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The Oregon Administrative Rules contain OARs filed through June 15, 2014
 
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DEPARTMENT OF CORRECTIONS

 

DIVISION 9

TOURS

291-009-0005

Authority, Purpose, and Policy

(1) Authority: The authority for this rule is granted to the Director of the Department of Corrections in accordance with ORS 179.040, 423.020, 423.030 and 423.075.

(2) Purpose: This rule provides guidelines and procedures whereby interested groups and individuals may be allowed tours of correctional facilities operated by the Department of Corrections.

(3) Policy: One of the goals of the Department of Corrections is to create partnerships with communities by providing public information and education, potential expansion of work programs, professional advice, training and consulting services, and encouraging staff participation in professional exchanges of information about the operation of the Department's facilities. One method of achieving this goal is through the administration of a tour program. Tours will be conducted in accordance with staff resource availability and security requirements.

Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: CD 33-1978, f. 10-24-78, ef. 10-25-78; CD 27-1982, f. & ef. 12-10-82; CD 39-1985, f. & ef. 8-16-85; CD 16-1987, f. & ef. 3-5-87; CD 17-1988, f. & cert. ef. 11-18-88; CD 3-1992, f. 3-13-92, cert. ef. 3-25-92; DOC 5-1999, f. 3-19-99, cert. ef. 4-1-99; DOC 7-2013, f. & cert. ef. 8-20-13

291-009-0010

Definitions for OAR 291-009-0005 through OAR 291-009-0015

(1) Department of Corrections Facility: Any institution, facility, or staff office, including the grounds, operated by the Department of Corrections.

(2) Functional Unit Manager: Any person within the Department of Corrections who reports to either the Director, Deputy Director, an assistant director, or an administrator and has responsibility for the delivery of program services or coordination of program operations. Whenever the term “functional unit manager” is used in this rule it means functional unit manager or designee.

(3) Inmate: Any person under the supervision of Department of Corrections who is not on parole, post-prison supervision, or probation status.

(4) Tours: Any person or group of persons authorized to be escorted through a Department of Corrections facility.

Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: CD 33-1978, f. 10-24-78, ef. 10-25-78; CD 27-1982, f. & ef. 12-10-82; CD 39-1985, f. & ef. 8-16-85; CD 16-1987, f. & ef. 3-5-87; CD 17-1988, f. & cert. ef. 11-18-88; CD 3-1992, f. 3-13-92, cert. ef. 3-35-92; DOC 5-1999, f. 3-19-99, cert. ef. 4-1-99; DOC 7-2013, f. & cert. ef. 8-20-13

291-009-0015

Procedures

(1) Tours may be provided to:

(a) College and high school level students age 16 and over with an academic interest in state government, public services, social science, or criminal justice. Students under 18 years of age must be accompanied by an instructor.

(b) Persons, age 18 and over, ordered by the court to tour a Department of Corrections facility as a deterrent against further criminal activity.

(c) Persons, including representatives of the media that have a professional interest in state government correctional programs.

(d) Representatives from companies or the community who have the potential for expanding work programs, including private partnerships.

(e) Family members or associates of employees or contractors.

(2) The minimum age to participate in a tour is 16 years of age. Unemancipated children between 16 and 18 years of age must provide an informed consent notice signed by their parent or legal guardian prior to taking the tour and be approved for tour participation by the functional unit manager or designee.

(3) Processing tour requests:

(a) All requests for tours, the times, days, length and route of the tour will be coordinated with the functional unit manager or designee.

(b) Each institution functional unit manager will designate staff to be responsible for obtaining approval, scheduling the tour, securing supervision, and notifying appropriate staff, including the functional unit manager’s office.

(c) LEDS checks are required unless waived by the facility functional unit manager. Persons are required to submit the necessary information to complete the LEDS check, as outlined in the DOC rule on Facility Access (OAR 291-016).

(d) Tours of designated facilities may be included in the new employee orientation program.

(4) Tour Standards:

(a) Normally, tours will be limited to ten persons or less per tour group; however, each functional unit manager may exceed that number depending upon the size of the facility and staff available to supervise the group.

(b) Tours will normally be conducted by a Department of Corrections employee. The facility functional unit manager may designate contractors to conduct tours. The facility functional unit manager will stipulate eligibility requirements for staff and contractors to become tour guides.

(c) Cameras and tape recorders may be admitted only with approval from the facility functional unit manager. Any inmate who is photographed or filmed for other than DOC purposes must sign the media consent form CD 297 indicating he/she is a voluntary participant.

(d) Former employees of the Department of Corrections are required to have an approved Visitor Authorization form (CD 451C) before entering a Department of Corrections facility.

(e) Any person who is now or has been an inmate of a correctional facility is required to have specific, advance written permission from the facility functional unit manager before entering a Department of Corrections facility.

(f) Tour members are not permitted to wander or leave the group without an assigned escort.

(g) Personal attire of tour members must meet the same minimum standards established in the Department of Corrections rule on Visiting (OAR 291-127).

(h) Inmates and tour members may not exchange any material.

(i) Failure to comply with any standards or security requirements will be reason for termination of the tour.

(j) Designated tour guides will be informed of scheduled tours and provided an approved Visitor Authorization form (CD 451C).

(k) Individuals wishing to tour a correctional facility may be subjected to a search in accordance with the Department of Corrections rule on Searches (Institutions) (OAR 291-041).

(l) Each person listed on the visitor authorization form (CD 451C) must complete the Facility Access Register (CD 52a) and exchange one piece of current photo identification for a visitor pass. Each facility may have additional facility-specific procedures for checking visitors in and out. Acceptable photo identification includes the following:

(A) Drivers license or state identification;

(B) Passport;

(C) State identification card (state employee or Motor Vehicle Division);

(D) Military identification;

(E) Student identification card; or

(F) Other official governmental identification.

(m) At the conclusion of the tour, the visitor pass will be exchanged for the visitor’s photo identification and the visitor will sign out on the Facility Access Register.

[ED. NOTE: Forms referenced are available from the agency.]

Stat. Auth.: ORS 179.040, 423.020, 423.030 & 423.075
Stats. Implemented: ORS 179.040, 423.020, 423.030 & 423.075
Hist.: CD 33-1978, f. 10-24-78, ef. 10-25-78; CD 27-1982, f. & ef. 12-10-82; CD 39-1985, f. & ef. 8-16-85; CD 16-1987, f. & ef. 3-5-87; CD 17-1988, f. & cert. ef. 11-18-88; CD 3-1992, f. 3-13-92, cert. ef. 3-25-92; DOC 5-1999, f. 3-19-99, cert. ef. 4-1-99; DOC 7-2013, f. & cert. ef. 8-20-13

 

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