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The Oregon Administrative Rules contain OARs filed through June 15, 2014
 
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DEPARTMENT OF JUSTICE

 

DIVISION 83

REGIONAL AND COMMUNITY CHILD ABUSE ASSESSMENT CENTERS

137-083-0000

Purpose

These rules establish criteria for awarding grants to establish and maintain Regional Assessment Centers or Community Assessment Centers pursuant to ORS 418.786. These rules also define the services offered by Regional Assessment Centers and Community Assessment Centers, standards relating to complex cases, and grievance procedures regarding the criteria for awarding grants.

Stat. Auth.: ORS 418.782 - 418.793
Stats. Implemented: ORS 418.780 - 418.796
Hist.: DOJ 1-2003, f. 2-28-03, cert. ef. 3-1-03; DOJ 2-2011, f. 3-30-11, cert. ef. 4-1-11

137-083-0010

Definitions

As used in OAR chapter 137, division 083:

(1) "Multidisciplinary Child Abuse Team (MDT)" means the interdisciplinary investigation team established in each county by ORS 418.747.

(2) "Complex Case" means a case in which the local Child Abuse Intervention Center (CAIC) or the local Multidisciplinary Child Abuse Team (MDT) determines the need for assistance from a Regional Service Center or Community Assessment Center, in order to perform or complete a child abuse medical assessment or to evaluate, diagnose or treat a victim of child abuse.

(3) "Consultation" means discussions between or among persons associated with a Regional Service Center or Community Assessment Center and persons associated with county Multidisciplinary Teams to be served by the Center regarding individual cases involving child abuse or possible child abuse, child abuse medical assessments, and related topics.

(4) "Education" means the provision of specialized information to individuals regarding the detection, evaluation, diagnosis and treatment of child abuse or possible child abuse.

(5) "Referral Services" means the recommendation of specialized services related to child abuse medical assessments or to the detection, evaluation, diagnosis or treatment of child abuse. It may include consultation or directing or redirecting a child abuse victim or possible victim to an appropriate specialist for more definitive evaluation, diagnosis or treatment.

(6) "Technical Assistance" means assistance of a practical, specialized or scientific nature, including but not limited to practical advice, specialized advice, advanced laboratory testing or forensic testing.

(7) "Training" means the provision of teaching or instruction to professionals regarding the detection, evaluation, diagnosis or treatment of child abuse or possible child abuse.

(8) "Community Assessment Service" means a neutral, child sensitive community-based center or service provider to which a child from the community may be referred to receive a thorough child abuse medical assessment for the purpose of determining whether the child has been abused or neglected. These services may be provided by assessment, advocacy, or intervention centers.

(9) "Regional Assessment Center" means a community based Child Abuse Intervention Center (CAIC) that is also providing training, education, consultation, referral, technical assistance, and may with the approval of the Department of Justice be providing specialized assessment services for children in multiple counties. For the purposes of these rules the Regional Assessment Center will be referred to as the Regional Service Providers (RSP) and may be referred to as RSP or Regional Service Provider throughout the rest of this document.

Stat. Auth.: ORS 418.782 - 418.793
Stats. Implemented: ORS 418.780 - 418.796
Hist.: DOJ 1-2003, f. 2-28-03, cert. ef. 3-1-03; DOJ 2-2011, f. 3-30-11, cert. ef. 4-1-11

137-083-0020

Application Requirements

(1) Eligible Applicants:

(a) An applicant for the RSP grant must be a public or private non-profit agency that has demonstrated the ability to provide quality child abuse intervention services for a period of at least two years, as determined by the Child Abuse Multidisciplinary Intervention Advisory Council;

(b) An applicant for the RSP grant must be a public or private non-profit agency whose mission includes the provision of services to victims of child abuse or neglect;

(c) An applicant for the RSP grant must have adequately trained staff to perform child abuse medical assessments and interviews including but not limited to a physician who is trained in the evaluation, diagnosis and treatment of child abuse and who is licensed to practice medicine in Oregon by the Oregon Medical Board; and an interviewer who has an advanced academic degree in human services or who has comparable specialized training and experience.

(2) Application Contents. An application for a Regional Service Provider grant must include the information specified in ORS 418.788(3), 418.790 (RSP applicants only) and ORS 418.792 (Child Abuse Intervention Center applicants) as well as the following:

(a) Service Delivery Plan:

(A) An in-depth description of how the Regional Service Provider will assure the provision of neutral, child-centered child abuse medical assessments for the purpose of determining whether a child has been abused or neglected;

(B) Documented support from constituent agencies and the local MDT. The constituent support must address the level of need for the services, and how that service will be accessed by community agencies or individuals;

(C) Goals, objectives and measurable outcomes for the projected funding period. The method by which the quality of services will be evaluated must be included in the service delivery plan;

(D) For RSP applicants, the service delivery plan must include the requirements set forth in ORS 418.790(1).

(b) For RSP applicants, information which demonstrates how and to what extent the applicant proposes to provide consultation, education, training and technical assistance to local MDT's, community assessment centers, and others as may be appropriate. A description of services shall include documentation demonstrating that potential recipients of any of the above services have been provided a reasonable opportunity to provide input into the proposed service delivery plan;

(c) For RSP applicants, a projected budget for the expenses associated with the provision of consultation, education, training, referral and technical assistance or other services as may be approved by the Department of Justice. Expenses may include, but are not limited to personnel, training, equipment, rent, supplies, travel, telephone or other communication charges. The budget for the services provided as a RSP must be clearly differentiated from those of the direct victim services provided as a Child Abuse Intervention Center;

(d) Any additional information requested by the CAMI Account Coordinator.

(3) Referral of Complex Cases. RSP’s shall assure that they will provide access for CAICs and MDT's for referral of complex cases. RSP's, CAICs and MDT's shall have an agreement regarding how referrals and services may be made, who can make a referral, and if desired, more specificity regarding the definition of a complex case. The method for contacting the regional centers shall be updated as needed, and distributed by the CAMI Account Coordinator and RSPs, to all CAICs and MDT coordinators.

Stat. Auth.: ORS 418.782 - 418.793
Stats. Implemented: ORS 418.780 - 418.796
Hist.: DOJ 1-2003, f. 2-28-03, cert. ef. 3-1-03; DOJ 2-2011, f. 3-30-11, cert. ef. 4-1-11

137-083-0030

Criteria for Awarding Grants

(1) Criteria for awards include application quality, the documentation of services needed by those to be served, quality of past service provision, cost efficiencies, and geographic area to be served. In addition, the following criteria shall be considered:

(a) Length of time and experience hired staff have in providing comprehensive child abuse medical assessments. Also considered will be the number of full time employees available for the level of anticipated service;

(b) Length of time the applicant has been financially and organizationally stable;

(c) The leadership demonstrated by the applicant in promoting skilled, complete therapeutic medical assessments for any child alleged to be a victim of child abuse;

(d) The geographic area to be served and the accessibility of the center for those to be served;

(e) The availability of state of the art equipment for conducting comprehensive child abuse medical assessments;

(f) The extent to which the applicant meets the application requirements set forth in OAR 137-083-0020;

(g) Allowable expenses eligible for reimbursement through this grant;

(h) Responsiveness of the service delivery plan to a documented need for services; and

(i) Past success in meeting stated objectives and measurable outcomes.

(2) A successful applicant will be required to execute a grant agreement with the Department of Justice before any funds will be disbursed.

Stat. Auth.: ORS 418.782 - ORS 418.793
Stats. Implemented: ORS 418.780 - ORS 418.796
Hist.: DOJ 1-2003, f. 2-28-03, cert. ef. 3-1-03

137-083-0040

Performance of Duties

(1) Regional Service Providers receiving CAMI funds directly from the Department of Justice, shall submit reports that provide both qualitative and quantitative information regarding the delivery of services provided by the RSP as required by the Department.

(2) Failure to meet the conditions of the award including administration, fiscal and programmatic requirements, may result in a reduction or denial of subsequent funds.

Stat. Auth.: ORS 418.782 - 418.793
Stats. Implemented: ORS 418.780 - 418.796
Hist.: DOJ 1-2003, f. 2-28-03, cert. ef. 3-1-03; DOJ 2-2011, f. 3-30-11, cert. ef. 4-1-11

137-083-0050

Grievance Procedures

(1) An applicant has a right to review the award decision concerning eligibility and denial for an award for CAMI funds for the RSP grant. The grievance process is referred to herein as the “review” or “grievance procedure”.

(2) Each applicant will be informed of the grievance procedure at the time a decision is made regarding an award decision concerning an applicant’s application.

(3) No applicant will be subject to reprisal for seeking a review of an award decision.

(4) To request a review of the award decision the applicant must make a written request to the CAMI Account Coordinator within 30 days after receiving notification of the award decision.

(5) When the Department is notified that an applicant has requested a review of the award decision, a meeting will be scheduled with the CAMI Account Coordinator and members of the Advisory Council that have no conflict of interest with regard to the review at issue. Every effort will be made to have this meeting occur within 30 days of receipt of the grievance.

(6) If the matter is not resolved through the above described grievance procedure, the applicant may request a further review of the issue by the Attorney General or his designee. The applicant must make a written request for such a review, to the Director of the Crime Victims' Services Division within 30 days following notification of the results of meeting with the CAMI Account Coordinator and the Advisory Council.

(7) The decision of the State Attorney General or his designee is final.

Stat. Auth.: ORS 418.782 - 418.793
Stats. Implemented: ORS 418.780 - 418.796
Hist.: DOJ 1-2003, f. 2-28-03, cert. ef. 3-1-03; DOJ 2-2011, f. 3-30-11, cert. ef. 4-1-11

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