USE OF BUILDINGS, PARKS AND GROUNDS UNDER
Restrictions on the Use of Capitol Mall Heliport
(1) The Capitol Mall Heliport, located at the open recessed area between the State Library Building and the Public Service Building, is a non-public, restricted use facility registered with the State of Oregon Aeronautics Division and the Federal Aviation Administration. No one may use this Heliport without first receiving permission to use it from the Department of Administrative Services. The use of this Heliport is restricted and permission for use is given only for official state business or emergencies in following instances:
(a) Official state business use by the Governor, the President of the Senate, the Speaker of the House or the Chief Justice of the Supreme Court;
(b) Emergencies (e.g., air ambulance, catastrophes, etc.) to be so defined and approved by the Manager, Operations & Maintenance Section, Facilities Division, Department of Administrative Services.
(2) All requests for the Heliport use, with no exception, must be directed to and approved by: Manager, Operations & Maintenance Section, Facilities Division, Department of Administrative Services, 1225 Ferry Street S.E., Salem, OR 97310 -- Phone: 378-2865.
(3) All users of the Heliport must inform the Department in advance of the estimated time of landing and lift-off so that the Department can notify the Capitol Mall Area Security personnel to clear the Heliport area to ensure safety.
(4) All Capitol Mall Heliport air traffic shall contact the Salem Airport FAA Control Tower to receive advisories in approaching or departing the Heliport.
(5) Any unauthorized use of the Heliport shall be reported to the State of Oregon Aeronautics Division and may be prosecuted under ORS 276 .990 and other applicable provisions of law.
Use of the Capitol Mall Area Parks and Grounds
(1) The State Capitol grounds including Wilson Park, Capitol Park, and other parks and grounds in the Capitol area as defined in ORS 276 .010, save and except that property used for residential purposes located in the northern portion of the Capitol area, are open to the public for use, subject to restrictions specified in this rule.
(2) The restrictions specified in the City of Salem Code 94.010, as adopted by Salem City Council on October 25, 1955, are hereby adopted by the Department of Administrative Services and, except for the modifications set forth in section (5) of this rule, are made a part of this rule governing the use of the State Capitol area parks and grounds.
(3) Any request for information, applications for permits or reservations for a park or a portion thereof for use should be sent to: Manager, Operations and Maintenance Section, Facilities Division, Department of Administrative Services, 1225 Ferry Street S.E., Salem, OR 97310.
(4) Any use of the Capitol area parks and grounds for the following activities shall require use authorization by the Department:
(a) Sales and solicitations, as provided under the City of Salem Code 94.100;
(b) Public demonstration, as provided under the City of Salem Code 94.090;
(c) Any organized or group activity, as referenced in the City of Salem Code 94.200.
(5) Enforcement of this rule shall be carried out by the Department's Capitol area security personnel in cooperation with the City of Salem Police Department with the following stipulations modifying the City of Salem Codes 94.010 to 94.990 for the purposes of this rule:
(a) For the purposes of City Code 94.070 on throwing objects, frisbees are exempted from the prohibited category of "other missile";
(b) For the purposes of City Code 94.100 on sales and solicitations, the Department may follow the Department's rule OAR 125-080-0000 and 125-080-0010 for granting permits;
(c) For the purposes of City Code 94.110, no bathing, wading or swimming shall be allowed in fountains, water displays or systems, with the exception of the Wall of Water Fountain on the Capitol Mall Plaza, in front of the Capitol Building, where wading is allowed;
(d) For the purposes of City Codes 94.160 to 94.180 relative to use of motor vehicles and parking, the Department may follow the Department rules OAR 125-095-0000 through 125-095-0065;
(e) For the purposes of City Code 94.190, the Department shall not permit any overnight use of the parks and grounds subject to this rule;
(f) For the purposes of City Code 94.195 on the use of alcoholic beverages, the Department shall follow the Department's rule OAR 125-075-0015(2), and prohibits use of any illegal drugs or controlled substances by law in addition to any alcoholic beverages;
(g) For the purposes of City Code 94.200, the Department may choose not to set or post any signs for public information on opening and closing hours of the Capitol grounds. However, as provided under section (4) of this rule, the Department will regulate organized activities to minimize traffic congestion in the Capitol Mall area, disruption of state business by noise, such as by high amplification equipment, and informal use of the parks;
(h) No posters or placards may be placed on public grounds except those authorized by the Facilities Division for the conduct of public business;
(i) The State Capitol Building and the Supreme Court Building including their respective entrance areas are outside the jurisdiction of the Department. For any proposed use thereof, inquiries should be directed to the Administrative Services, Legislative Administration Committee, S401 State Capitol, Salem, OR 97310; or the office of State Court Administrator, Supreme Court Building, Salem, OR 97310, respectively.
[Publications: The publication(s) referred to or incorporated by reference in this rule are available from the agency.]
Public Use of Meeting Rooms in State Buildings Under the Department of Administrative Services' Control
(1) Pursuant to ORS 276 .440 and other related provisions of ORS Chapter 276, the Department may permit and schedule the occasional use of certain meeting rooms in the Department-controlled state office buildings by the public on space available basis, subject to restrictions and payment of fees where applicable under this rule. Any interested person or organization may call or write to the Department for information on available meeting rooms or to make reservations. The address and the phone number are as follows: Meeting Room Reservations, Operations & Maintenance Section, Facilities Division, Department of Administrative Services, 1225 Ferry Street S.E., Salem, OR 97310 -- Phone: 378-2865.
(2)(a) The Department shall refuse to permit the use of such meeting rooms when it determines that doing so is contrary to any applicable law or policies of the state, or disrupt the operations of the building or the working of the state government;
(b) The use of the meeting rooms shall not be permitted under this rule for the following types of activities:
(A) Activities which generally produce excessive noise, such as music performances with high amplification;
(B) Activities which will tend to create traffic congestions in the Capitol Mall area in Salem;
(C) Activities considered by the Department as likely to endanger public safety or property;
(D) Activities at which alcoholic beverages are served or used.
(3) Fees for the use of meeting rooms shall be set by the Department. Where applicable, the minimum space rental shall be $15. In addition, a service fee will be charged for any use after 5:00 p.m. on weekdays, and any time on weekends and holidays for security, clean up and other support needs. Whenever special custodial services are required, a fee therefor shall be for not less than two hours.
(4) State agency tenants in Department-owned or controlled office buildings are exempted from the space rental charges. When tenant agency use requires special custodial services, an applicable service fee will be charged. All other users will be charged a space rental charge, and a service fee when applicable.
(5) All non-state users must reserve meeting
rooms early, at least seven days in advance and pay all applicable use fees in advance of the dates or times reserved. Any cancellation must be made as soon in advance as possible to allow rescheduling. When a scheduled user fails to cancel the reservation at least three business days in advance, the scheduled user may forfeit charges for the period reserved for use.
(6) Scheduling of such meeting rooms will be done in order of priority first to state agencies, second to other public agencies, and third to private citizens or organizations.
(7) The Division reserves the right to cancel or alter any scheduled or reserved use of any meeting room when it considers necessary for public safety under emergencies.
(8) All users of meeting rooms shall leave the rooms in a reasonably clean condition after each use. In case an excessive clean up by the Department's personnel is necessary, the user may be billed for the additional custodial services for the cleanup.
Possession or Use of Firearms, Alcoholic Beverages and Illegal Substances on the Grounds, Parking Areas (Structures, Facilities, Lots) and Premises of Buildings Under Department Control
(1)(a) Possession or use of firearms or other weapons of any kind, including any explosives, air guns, or slingshots on the grounds, parking areas (structures, facilities, lots) and premises of buildings under Department control is governed by federal and state laws.
(b) The provisions of this section do not apply to firearms in the possession of or stored for official public business authorized by statute for peace officers or for members of any state or national military organization.
(2)(a) The sale, possession and consumption of alcoholic beverages are governed by federal and state laws, local ordinances, and regulations in compliance with a permit. Visitors to any grounds, parking areas (structures, facilities, lots) and premises of buildings under Department control must comply with any directives given to them by law enforcement authorities and employees specifically designated by the Department to investigate observed or reported violations and to issue oral or written warnings or citations to enforce Department rules.
(b)Wine is permitted when stored or used for official public business by the Department of Agriculture under ORS Chapter 576;
(c) Alcoholic beverages are permitted if stored legally in any private vehicle in transit through or while legally parked on the grounds, parking areas (structures, facilities, lots) and premises of buildings under Department control.
(3)(a) It is unlawful for any person to possess illegal drugs on the grounds, parking areas (structures, facilities, lots) and premises of buildings under Department control.
(b) Illegal drug activities are subject to federal and state laws; local ordinances and regulations; and State Policy 50.000.01 Drug-Free Workplace. Any person who uses, possesses, or distributes illegal drugs on the grounds, parking areas (structures, facilities, lots) and premises of buildings under Department control is subject to criminal prosecution by state and federal authorities.
Stat. Auth.: ORS 276 & 283
Hist.: GS 3-1983, f. & ef. 1-19-83; DAS 1-2009, f. & cert. ef. 1-6-09