PARTICIPATION OF LOCAL GOVERNMENTS IN THE EMERGENCY MANAGEMENT
ASSISTANCE PROGRAM (EMA) OF THE FEDERAL EMERGENCY
MANAGEMENT AGENCY (FEMA)
Participation of Local Governments in the Emergency Management Performance Grant (EMPG) of the Federal Emergency Management Agency (FEMA)
(1) The Department of Oregon State Police, Office of Emergency Management (OEM) and local emergency management/services agencies participating in the Emergency Management Performance Grant (EMPG) will implement the EMPG in the State of Oregon in accordance with the provisions of an annual work plan agreement to be mutually agreed to between each participating local emergency management agency (PLEMA) and OEM.
(2) Minimal requirement for participation in the program consist of the following program Elements (3) through (7).
(3) All local EOPs must be consistent with SLG-100, Guide for All-Hazard Emergency Operations Planning, and current within 5 years in order for a jurisdiction to continue to receive EMPG funding.
(4) A Functional or Full Scale Exercise must be conducted annually as outlined in the annual work plan agreement.
(5) The participating local emergency management agency staff will attend training events during the fiscal year for a minimum combined total of 20 hours.
(6) Consistent with local resources, the jurisdiction may program such additional activities as are deemed necessary by the jurisdiction.
(7) The annual work plan identifies those functions that the jurisdiction intends to complete during the fiscal year.
(8) The participating local emergency management agency will submit quarterly reports on accomplishments of work plan objectives. Where completion of an activity involves production of a tangible product, i.e., Hazard Analysis, Local Mitigation Plan, Emergency Operations Plan, Plan Annex, etc., the jurisdiction will provide a copy of that product to OEM with the report of completion.
(9) The annual work plan agreement must be approved by the governing body of the participating local emergency management agency (reference paragraph (10)(i)). In the final report for the fiscal year, the jurisdiction must certify completion of the minimum requirements for EMPG funding. A failure to meet minimum requirements may result in no funding for the following year, or a demand for a refund of funds for the year covered by the work plan agreement, or both.
(10) Reporting Requirements and Penalties:
(a) All initial submittals must be received by OEM on or before the beginning of the federal fiscal year, October 1st.
(b) All program quarterly reports must be submitted to OEM within 15 days after the close of each quarter; [Table not included. See ED. NOTE.]
(c) All EMPG fiscal quarterly reports must be received by OEM within 60 days after the close of each quarter (or 60 days after the end of the month if billing is on a monthly basis); [Table not included. See ED. NOTE.]
(d) If a program or fiscal report is not received by the reporting deadline, the program for that jurisdiction may be suspended.
(e) Upon receiving a late report, the Director of OEM may reinstate a jurisdiction if the jurisdiction satisfactorily demonstrates its willingness and commitment to continue the program.
(f) If the program is reinstated by the Director, there will be a reduction of allocation for each day that any report is late. The reduction will be in an amount equal to one day's allocation. (Annual allocation (divided by) 365 = daily penalty x number of days report is late.).
(g) If the jurisdiction satisfactorily demonstrates to the Director that the report was late due to circumstances beyond the control of the jurisdictional program manager, the Director may waive all or a portion of the late penalty.
(h) Upon review of the final fiscal and quarterly reports, if a jurisdiction's program is judged to not have met the minimum requirements of the program, all future funding will be suspended. Further, unsatisfactory completion of the annual work plan agreement terms may lead to action demanding a payback of funds received under the EMPG.
(i) Certification Requirement: Each jurisdiction applying for funding, under the EMPG shall complete the following certification:
(A) We, the undersigned, do hereby certify that we understand that Program Functions _____ through _____ as previously listed are the minimum requirements that must be met in order to qualify for Emergency Management Performance Grant funding for the _____ federal fiscal year. All funds must be spent and accounted for in accordance with OMB Circular A 87 and A 102. All funds received through the EMPG Program will be provided on a reimbursable basis.
(B) At the end of the fiscal year we will provide certification to the State of Oregon, Office of Emergency Management that the minimum requirements have been met.
[ED. NOTE: Tables and publications referenced are available from the agency.]
Stat. Auth.: ORS 401.270
Stats. Implemented: ORS 401.280
Hist.: OEM 1-2000, f. & cert. ef. 10-17-00