Oregon Bulletin

October 1, 2013

Department of Justice, Chapter 137

Rule Caption: Amends Rule to Address Use of Social Security Numbers

Adm. Order No.: DOJ 8-2013(Temp)

Filed with Sec. of State: 8-22-2013

Certified to be Effective: 8-22-13 thru 1-31-14

Notice Publication Date:

Rules Amended: 137-110-0610

Subject: This rule authorizes the Oregon Foreclosure Avoidance Program to ask grantors to provide documents containing social security numbers, but to inform grantors that provision of their social security numbers is voluntary. It also specifies to whom and for what purpose the program will provide a grantor’s social security number.

Rules Coordinator: Carol Riches—(503) 947-4700


Documents Required of the Grantor

(1) The grantor shall provide the following documents to the service provider for provision to the beneficiary within 25 days after the date on which the service provider sends a Notice of Resolution Conference:

(a) A completed “Universal Intake Form” provided in Appendix B and available by selecting “Form 610” at http://www.doj.state.or.us/consumer/foreclosure_mediation.shtml or a substantially similar form;

(b) Information about the grantor’s income, expenses, debts and other obligations;

(c) A description of the grantor’s financial hardship, if any;

(d) Documents that verify the grantor’s income.

(2) Within 5 days of receiving documents provided by the grantor, the service provider shall make those documents available to the beneficiary using the service provider website. The service provider shall provide the documents to the beneficiary in an alternative format upon request.

(3) If a grantor fails to timely provide documents as required by Or Laws 2013, chapter 304 and section (1) of this rule, the grantor and the beneficiary shall nevertheless appear at the first scheduled resolution conference. A grantor who does not timely provide a document required by this rule is at increased risk of the resolution conference concluding without the beneficiary being able to agree to a foreclosure avoidance measure.

(4) The Oregon Foreclosure Avoidance Program may ask grantors to provide documents that contain social security numbers. The Program will inform grantors that it does not require them to provide their social security numbers, but that grantors may do so voluntarily to facilitate resolution with their bank. The Program will tell grantors that if they provide their social security numbers the numbers will be disclosed to the grantor’s bank, the grantor’s housing counselor and the facilitator for the purposes of the resolution conference and to the service provider for the purpose of ensuring that the grantor has submitted the necessary documents.

Stat. Auth.: 2013 OL Ch. 304, Sec. 3(2)(c) & 6(1)(g)

Stats. Implemented: 2013 OL Ch. 304, Sec. 3(2)(c) & 6(1)(g)

Hist.: DOJ 10-2012(Temp), f. 7-6-12, cert. ef. 7-11-12 thru 1-6-13; DOJ 2-2013, f. 1-3-13, cert. ef. 1-7-13; DOJ 6-2013(Temp), f. 7-22-13, cert. ef. 8-4-13 thru 1-31-14; DOJ 8-2013(Temp), f. & cert. ef. 8-22-13 thru 1-31-14

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