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BOARD OF PAROLE AND POST-PRISON SUPERVISION
BOARD OF PAROLE AND POST-PRISON SUPERVISION
DIVISION 12
PERSONAL SERVICE CONTRACTS
255-012-0001
When Personal Service Contracts are Used
The Board of Parole and Post-Prison Supervision may contract for services by use of personal service contracts or interagency or intergovernmental service agreements as authorized by the Board's legislatively approved budget when:
(1) The work to be performed requires specialized skills, knowledge and resources in the application of highly technical or scientific expertise, or the exercise of professional, artistic, or management discretion or judgement; or
(2) The Board's staff cannot do the work within a reasonable time; or
(3) An independent and impartial evaluation of a situation is required; or
(4) It is substantially less costly and more efficient, in the long run, to contract for the work and union contracts would not be impaired.
Stat. Auth.: ORS 291.021
Stats. Implemented: ORS 279 .712
Hist.: PAR 2-1989, f. & ef. 5-23-89; PAR 4-1989, f. & ef. 11-1-89; PAR 8-1992, f. & cert. ef. 10-9-92; PAR 2-1997, f. 3-11-97, cert. ef. 3-14-97
255-012-0005
Limitations
The Board shall draft and process personal service contracts in accordance with OAR Chapter 125, Divisions 20 and 22, ORS 279 .005 through 279.111, ORS 291.021 and any other applicable laws.
Stat. Auth.: ORS 291.021
Stats. Implemented: ORS 279 .712
Hist.: PAR 2-1989, f. & ef. 5-23-89; PAR 4-1989, f. & ef. 11-1-89; PAR 8-1992, f. & cert. ef. 10-9-92; PAR 2-1997, f. 3-11-97, cert. ef. 3-14-97
255-012-0010
Approval
The Chairperson of the Board, or a specifically designated Board Member are authorized to sign personal services contracts.
Stat. Auth.: ORS 291.021
Stats. Implemented: ORS 279 .712
Hist.: PAR 2-1989, f. & ef. 5-23-89; PAR 4-1989, f. & ef. 11-1-89; PAR 8-1992, f. & cert. ef. 10-9-92; PAR 2-1997, f. 3-11-97, cert. ef. 3-14-97
255-012-0035
Contract File
The Board shall maintain a contract file, which shall contain:
(1) Statement of justification for the contract;
(2) Written justification for negotiation in lieu of competitive procurements, if applicable;
(3) Copy of the request for proposals;
(4) List of prospective contractors who were requested to submit proposals, resumes or vitaes;
(5) Mailing list used to notify other prospective contractors which shall include where applicable Advocate for Minority, Women and Emerging Small Business;
(6) Copy of each proposal, resume or vitae submitted;
(7) Method of evaluating proposals and how contractor was selected;
(8) Record of negotiations and results;
(9) Resulting contract, including the tax compliance certification.
(10) Department of Administrative Services Reporting Form, until notified by the Division that automation has been achieved.
Stat. Auth.: ORS 291.021
Stats. Implemented: ORS 279 .712
Hist.: PAR 2-1989, f. & ef. 5-23-89; PAR 2-1997, f. 3-11-97, cert. ef. 3-14-97
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