Oregon Bulletin

November 1, 2011


Department of Transportation
Chapter 731

Rule Caption: Rule for legislative intent regarding ODOT’s relationship with Aviation.

Adm. Order No.: DOT 2-2011(Temp)

Filed with Sec. of State: 9-30-2011

Certified to be Effective: 9-30-11 thru 3-21-12

Notice Publication Date:

Rules Adopted: 731-003-0005

Subject: Section 29 of Chapter 63 OL 2011 states that ODOT will adopt rules for conducting the business processes identified in the new law. The proposed rule will provide Aviation and the public with guidance on what information Aviation must comply with and requires that the details of ODOT’s relationship with Aviation be guided by an intergovernmental agreement. This information is necessary for ODOT and Aviation to have a clear understanding of their working relationship.

      Because adoption of rules for policies and procedures already in place in ODOT would be extensive for each business process related to financial transactions, an intergovernmental agreement was determined to be the most effective means of documenting the processes and cementing the relationship between the agencies. ODOT uses a process where all divisions, which will include ODA, assist in development and review of the policies and procedures contained in the Financial Administration and Standards Manuel (FASM).

Rules Coordinator: Lauri Kunze—(503) 986-3171


Provision of Business Services to Department of Aviation

(1) Oregon Laws 2011, chapter 630, requires the Department of Transportation to provide the following services to the Department of Aviation, and requires the Department of Aviation to abide by all rules adopted by the Department of Transportation related to the following services:

(a) Budget preparation services;

(b) Daily processing for accounts payable, accounts receivable, payroll, receipts and disbursements;

(c) Records and inventory maintenance accounting services;

(d) Financial management reports and revenue and expenditure projections;

(e) Purchasing, leasing and contracting services;

(f) Internal audit services;

(g) Computer and information system services; and

(h) Human resource services.

(2) The most current Department of Transportation administrative rules related to the services identified in section (1) apply to the Department of Aviation, including but not limited to OAR chapter 731, divisions 146, 147, 148 and 149.

(3) The most current Department of Transportation policies and procedures related to the services identified in section (1) apply to the Department of Aviation.

(4) The Financial Administration and Standards Manual applies to the Department of Aviation.

(5) For purposes of providing the services identified in section (1) the Department of Aviation shall be treated the same as a division of the Department of Transportation in applying applicable rules, policies and procedures.

(6) The Department of Transportation and Department of Aviation shall enter into an interagency agreement to address additional administration and implementation issues related to providing the services identified in section (1), and to establish the fee for providing those services and payment thereof.

Stat. Auth.: ORS 184.616, 184.619 & Ch. 630, OL 2011

Stats. Implemented: Ch. 630, OL 2011

Hist.: DOT 2-2011(Temp), f. & cert. ef. 9-30-11 thru 3-21-12

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