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The Oregon Administrative Rules contain OARs filed through October 15, 2014
 
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DEPARTMENT OF STATE LANDS

 

DIVISION 130

AGREEMENTS FOR VOLUNTEER SERVICES

141-130-0010

Purpose

The purpose of OAR chapter 141, division 130 is to establish procedures for volunteer associations to enter into agreements with the Department of State Lands to provide volunteer services. These services may include assistance with program implementation, maintenance or improvement of state lands administered by the department, and interpretative and educational programs.

Stat. Auth.: ORS 273.196 - 273.199 & 273.045
Stats. Implemented: ORS 273.196 - 273.199
Hist.: DSL 2-2005, f. 4-13-05, cert. ef. 4-15-05

141-130-0020

Definitions

The following definitions apply to this division:

(1) "Agreement" means a form signed by a volunteer association and the department.

(2) "Department" means the Department of State Lands.

(3) "Director" means the director of the Department of State Lands or designee.

(4) "State land facility" means a building or other structure located on lands owned by or under the control of the department.

(5) "Volunteer association" means:

(a) An entity that is tax exempt under section 501(c)(3) of the Internal Revenue Code including a group of individuals, volunteer group, service club;

(b) A private, non-profit scientific, historic, or educational organization organized solely for the purpose of providing interpretative services for state land facilities in Oregon;

(c) A business; or

(d) A state or federal agency other than the Department of State Lands.

Stat. Auth.: ORS 273.196 - 273.199 & 273.045
Stats. Implemented: ORS 273.196 - 273.199
Hist.: DSL 2-2005, f. 4-13-05, cert. ef. 4-15-05

141-130-0030

Volunteer Agreements

(1) A volunteer association may request that the department enter into an agreement with the association to allow volunteers to participate in:

(a) The operation of department programs;

(b) The maintenance or improvement of state lands or state land facility; or

(c) Providing educational and interpretive programs and information to the public.

(2) If more than one volunteer association requests an agreement under section (1) above, the department may solicit a proposal for services from each association. The department shall select an association based upon the needs and priorities of the state lands or state land facility. The department may enter into an agreement with more than one association if the services provided by the associations are complementary for an area of state lands or a state land facility.

(3) An agreement between the department and a volunteer association shall remain in effect for five years and shall be on a form developed by the department. The agreement shall include, but need not be limited to:

(a) Identification of the state lands or state lands facility where the activity will occur;

(b) A list of the duties and responsibilities of the department and the volunteer association under the agreement;

(c) If the department agrees to provide space to a volunteer association at a state land facility, the agreement shall include a description of the space provided and the uses of the space;

(d) A requirement that the volunteer association or its members submit the appropriate information to receive volunteer injury coverage under ORS 278.125 for those members who will be participating in activities covered by an agreement;

(e) A requirement that the volunteer association or its members submit the appropriate forms to indemnify, defend and hold harmless the State of Oregon, the State Land Board and members thereof, the department, together with its officers, agents and employees from all claims, suits or actions of any nature, including but not limited to negligence, arising from or in connection with an activity conducted under an agreement;

(f) A requirement that any member of the volunteer association who is participating in an activity under an agreement will be fingerprinted if the member:

(A) Is working with minors and is unsupervised by department staff; or

(B) Has access to department funds.

(g) An agreement by the parties to enter into an annual written work plan detailing how the general duties and responsibilities described in a five-year agreement will be carried out. The annual work plan shall be incorporated by reference into the five-year agreement and shall be renewed annually by both parties. Either party may request an amendment to the work plan at any time. An amendment shall require the approval of both parties.

(4) An agreement shall remain in effect for five years unless terminated by either the department or the volunteer association upon 30 days written notice to the other party. A five-year agreement may be amended or renewed upon the review and approval of both parties.

Stat. Auth.: ORS 273.196 - 273.199 & 273.045
Stats. Implemented: ORS 273.196 - 273.199
Hist.: DSL 2-2005, f. 4-13-05, cert. ef. 4-15-05

141-130-0040

Guidelines for Approval of Interpretive and Educational Materials

(1) The state land facility manager has final approval authority for any items sold or displayed by a volunteer association at a state land facility. The following guidelines apply to any sales or displays:

(a) An association may display educational or interpretive products;

(b) A private, non-profit scientific, historic or educational organization organized solely for the purpose of providing interpretive services for state land facilities in Oregon may sell educational or interpretive products; and

(c) The products should relate to, be consistent with and provide information about or promote the mission, cultural, natural or historical features of the state land facility, the state lands, or the surrounding region.

(2) No tobacco, firearms, ammunition or alcohol products may be sold at a state land facility.

Stat. Auth.: ORS 273.196 - 273.199 & 273.045
Stats. Implemented: ORS 273.196 - 273.199
Hist.: DSL 2-2005, f. 4-13-05, cert. ef. 4-15-05

The official copy of an Oregon Administrative Rule is contained in the Administrative Order filed at the Archives Division, 800 Summer St. NE, Salem, Oregon 97310. Any discrepancies with the published version are satisfied in favor of the Administrative Order. The Oregon Administrative Rules and the Oregon Bulletin are copyrighted by the Oregon Secretary of State. Terms and Conditions of Use

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