-81, ef. 10-1-81; SSD 4-1983, f.
5-4-83, ef. 5-5-83; SSD 10-1990, f. 3-30-90, cert. ef. 4-1-90; HR 28-1990, f.
8-31-90, cert. ef. 9-1-90, Renumbered from 411-075-0010; HR 14-1992, f. &
cert. ef. 6-1-92; HR 15-1995, f. & cert. ef. 8-1-95; OMAP 19-2000, f.
9-28-00, cert. ef. 10-1-00; OMAP 77-2003, f. & cert. ef. 10.1.03; DMAP
16-2007, f. 12-5-07, cert. ef. 1-1-08; DMAP 33-2010, f. 12-15-10, cert. ef.
1-1-11; DMAP 22-2011(Temp), f. 7-29-11, cert. ef. 8-1-11 thru 1-25-12
410-130-0595
Maternity
Case Management
(1) The
primary purpose of the Maternity Case Management (MCM) program is to optimize
pregnancy outcomes, including reducing the incidence of low birth weight
babies. MCM services are tailored to the individual client needs. These services
are provided face-to-face throughout the client’s pregnancy, unless
specifically indicated in this rule.
(2) This
program:
(a) Is
available to all pregnant clients receiving Medical Assistance Program
coverage;
(b) Expands
perinatal services to include management of health, economic, social and
nutritional factors through the end of pregnancy and a two-month postpartum
period;
(c) Must be
initiated during the pregnancy and before delivery;
(d) Is an
additional set of services over and above medical management of pregnant
clients;
(e) Allows
billing of intensive nutritional counseling services.
(3) Any
time there is a significant change in the health, economic, social, or
nutritional factors of the client, the prenatal care provider must be notified.
(4) Only
one provider at a time may provide MCM services to the client. The provider
must coordinate care to ensure that duplicate claims for MCM services are not
submitted to the Division.
(5)
Definitions:
(a) Case
Management – An ongoing process to assist and support an individual
pregnant client in accessing necessary health, social, economic, nutritional,
and other services to meet the goals defined in the Client Service Plan
(CSP)(defined below);
(b) Case
Management Visit – A face-to-face encounter between a Maternity Case
Manager and the client that must include two or more specific training and
education topics, address the CSP and provide an on-going relationship
development between the client and the visiting provider.
(c) Client
Service Plan (CSP) – A written systematic, client coordinated plan of
care which lists goals and actions required to meet the needs of the client as
identified in the Initial Assessment (defined below) and includes a client
discharge plan/summary;
(d) High
Risk Case Management – Intensive level of services provided to a client
identified and documented by the Maternity Case Manager or prenatal care
provider as being high risk;
(e) High
Risk Client – A client who has a current (within the last year)
documented alcohol, tobacco or other drug (ATOD) abuse history, or who is 17 or
under, or has other conditions identified by the case manager anytime during
the course of service delivery;
(f)
Home/Environmental Assessment – A visit to the client’s primary place of
residence to assess the health and safety of the client’s living conditions;
(g) Initial
Assessment – Documented, systematic collection of data with planned
interventions as outlined in a CSP to determine current status and identify
needs and strengths in physical, psychosocial, behavioral, developmental,
educational, mobility, environmental, nutritional, and emotional areas;
(h)
Nutritional Counseling – Intensive nutritional counseling for clients who
have at least one of the conditions listed under Nutritional Counseling (12)(a)(A–I)
in this rule;
(i)
Prenatal/Perinatal care provider – The physician, licensed physician
assistant, nurse practitioner, certified nurse midwife, or licensed direct
entry midwife providing prenatal or perinatal (including labor and delivery)
and/or postnatal services to the client;
(j) Case
Management Visit Outside the Home – An encounter outside the client’s
home between a Maternity Case Manager and the client where identical services
of a Case Management Home Visit (G9012) are provided.
(6)
Maternity case manager qualifications:
(a)
Maternity case managers must be currently licensed as a:
(A)
Physician;
(B)
Physician assistant;
(C) Nurse
practitioner;
(D)
Certified nurse midwife;
(E) Direct
entry midwife;
(F) Social
worker; or
(G)
Registered nurse;
(b) The
maternity case manager must be a Division enrolled provider or deliver services
under an appropriate Division enrolled provider. See provider qualifications in
the Division’s General Rule 410-120-1260.
(c) All of
the above must have a minimum of two years of related and relevant work
experience;
(d) Other
paraprofessionals may provide specific services with the exclusion of the
Initial Assessment (G9001) while working under the supervision of one of the
practitioners listed above in this section;
(e) The
maternity case manager must sign off on all services delivered by a
paraprofessional;
(f)
Specific services not within the recognized scope of practice of the provider
of MCM services must be referred to an appropriate discipline.
(7)
Nutritional counselor qualifications – nutritional counselors must be:
(a) A
licensed dietician (LD) licensed by the Oregon Board of Examiners of Licensed
Dieticians; and
(b) A
registered dietician (RD) credentialed by the Commission on Dietetic
Registration of the American Dietetic Association (ADA).
(8)
Documentation requirements:
(a) Documentation
is required for all MCM services in accordance with Division General Rule
410-120-1360; and
(b) A
correctly completed Division form 2470, 2471, 2472 and 2473 or their
equivalents meet minimum documentation requirements for MCM services.
(9) G9001
– Initial Assessment must be performed by a licensed maternity case
manager as defined under (6)(a)(A–G) in this rule:
(a)
Services include:
(A) Client
assessment as outlined in the “Definitions” section of this rule;
(B)
Development of a CSP that addresses identified needs;
(C) Making
and assisting with referrals as needed to:
(i) A
prenatal care provider;
(ii) A
dental health provider;
(D)
Forwarding the Initial Assessment and the CSP to the prenatal care provider;
(E)
Communicating pertinent information to the prenatal care provider and others
participating in the client’s medical and social care;
(b) Data
sources relied upon may include:
(A) Initial
Assessment;
(B) Client
interviews;
(C)
Available records;
(D) Contacts
with collateral providers;
(E) Other
professionals; and
(F) Other
parties on behalf of the client;
(c) The
client’s record must reflect the date and to whom the Initial Assessment was
sent;
(d) The
Initial Assessment (G9001) is billable once per pregnancy per provider and must
be performed before providing any other MCM services. Only a Home/Environmental
Assessment (G9006) and a Case Management Home Visit (G9012) or Case Management
Visit Outside the Home (G9011) may be performed and billed on the same day as
an Initial Assessment.
(10) G9002
– Case Management includes:
(a)
Face-to-face client contacts;
(b)
Implementation and monitoring of a CSP:
(A) The
client’s records must include a CSP and written updates to the plan;
(B) The CSP
includes determining the client’s strengths and needs, setting specific goals
and utilizing appropriate resources in a cooperative effort between the client
and the maternity case manager;
(c) Care
coordination as follows:
(A) Contact
with Department of Human Services (Department) case worker, if assigned;
(B)
Maintain contact with prenatal care provider to ensure service delivery, share
information, and assist with coordination;
(C) Contact
with other community resources/agencies to address needs;
(d) Linkage
to client services indicated in the CSP:
(A) Make
linkages, provide information and assist the client in self-referral;
(B) Provide
linkage to labor and delivery services;
(C) Provide
linkage to family planning services as needed;
(e) Ongoing
nutritional evaluation with basic counseling and referrals to nutritional
counseling, as indicated;
(f)
Utilization and documentation of the “5 As” brief intervention protocol for
addressing tobacco use (US Public Health Service Clinical Practice Guideline
for Treating Tobacco Use and Dependence, 2008). Routinely:
(A) Ask all
clients about smoking status;
(B) Advise
all smoking clients to quit;
(C) Assess
for readiness to try to quit;
(D) Assist
all those wanting to quit by referring them to the Quitline and/or other
appropriate tobacco cessation counseling and provide motivational information
for those not ready to quit;
(E) Arrange
follow-up for interventions;
(g) Provide
training and education on all mandatory topics – Refer to Table
130-0595-2 in this rule;
(h) Provide
client advocacy as necessary to facilitate access to benefits or services;
(i) Assist
client in achieving the goals in the CSP;
(j) G9002
is billable when three months or more of services were provided. Services must
be initiated during the prenatal period and carried through the date of
delivery;
(k) G9002
is billable once per pregnancy.
(11) G9005
– High Risk Case Management:
(a)
Enhanced level of services that are more intensive and are provided in addition
to G9002;
(b) A
client can be identified as high risk at any time when case management services
are provided, therefore G9005 can be billed after 3 months of case management
services.
(c) G9005
is billable only once per pregnancy per provider.
(d) G9002
can not be billed in addition to G9005.
(12) S9470
– Nutritional counseling:
(a) Is
available for clients who have at least one of the following conditions:
(A) Chronic
disease such as diabetes or renal disease;
(B)
Hematocrit (Hct) less than 34 or hemoglobin (Hb) less than 11 during the first
trimester, or Hct less than 32 or Hb less than 10 during the second or third
trimester;
(C)
Pre-gravida weight under 100 pounds or over 200 pounds;
(D)
Pregnancy weight gain outside the appropriate Women, Infants and Children (WIC)
guidelines;
(E) Eating
disorder;
(F)
Gestational diabetes;
(G)
Hyperemesis;
(H)
Pregnancy induced hypertension (pre-eclampsia); or
(I) Other
identified conditions;
(b)
Documentation must include all of the following:
(A)
Nutritional assessment;
(B)
Nutritional care plan;
(C) Regular
client follow-up;
(c) Can be
billed in addition to other MCM services;
(d) S9470
is billable only once per pregnancy.
(13) G9006
– Home/Environmental Assessment:
(a)
Includes an assessment of the health and safety of the client’s living
conditions with training and education of all topics as indicated in Table
130-0595-1 in this rule;
(b) G9006
may be billed only once per pregnancy, except an additional Home/Environmental
Assessments may be billed with documentation of problems which necessitate
follow-up assessments or when a client moves. Documentation must be submitted
with the claim to support the additional Home/Environment Assessment.
(14) G9011
– Case Management Visit Outside the Home:
(a) A
face-to-face encounter between a maternity case manager and the client in a
place other than the home which meets all requirements of a Case Management
Home Visit (G9012) or a telephone encounter when a face-to-face Case Management
Visit is not possible or practical;
(b) G9011
is billable in lieu of a Case Management Home Visit and counted towards the
total number of Case Management Home Visits (see G9012 for limitations).
(15) G9012
– Case Management Home Visit:
(a) Each Case
Management Home Visit must be performed in the client’s home and must include:
(A) An
evaluation and/or revision of objectives and activities addressed in the CSP:
and
(B) At
least two training and education topics listed in Table 130-0595-2 in this rule;
(b) Four
Case Management Home Visits (G9012) may be billed per pregnancy. Case
Management Visits Outside the Home (G9011) are included in this limitation;
(c) Six
additional Case Management Home Visits may be billed if the client is
identified as high risk;
(A) These
additional six visits may only be billed with or after High Risk Case
Management (G9005) has been billed. Case Management Visits Outside the Home
(G9011) are included in this limitation.
(19) Table
130-0595-1
(20) Table
130-0595-2
[ED. NOTE:
Tables & Forms referenced are available from the agency.]
Stat.
Auth.: ORS 409.050 & 414.065
Stats.
Implemented: ORS 414.065
Hist.: AFS
57-1987, f. 10-29-87, ef. 11-1-87; AFS 5-1989(Temp), f. 2-9-89, cert. ef.
3-1-89; AFS 48-1989, f. & cert. ef. 8-24-89, Renumbered from 461-014-0200
& 461-014-0201; AFS 54-1989(Temp), f. 9-28-89, cert. ef. 10-1-89; AFS
71-1989, f. & cert. ef. 12-1-89; HR 10-1990, f. 3-30-90, cert. ef. 4-1-90,
Renumbered from 461-014-0580; HR 19-1991, f. 4-12-91, cert. ef. 5-1-91; HR 43-1991,
f. & cert. ef. 10-1-91; HR 42-1994, f. 12-30-94, cert. ef. 1-1-95; HR
4-1997, f. 1-31-97, cert. ef. 2-1-97; OMAP 34-1998, f. & cert. ef. 10-1-98;
OMAP 17-1999, f. & cert. ef. 4-1-99; OMAP 31-2000, f. 9-29-00, cert. ef.
10-1-00; OMAP 40-2001, f. 9-24-01, cert. ef. 10-1-01; OMAP 51-2002, f. &
cert. ef. 10-1-02; OMAP 23-2003, f. 3-26-03 cert. ef. 4-1-03; Renumbered from
410-130-0100, OMAP 69-2003 f. 9-12-03, cert. ef. 10-1-03; OMAP 58-2004, f.
9-10-04, cert. ef. 10-1-04; OMAP 26-2006, f. 6-14-06, cert. ef. 7-1-06; DMAP
5-2007, f. 6-14-07, cert. ef. 7-1-07; DMAP 18-2009, f. 6-12-09, cert. ef.
7-1-09; DMAP 8-2010(Temp), f. 4-13-10, cert. ef. 4-15-10 thru 10-1-10; DMAP
24-2010, f. & cert. ef. 9-1-10; DMAP 22-2011(Temp), f. 7-29-11, cert. ef.
8-1-11 thru 1-25-12
Notes
1.) This online version of the OREGON BULLETIN is provided for convenience of reference and enhanced access. The official, record copy of this publication is contained in the original Administrative Orders and Rulemaking Notices filed with the Secretary of State, Archives Division. Discrepancies, if any, are satisfied in favor of the original versions. Use the OAR Revision Cumulative Index found in the Oregon Bulletin to access a numerical list of rulemaking actions after November 15, 2010.
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