Loading
The Oregon Administrative Rules contain OARs filed through September 15, 2014
 
QUESTIONS ABOUT THE CONTENT OR MEANING OF THIS AGENCY'S RULES?
CLICK HERE TO ACCESS RULES COORDINATOR CONTACT INFORMATION

 

BOARD OF PAROLE AND POST-PRISON SUPERVISION

 

DIVISION 15

REQUEST FOR BOARD RECORDS OR FILES

255-015-0002

Board Records

The Board shall maintain a separate file on each person under its jurisdiction which shall contain the materials obtained pursuant to ORS 144.185.

Stat. Auth.: ORS 183.335, ORS 192.410 – ORS 192.505, ORS 144.025(3) & ORS 144.050
Stats. Implemented: ORS 144.120(7), ORS 144.130, ORS 144.185 & ORS 192.410 - ORS 192.505
Hist.: 2PB 4-1986(Temp), f. & ef. 12-2-86; PAR 3-1987, f. & ef. 4-28-87; PAR 6-1988, f. & ef. 5-19-88; PAR 8-1992, f. & cert. ef. 10-9-92; PAR 4-1998(Temp), f. & cert. ef. 10-14-98 thru 4-11-99; PAR 1-1999, f. & cert. ef. 1-15-99

255-015-0003

Oral Record of Hearing

A tape of the oral proceedings of any hearing shall be kept by the Board for at least four years.

Stat. Auth.: ORS 144.050 & 144.140
Stats. Implemented: ORS 144.120(7), 144.130, 144.185 & 192.410 - 192.505
Hist.: 2PB 4-1986(Temp), f. & ef. 12-2-86; PAR 1-1987(Temp), f. & ef. 1-12-87; PAR 3-1987, f. & ef. 4-28-87; PAR 6-1988, f. & ef. 5-19-88; PAR 4-1998(Temp), f. & cert. ef. 10-14-98 thru 4-11-99; PAR 1-1999, f. & cert. ef. 1-15-99; PAR 2-2006, f. & cert. ef. 4-5-06

255-015-0005

Obtaining Information from Board Records

(1) Any interested party may apply for information from a selected record.

(2) The request must be in writing, addressed to the chairperson of the Board and must specify the information requested.

(3) The chairperson or designee shall review the record to determine what may be disclosed in accordance with OAR 255-015-0010, and within ten (10) working days shall advise the person or agency whether the requested information is available and may be disclosed.

Stat. Auth.: ORS 183.335, ORS 192.410 – ORS 192.505, ORS 144.025(3) & ORS 144.050
Stats. Implemented: ORS 144.120(7), ORS 144.130, ORS 144.185 & ORS 192.410 - ORS 192.505
Hist.: 1PB 4-1985, f. & ef. 5-31-85; 2PB 4-1986(Temp), f. & ef. 12-2-86; PAR 3-1987, f. & ef. 4-28-87; PAR 6-1988, f. & ef. 5-19-88; PAR 4-1989, f. & ef. 11-1-89; PAR 8-1992, f. & cert. ef. 10-9-92; PAR 4-1998(Temp), f. & cert. ef. 10-14-98 thru 4-11-99; PAR 1-1999, f. & cert. ef. 1-15-99

255-015-0010

Criteria for Denial of Disclosure of Records

(1) The Board shall disclose its records to any person or agency unless:

(a) Disclosure would interfere with the rehabilitation of the inmate/offender, and the public interest in confidentiality clearly outweighs the public interest in disclosure; or

(b) Disclosure would substantially prejudice or prevent the carrying out of the functions of the Board or the Department of Corrections, and the public interest in confidentiality clearly outweighs the public interest in disclosure; or

(c) The information was submitted to a public body in confidence, the information should reasonably be considered confidential, the public body has obliged itself in good faith not to disclose the information, and the public interest will suffer by disclosure of the information; or

(d) The requested record is a presentence investigation report prepared pursuant to ORS 137.077 or 137.530; or

(e) The requested records constitute advisory communications within a public body and in this instance the public interest in encouraging frank communication between officials and employees of public bodies clearly outweighs the public interest in disclosure; or

(f) The records comprise investigatory information compiled for criminal law purposes and the public interest does not require disclosure in this particular instance; or

(g) The requested records pertain to potential or pending litigation involving the Board and the public interest does not require disclosure in this particular instance; or

(h) The requested records are otherwise exempt from disclosure under the Public Records Law or other provisions of law; other reasons.

(2) When the Board denies disclosure of information, the Board will provide the reasons for denial. The Board may provide a more detailed written statement of the reason(s) for denial which only the Attorney General and the courts may review.

(3) When a document contains information that is exempt from disclosure, the Board shall separate exempt material from nonexempt material and disclose the nonexempt material.

Stat. Auth.: ORS 183.335, ORS 192.410 – ORS 192.505, ORS 144.025(3) & ORS 144.050
Stats. Implemented: ORS 144.120(7), ORS 144.130, ORS 144.185 & ORS 192.410 - ORS 192.505
Hist.: 1PB 4-1985, f. & ef. 5-31-85; 2PB 4-1986(Temp), f. & ef. 12-2-86; PAR 3-1987, f. & ef. 4-28-87; PAR 6-1988, f. & ef. 5-19-88; PAR 4-1989, f. & ef. 11-1-89; PAR 8-1992, f. & cert. ef. 10-9-92; PAR 4-1998(Temp), f. & cert. ef. 10-14-98 thru 4-11-99; PAR 1-1999, f. & cert. ef. 1-15-99

255-015-0015

Fees for Board Records

(1) The fees for documents shall be as follows:

(a) A fee of twenty cents per page will be applied.

(b) The fee for the duplication of oral records shall be $8.00 per CD.

(c) Actual postage cost of method preferred by requestor will be applied.

(2) The Board will charge, in fifteen-minute increments, the actual hourly rate of the Board member or staff person(s) responding to the public records request.

(3) Actual costs may also include the cost of attorney time for reviewing and segregating records at the Board’s request.

(4) The Board chairperson, or designee, may, for good cause, waive or reduce all computed costs including staff time for review, reproduction, materials, and mailing costs.

(5) Prior to reproduction of material, the Board shall receive payment, unless the chairperson, or designee, decides that the Board can bill the person or agency.

(6) The Board shall deposit payments in the Miscellaneous Receipts account in accordance with Business Office instructions.

Stat. Auth.: ORS 183.335, 192.410 - 192.505, 144.025(3) & 144.050
Stats. Implemented: ORS 144.120(7), 144.130, 144.185 & 192.410 - 192.505
Hist.: 1PB 4-1985, f. & ef. 5-31-85; 2PB 4-1986(Temp), f. & ef. 12-2-86; PAR 3-1987, f. & ef. 4-28-87; PAR 6-1988, f. & ef. 5-19-88; PAR 8-1992, f. & cert. ef. 10-9-92; PAR 4-1998(Temp), f. & cert. ef. 10-14-98 thru 4-11-99; PAR 1-1999, f. & cert. ef. 1-15-99; PAR 11-2010, f. & cert. ef. 12-1-10

The official copy of an Oregon Administrative Rule is contained in the Administrative Order filed at the Archives Division, 800 Summer St. NE, Salem, Oregon 97310. Any discrepancies with the published version are satisfied in favor of the Administrative Order. The Oregon Administrative Rules and the Oregon Bulletin are copyrighted by the Oregon Secretary of State. Terms and Conditions of Use

Oregon Secretary of State • 136 State Capitol • Salem, OR 97310-0722
Phone: (503) 986-1523 • Fax: (503) 986-1616 • oregon.sos@state.or.us

© 2013 State of Oregon All Rights Reserved​