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Oregon Bulletin

November 1, 2013

Oregon Department of Education, Chapter 581

Rule Caption: Changes in CTE Revitalization Grant criteria, proposal review committee, method of awarding competitive grants.

Adm. Order No.: ODE 21-2013

Filed with Sec. of State: 9-27-2013

Certified to be Effective: 9-27-13

Notice Publication Date: 7-1-2013

Rules Amended: 581-044-0210, 581-044-0220, 581-044-0240, 581-044-0250, 581-044-0260

Subject: The proposed rule changes replace the existing Proposal Review Committee with a Grant Advisory Committee, allows additional appointees for proposal review, and adds sustainability of partnerships as an additional grant criteria for the CTE Revitalization Grant. Additional changes are proposed to reflect the current administrative structure of the Oregon Department of Education.

Rules Coordinator: Cindy Hunt—(503) 947-5651

581-044-0210

Definitions

The following definitions apply to OAR 581-044-0210 to 581-044-0260.

(1) “Diverse number of students” refers to a range of school sizes based on student enrollment.

(2) “High demand”, as defined by the Oregon Employment Department, means having more than the median number of total (growth plus replacement) openings for statewide or a particular region.

(3) “High wage”, as defined by the Oregon Employment Department, is a wage that is more than the all-industry, all-ownership median wage for statewide or a particular region.

(4) “Metropolitan County” is a county classified as Metropolitan by the U.S. Office of Management and Budget (OMB).

(5) “Reasonable geographic distribution” means that at least one-third of the funded proposals shall serve schools within a Metropolitan County, and at least one-third shall serve schools outside of a Metropolitan County.

(6) “The Act” refers to section 7, chapter 683, Oregon Laws 2011 (Enrolled House Bill 3362).

(7) “Educational enterprise” means middle school through post-secondary education including apprenticeship training.

Stat. Auth.: ORS 344.075

Stats. Implemented: ORS 344.075

Hist.: ODE 14-2011(Temp), f. & cert. ef. 10-31-11 thru 4-28-12; ODE 11-2012, f. 3-30-12, cert. ef. 4-2-12; ODE 21-2013, f. & cert. ef. 9-27-13

581-044-0220

Policy

A Career and Technical Education Revitalization Grant Program has been established to encourage support for programs of study that are part of a continuum across the educational enterprise. Grants must be used to enhance the collaboration between education providers and employers by:

(1) Developing or enhancing career and technical education programs of study.

(2) Expanding the professional growth of and career opportunities for students through career and technical education programs.

(3) Assessing the ability of each career and technical education program to meet workforce needs and give students the skills required for jobs in Oregon that provide high wages and are in high demand.

(4) Supporting the achievement of the Oregon high school diploma requirements.

Stat. Auth.: ORS 344.075

Stats. Implemented: ORS 344.075

Hist.: ODE 14-2011(Temp), f. & cert. ef. 10-31-11 thru 4-28-12; ODE 11-2012, f. 3-30-12, cert. ef. 4-2-12; ODE 21-2013, f. & cert. ef. 9-27-13

581-044-0240

Criteria for Grant Awards

(1) The Oregon Department of Education shall establish a request for proposal solicitation and approval process to be conducted each biennium for which Career and Technical Education Revitalization Grant funds are available. The Department shall notify eligible applicants of the proposal process and due dates, and make available necessary guidelines and application forms.

(2) All proposals must comply with requirements of the Act. Grants shall be awarded based on the following generally applicable criteria:

(a) The program shall focus on development and/or enhancement of a program of study in career and technical education;

(b) The program supports Oregon high school diploma requirements;

(c) There is a clear connection between the proposal and the workforce for the program of study based on high wages and high demand;

(d) The program shall serve to increase enrollment in programs of study which provide skills for employment in high-demand careers leading to high wages;

(e) The program demonstrates potential to teach a higher-level of academic and technical skills to all students, thereby increasing the knowledge and improving the skills of Oregon’s workforce, and meeting established or developing industry standards;

(f) The business industry and/or labor communities are actively involved in program development and implementation in a manner that strengthens the development and continued viability of the program of study;

(g) There is evidence that the program of study implemented or improved shall be sustained beyond the life of the grant;

(h) There are provisions for follow up of students/staff, evaluation of program results, and reporting of program results.

(3) Priority shall be given to proposals that meet the minimum criteria and:

(a) Support new or expanded CTE programs;

(b) Demonstrate long-term viability;

(c) Demonstrate commitments from business, industry, labor or education providers to enhance collaboration;

(d) Demonstrate a diverse number of students served;

(e) Contribute to a reasonable geographic distribution of grant moneys;

(f) Create regional collaborations between partners which may include multiple public schools or other partners in a region; and

(g) Demonstrate that the collaboration between education providers and employers enhanced by the grant will be sustainable beyond the life of the grant.

Stat. Auth.: ORS 344.075

Stats. Implemented: ORS 344.075

Hist.: ODE 14-2011(Temp), f. & cert. ef. 10-31-11 thru 4-28-12; ODE 11-2012, f. 3-30-12, cert. ef. 4-2-12; ODE 21-2013, f. & cert. ef. 9-27-13

581-044-0250

Grant Advisory Committee

(1) The Oregon Department of Education and the Bureau of Labor and Industries shall jointly convene a Grant Advisory Committee to set goals for the grant program, develop grant criteria, review all grant applications and recommend determinations on those applications.

(2) The Grant Advisory Committee shall have representatives from business, industry, labor, and education providers. The Department and Bureau shall seek recommendations for membership on the committee from:

(a) Organizations who represent business, industry and labor; and

(b) Education providers including but not limited to the Department of Community Colleges and Workforce Development, community colleges, school districts and other public and private education providers.

(3) A member of the Grant Advisory Committee may not review a grant for which they have a declared conflict of interest.

(4) The Grant Advisory Committee shall receive training on the purpose of the Career and Technical Education Revitalization Grant program and RFP scoring procedures prior to scoring any proposals.

(5) In consultation with the Bureau of Labor and Industries, the Oregon Department of Education may appoint additional grant reviewers for the sole purpose of expediting the grant review process.

Stat. Auth.: ORS 344.075

Stats. Implemented: ORS 344.075

Hist.: ODE 14-2011(Temp), f. & cert. ef. 10-31-11 thru 4-28-12; ODE 11-2012, f. 3-30-12, cert. ef. 4-2-12; ODE 21-2013, f. & cert. ef. 9-27-13

581-044-0260

Method of Awarding Competitive Grants

(1) Funding awards for Career and Technical Education Revitalization projects shall be approved by the Oregon Department of Education designated project manager, fiscal manager, and the Deputy Superintendent of Public Instruction.

(2) The Oregon Department of Education shall design a Request for Proposal (RFP) and scoring sheets that reflect requirements of state law and criteria stated in OAR 581-044-0240.

(3) Mailing requirements and deadlines shall be included in the RFP.

(4) Each proposal shall be scored by a minimum of two reviewers who are members of the Grant Advisory Committee or have been appointed as a grant reviewer as described in OAR 581-044-0250 section (5). Where possible each proposal shall be scored by at least one reviewer representing business, industry, or labor and one reviewer representing education providers.

(5) The Grant Advisory Committee shall make recommendations for funding based on the review of proposals and the intent of the Act.

(6) In the event that there are insufficient proposals that meet the requirements of the Act and ensure a reasonable geographic distribution, the Grant Advisory Committee may recommend an alternative approach to determining reasonable geographic distribution.

(7) The Oregon Department of Education shall notify both successful and unsuccessful applicants. Both successful and unsuccessful applicants shall be allowed access to a summary of comments and suggestions related to their proposals.

(8) Applicants shall have one week from the date of the notification letter to appeal the funding decision related to their application to the Deputy Superintendent of Public Instruction. Decisions made by the Deputy Superintendent are final.

(9) Grant recipients may request minor changes in funded proposals from the Department of Education. Requests for changes and approved changes shall be kept as part of the grant file.

Stat. Auth.: ORS 344.075

Stats. Implemented: ORS 344.075

Hist.: ODE 14-2011(Temp), f. & cert. ef. 10-31-11 thru 4-28-12; ODE 11-2012, f. 3-30-12, cert. ef. 4-2-12; ODE 21-2013, f. & cert. ef. 9-27-13


Rule Caption: Implement provisions of HB 3233 relating to educator effectiveness and common core state standards implementation.

Adm. Order No.: ODE 22-2013(Temp)

Filed with Sec. of State: 9-27-2013

Certified to be Effective: 9-27-13 thru 3-26-14

Notice Publication Date:

Rules Adopted: 581-018-0300, 581-018-0305, 581-018-0310, 581-018-0315, 581-018-0320, 581-018-0325

Subject: These temporary rules implement the provisions of HB 3233 relating to educator effectiveness (SB 290) and common core state standards (CCSS) implementation.

Rules Coordinator: Cindy Hunt—(503) 947-5651

581-018-0300

Definitions

The following definitions apply to 581-018-0300 to 581-018-0325

(1) “Common Core State Standards (CCSS)” means a coherent progression of learning expectations in English language arts and mathematics designed to prepare K–12 students for college and career success. CCSS were adopted by the Oregon State Board of Education in 2010.

(2) “Educator Effectiveness” means expectations for educators defined by the Core Teaching Standards established in Senate Bill 290 to improve student academic growth. Teacher effectiveness is defined by the Model Core Teaching Standards and administrator effectiveness is defined by the Oregon Educational Leadership/ Administrator Standards adopted by the State Board of Education in 2011.

(3) “Oregon Framework for Teacher and Administrator Evaluation and Support Systems” means the state guidelines developed by the Oregon Department of Education and stakeholders that incorporates the requirements of Senate Bill 290 and the federal requirements of the Elementary and Secondary Education Act (ESEA) Flexibility Waiver for educator evaluation and support systems.

(4) “Regional Peer Review Panels” means the process required in Oregon’s ESEA Flexibility Waiver in which the Department of Education will ensure that each district is fully implementing educator evaluation systems and common core state standards and providing feedback and support to districts.

(5) “Achievement gap” means the gap in achievement that often exists between students who are economically disadvantaged, students learning English as a second language, African American, Hispanic or Native American and their peers.

(6) “Network” means the Network of Quality Teaching and Learning established by chapter 661, Oregon Law 2013 (Enrolled House Bill 3233).

Stat. Auth.: Sect. 1, ch. 661, OL 2013 (Enrolled HB 3233)

Stat. Implemented: Sect. 1, ch. 661, OL 2013 (Enrolled HB 3233)

Hist.: ODE 22-2013(Temp), f. & cert. ef. 9-27-13 thru 3-26-14

581-018-0305

Establishment

(1) The Educator Effectiveness and CCSS Implementation Grant program is established as part of the Network for Quality Teaching and Learning.

(2) The purposes of the grants are to:

(a) Build each school district’s capacity to support full implementation of the Oregon Framework for Teacher and Administrator Evaluation and Support Systems and the Common Core State Standards.

(b) Ensure coherence and integration of policies to improve educator practice and student learning.

(c) Establish and support regional Peer Review Panels to:

(A) Ensure that districts are fully implementing valid and reliable educator evaluation and support systems and CCSS including for English Learners, students with disabilities, and low-achieving students; and

(B) Provide high quality feedback and support to districts.

(C) Districts must present their evaluation and support system and CCSS implementation plan to a Peer Review Panel by July 1, 2015.

Stat. Auth.: Sect. 1, ch. 661, OL 2013 (Enrolled HB 3233)

Stat. Implemented: Sect. 1, ch. 661, OL 2013 (Enrolled HB 3233)

Hist.: ODE 22-2013(Temp), f. & cert. ef. 9-27-13 thru 3-26-14

581-018-0310

Eligibility

The Department of Education shall allocate funds for Educator Effectiveness and CCSS Implementation to:

(1) School districts or consortia of small districts to support an Education Facilitator Team and district implementation.

(2) Non-profit organizations and postsecondary institutions for the purpose of supporting implementation.

Stat. Auth.: Sect. 1, ch. 661, OL 2013 (Enrolled HB 3233)

Stat. Implemented: Sect. 1, ch. 661, OL 2013 (Enrolled HB 3233)

Hist.: ODE 22-2013(Temp), f. & cert. ef. 9-27-13 thru 3-26-14

581-018-0315

Criteria

(1) Each school district or a consortium of small school districts must establish a collaborative Education Facilitator Team consisting of teachers and building/district administrators who will support district-wide implementation of the CCSS and the Oregon Framework for Teacher and Administrator Evaluation and Support Systems. In creating teams, districts must consider the needs of all students in their district, including students with disabilities, English learners, and low-achieving students. Districts must also consider closing the achievement gap. Education Facilitator Teams will:

(a) Work to increase communication and clarification of educator expectations between the Department of Education and schools.

(b) Facilitate a needs assessment to determine professional development and technical assistance needs in the district.

(c) Attend professional learning provided by the Department of Education.

(d) Disseminate information from the Department of Education and facilitate professional learning in their districts based on district needs.

(e) Connect local stakeholders to local schools and the district to provide additional professional learning opportunities (e.g., local colleges and businesses, special education and English learner resources/providers).

(f) Inform Peer Review Panels of district needs and progress.

(2) During the 2013–14 school year, the Department of Education shall establish and disseminate to school districts the criteria and process for presenting their local evaluation and support systems and CCSS implementation plans to regional Peer Review Panels.

Stat. Auth.: Sect. 1, ch. 661, OL 2013 (Enrolled HB 3233)

Stat. Implemented: Sect. 1, ch. 661, OL 2013 (Enrolled HB 3233)

Hist.: ODE 22-2013(Temp), f. & cert. ef. 9-27-13 thru 3-26-14

581-018-0320

Grant Funding

(1) For the 2013-14 school year, the Department of Education shall allocate funds to school districts or consortia of small school districts to establish an Education Facilitator Team as described in 581-018-0315.

(2) For the 2014-15 school year, the Department of Education shall establish criteria for district implementation grants based on identified needs within the district or consortium districts.

(3) Districts may use grant funds to pay for Education Facilitators to attend professional learning provided by the Department of Education and to support professional learning for educators within the district.

(4) The Department of Education shall provide Education Facilitators with curricular resources and access to professional learning to support implementation of the CCSS and Oregon Framework for Teacher and Administrator Evaluation and Support Systems.

(5) The Department of Education shall facilitate statewide and regional networking among districts and post-secondary institutions to promote collaborative learning and sharing of best practices.

(6) The Department of Education and school districts may contract with entities on the master contractor list to provide professional learning and technical assistance to support implementation in districts.

Stat. Auth.: Sect. 1, ch. 661, OL 2013 (Enrolled HB 3233)

Stat. Implemented: Sect. 1, ch. 661, OL 2013 (Enrolled HB 3233)

Hist.: ODE 22-2013(Temp), f. & cert. ef. 9-27-13 thru 3-26-14

581-018-0325

Reporting

The Department of Education shall develop district reporting requirements for allocation of funds for Educator Effectiveness and CCSS implementation as required by the Oregon Investment Board and the Network for Quality Teaching and Learning.

Stat. Auth.: Sect. 1, ch. 661, OL 2013 (Enrolled HB 3233)

Stat. Implemented: Sect. 1, ch. 661, OL 2013 (Enrolled HB 3233)

Hist.: ODE 22-2013(Temp), f. & cert. ef. 9-27-13 thru 3-26-14

Notes
1.) This online version of the OREGON BULLETIN is provided for convenience of reference and enhanced access. The official, record copy of this publication is contained in the original Administrative Orders and Rulemaking Notices filed with the Secretary of State, Archives Division. Discrepancies, if any, are satisfied in favor of the original versions. Use the OAR Revision Cumulative Index found in the Oregon Bulletin to access a numerical list of rulemaking actions after November 15, 2012.

2.) Copyright 2013 Oregon Secretary of State: Terms and Conditions of Use

Oregon Secretary of State • 136 State Capitol • Salem, OR 97310-0722
Phone: (503) 986-1523 • Fax: (503) 986-1616 • oregon.sos@state.or.us

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