Secretary of State, Archives Division, Chapter 166
Rule Caption: Administrative Rule filing requirements, removes restrictions
Adm. Order No.: OSA 1-2013
Filed with Sec. of State: 10-10-2013
Certified to be Effective: 10-10-13
Notice Publication Date: 5-1-2013
Rules Amended: 166-500-0020
Subject: Administrative Rules are now filed online with the Secretary of State’s office and are electronically date/time stamped upon filing. Since filing is no longer dependent upon the Secretary of State, Archives Building being open to accept hand-delivered filings, the requirement that Administrative Rules be filed during business hours when the building is open is no longer of consequence. The filing deadline continues to be the 15th of the month. Filings date stamped by the online filing system on or before the 15th of the month will meet that month’s filing deadline.
Rules Coordinator: Julie Yamaka—(503) 378-5199
Administrative Rule Filing Requirements
(1) The Administrative Rules Unit shall compile, index and publish all rules adopted by each agency.
(2) Agencies must use the on-line Filing System, available on the Unit’s website: http://arcweb.sos.state.or.us/pages/rules/resources/fileonline.html to submit Administrative Rule filings (ORS 183.355) and Notices of Proposed Rulemaking and Rulemaking Hearing (183.335(1) & (2)) to the Administrative Rules Unit of the State Archives, Oregon Secretary of State. For publication in the following month’s on-line Oregon Bulletin and Administrative Rules Compilation, filings must be submitted to the Administrative Rules Unit by the 15th day of the month. The on-line filing system generates date-stamped receipt copies that are e-mailed to the rules coordinator. Rules coordinators should phone the Administrative Rules Unit at (503) 373-0701 option 2 if they do not receive these receipt copies. Filings must contain the date stamp from the deadline day or earlier to be published and posted the following month.
(3) In cases when the on-line system is unavailable, contact the Administrative Rules Unit. Administrative Rule Filings and Notices may be mailed or delivered (Temporary Rule Filings and Notices can be faxed) to the Administrative Rules Unit, with prior approval by the Administrative Rules Unit, using forms available for download on the Oregon State Archives website at <http://arcweb.sos.state.or.us/pages/rules/index.html>. In addition to the filing deadlines described in (2) above, mailed or delivered Filings and Notices must be received by the Administrative Rules Unit office by 5:00 p.m. on the deadline day.
Stat. Auth.: ORS 183.360
Stats. Implemented: ORS 183.335 & 183.360
Hist.: OSA 9-1997(Temp), f. & cert. ef. 10-6-97; [OSA 4-1995, f. 8-15-95, cert. ef. 9-1-95; Suspended by OSA 9-1997(Temp), f. & cert. ef. 10-6-97]; OSA 13-1997, f. & cert. ef. 11-3-97, Renumbered from 166-510-0001; OSA 5-1999(Temp), f. & cert. ef. 12-9-99 thru 5-10-00; OSA 2-2000, f. & cert. ef. 3-9-00; OSA 2-2007, f. & cert. ef. 7-31-07; OSA 2-2012, f. & cert. ef. 9-12-12; OSA 1-2013, f. & cert. ef. 10-10-13
Oregon Secretary of State • 136 State Capitol • Salem, OR 97310-0722
Phone: (503) 986-1523 • Fax: (503) 986-1616 • firstname.lastname@example.org
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