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OREGON HEALTH AUTHORITY,
ADDICTIONS AND MENTAL HEALTH DIVISION: MENTAL HEALTH SERVICES

 

DIVISION 36

COMMUNITY MENTAL HEALTH HOUSING FUND

309-036-0100

Statement of Purpose

These rules prescribe standards for the development, renovation and administration of the Community Mental Health Housing Program and the Community Mental Health Housing Fund under ORS 426.502–426.508. The Community Mental Health Housing Fund, supported in part by the Community Housing Trust Account, shall be administered by the Oregon Health Authority (Authority), through its Addictions and Mental Health Division.

Stat. Auth.: ORS 413.042 & 430.640
Stats. Implemented: ORS 426.502–426.508
Hist.: MHD 7-2003, f. 8-15-03 cert. ef. 9-1-03; MHS 7-2010, f. & cert. ef. 6-7-10

309-036-0105

Definitions

As used in these rules:

(1) "Assistant Director" means the Assistant Director of the Addictions and Mental Health Division.

(2) “Care provider” means an individual or entity that provides services and support for a person or persons with serious mental illness under a residential service agreement, contract or other similar arrangement.

(3) “Community housing” means real property, improvements and related equipment that are used or could be used to house persons with a serious mental illness in community-based settings consistent with ORS 426.502. It includes single-family housing, multiple-unit residential housing and residential facilities. It does not include hospitals, nursing homes, correctional facilities and other institutional housing except as provided in these rules. Consistent with the designated housing model, community housing may include accommodations for care providers and resident managers.

(4) "Community Housing Development" means efforts or assistance, financial or otherwise, that result in the establishment of community housing as defined in OAR 309-036-0105.

(5) "Community Mental Health Housing Fund" or "Fund" means the fund established by ORS 426.506

(6) "Community Housing Renovation" means efforts that result in the improvement of real property, the use of which is restricted to community housing for persons with serious mental illness. Such improvement includes, but is not limited to, replacing worn or non-functional components, making repairs to improve health and safety, expanding the building to accommodate more residents or provide more adequate living quarters, and installing equipment necessary to the operation of the community housing.

(7) “Construct” includes, but is not limited to building, installing, assembling, expanding, altering, converting, repairing, replacing or relocating community housing development, renovation or administration. It can also mean to install equipment and necessary infrastructure to prepare a site.

(8) "Division" means the Addictions and Mental Health Division of the Oregon Health Authority (Authority).

(9) “Equipment” means permanently installed fixtures or appliances acquired for the community housing.

(10) "Institutional housing" means housing located at an Oregon State Hospital campus or the Blue Mountain Recovery Center, including buildings, grounds, leased facilities, infrastructure and ancillary facilities.

(11) “Person with serious mental illness” means an individual who is:

(a) Diagnosed by a Qualified Mental Health Professional as suffering from a chronic mental disorder as defined by ORS 426.495 which includes, but is not limited to, conditions such as chronic schizophrenia, chronic affective disorder, chronic paranoid disorder, and other disorders which manifest symptoms that are not solely a result of mental retardation or other developmental disabilities, epilepsy, drug abuse, or alcoholism; which continue for more than one (1) year, or on the basis of a specific diagnosis, are likely to continue for more than one (1) year; and

(b) Is impaired to an extent which substantially limits the person's consistent functioning in one (1) or more of the following areas:

(A) Home environment: independently attending to shelter needs, personal hygiene, nutritional needs and home maintenance;

(B) Community negotiation: independently and appropriately utilizing community resources for shopping, recreation and other needs;

(C) Social relations: establishing and maintaining supportive relationships;

(D) Vocational: maintaining employment sufficient to meet personal living expenses or engaging in other age appropriate activities.

(12) "Qualified Mental Health Professional (QMHP)" means a Licensed Medical Practitioner (LMP) or any other person meeting one (1) or more of the following minimum qualifications as authorized by the Local Mental Health Authority or designee:

(a) Bachelor’s degree in nursing and licensed by the State of Oregon;

(b) Bachelor’s degree in occupational therapy and licensed by the State of Oregon;

(c) Graduate degree in psychology;

(d) A Graduate degree in social work;

(e) A Graduate degree in recreational, art, or music therapy; or

(f) A Graduate degree in a behavioral science field.

Stat. Auth.: ORS 413.042 & 430.640
Stats. Implemented: ORS 426.502–426.508
Hist.: MHD 7-2003, f. 8-15-03 cert. ef. 9-1-03; MHS 7-2010, f. & cert. ef. 6-7-10

309-036-0110

Community Mental Health Housing Fund, Community Mental Health Housing Trust Account, Income and Expenditures

(1) Community Mental Health Housing Fund. The Community Mental Health Housing Fund shall be maintained in the State Treasury. All earnings on investments of moneys in the Fund, including earnings in the Community Housing Trust Account, shall accrue to the Fund. All moneys in the Fund shall be continuously appropriated to the Division to carry out the provisions of ORS 426.504 for the purpose of providing housing for persons with serious mental illness.

(a) Income to the Fund shall consist of:

(A) The proceeds, less costs to the state, received from the sale of the F.H. Dammasch State Hospital property under ORS 426.508;

(B) Moneys appropriated to the Fund by the Legislative Assembly;

(C) Proceeds from the sale, transfer or lease of any surplus real property owned, operated or controlled by the Division and used for community housing;

(D) Money reallocated from other areas of the Division's budget;

(E) Interest and earnings credited to the fund; and

(F) Gifts of money or other property from any source, to be used for the purposes of developing housing for persons with serious mental illness. Except as provided by ORS 426.506, income to the fund may be restricted to deposit in the Community Housing Trust Account or may be available for expenditure.

(b) Gifts and other deposits may be designated by the contributor to be used for community housing purposes or institutional housing purposes. Such deposits may also be restricted to the Community Housing Trust Account or may be non-restricted and available for expenditure from the Fund, or may be designated for a specific expenditure purpose in the Fund. Any gifts restricted or designated by a contributor shall not be available for re-allocation except as may be specified by the contributor.

(c) When it is determined that community housing established or assisted consistent with ORS 426.504 is no longer suitable for continued use as community housing, any proceeds realized from the disposition of the property shall be deposited into the Fund and used for community housing purposes.

(2) Community Housing Trust Account. The Community Housing Trust Account exists within the Community Mental Health Housing Fund and shall consist of:

(a) At least ninety-five (95) percent of the proceeds received from the sale of the F.H. Dammasch State Hospital property under ORS 426.508; and

(b) Any other funds deposited into the account for the restricted purpose of staying in the Fund for perpetuity.

(3) Amounts Available for Expenditure. Amounts available from the Fund for expenditure shall consist of:

(a) Up to five (5) percent of the sale proceeds received by the Oregon Health Authority for credit to the account from the Oregon Department of Administrative Services from the sale of the F.H. Dammasch State Hospital property under ORS 426.508; and

(b) All other deposited, unrestricted funds or account earnings unless a specific deposit is designated by its maker to be placed in the restricted portion of the Community Housing Trust Account.

(4) Expenditure of Community Housing Trust Account Interest Earnings. Interest earned on moneys in the Community Housing Trust Account may be expended in the following manner: Seventy (70) percent of interest earned on deposits in the Community Housing Trust Account shall be expended for community housing purposes in accordance with these rules. Thirty (30) percent of interest earned on deposits in the Community Housing Trust Account shall be expended for institutional housing purposes in accordance with these rules.

(5) Limitations on Expenditure. Interest earned on deposits in the account shall not be used to support operating expenses of the Division.

Stat. Auth.: ORS 413.042 & 430.640
Stats. Implemented: ORS 426.502–426.508
Hist.: MHD 7-2003, f. 8-15-03 cert. ef. 9-1-03; MHS 7-2010, f. & cert. ef. 6-7-10

309-036-0115

Funds for Community Housing

(1) General Provision. In general, the Division will work through community partners to develop community housing and not acquire or operate community housing directly. In circumstances where a particular type of community housing is desired and no community partner has been identified, the Division may acquire or directly operate community housing.

(2) Eligible Uses for Community Housing. The community housing to be assisted with funds from the Community Mental Health Housing Fund shall include a variety of types of housing integrated into residential neighborhoods of local communities throughout Oregon. The Division may establish priorities for the types of housing to be assisted based on an analysis of housing needs of persons with serious mental illness. The community housing types to be considered for funding include, but are not limited to, single-family housing, multiple-unit residential housing, residential facilities and other residences for persons with serious mental illness. Housing for persons with serious mental illness may include improvements and related equipment to enable a provider to offer services on site. Where services are not offered on site, the community housing provider must demonstrate that access to services is available elsewhere in the community.

(a) New and Existing Community Housing. Funds may be used to develop new community housing or to preserve or renovate existing community housing for persons with serious mental illness. To this end, funding may be used toward acquisition, remodeling, maintenance, repair, permanently installed fixtures or appliances and equipment.

(b) Occupancy of Community Housing. The community housing to be assisted with funds from the Community Mental Health Housing Fund must be made available for occupancy by persons with serious mental illness. Consistent with the designated housing model, additional individuals, such as resident man- agers, care providers, family members and roommates, may also reside in the housing to the extent allowed under ORS 426.502.

(c) Exclusions. Funds from the Community Mental Health Housing Fund cannot be used to support service provision at the community housing.

(3) Allocation of Funds for Community Housing Purposes. The Assistant Director shall annually identify the amount of funds available in the Community Mental Health Housing Fund for community housing purposes.

(a) Allocation Plan. The Assistant Director or designee shall establish, with advice and input from the Community Mental Health Housing Fund Advisory Committee (CMHHFAC), a plan for allocating funds. This allocation plan shall designate amounts available for new development and renovation awards, geographic distribution goals and any desired housing types or resident population priorities.

(b) Distribution Plan. As funds become available, it shall be the intent of the Division to distribute funds in a fair and equitable manner with respect to geographic and service population considerations. To this end, regional distribution goals will be established by the Division with input from the CMHHFAC. These goals will be established based upon the general population distribution in Oregon, Division data on the number of persons with serious mental illness served in each region of the state and other factors relating to housing needs. The distribution plan goals will be published in the application materials. If after considering all applications for a region, the resulting awards do not award all funds in accordance with these goals, then remaining funds may be re-allocated to other regions.

(4) Housing Needs Assessment. Unless targeted for a specific purpose by the Oregon Legislative Assembly, financial assistance for community housing by the Division shall be based on the assessment of housing needs for people with serious mental illness. In assessing housing needs, the Division will conduct surveys, review available data, and seek input from advisory bodies that include consumers, family members, service providers, housing providers, citizens and other interested persons. The Division may prioritize types of housing and specify subpopulations of persons with serious mental illness for occupation in the community housing that will receive financial assistance.

(5) Application Process and Award of Funds. The Division shall implement an application and award process which may include, but is not limited to, an open process such as a first come – first reviewed solicitation, a demonstration program, or a competitive application process. The Division may also award emergency funds when necessary to insure the completion of development or continued operation of community housing. The application and award process will be consistent with the following guidelines:

(a) Notification: For the open application process, the Division shall announce the availability of funding from the Community Mental Health Housing Fund and provide instructions for applying for such funding. The announcement of funding shall include a description of the fund, the allocation plan, eligible community housing, application rating criteria, and application materials.

(b) Application. An application for funding shall contain all information required by the division, including, but not limited to:

(A) A description of the proposed community housing project, including, but not limited to, type of unit or units, number of residents who will be persons with serious mental illness, proposed rents, site location, the services to be available to residents and project amenities;

(B) Documentation of the applicant's experience with developing and operating housing;

(C) A statement identifying the length of time the unit or units will be dedicated for use by persons with serious mental illness;

(D) An operating budget showing anticipated revenues and expenses;

(E) The development plan, including a development budget with all sources of funding identified; and

(F) Documentation describing how the proposed community housing is consistent with allocation plan priorities. Applicants will have a minimum of sixty (60) days to complete and return applications.

(c) Funding Decision. Completed applications shall be submitted to the Assistant Director or designee.

(A) Applications shall be reviewed and rated by a review panel established by the Assistant Director or designee. The review panel will include at least three (3) members of the Community Mental Health Housing Fund Advisory Committee. The review panel shall make recommendations for funding decisions to the Assistant Director.

(B) For applications made on an emergency basis under these rules, the Division may use an expedited review process that includes review and comment by at least three (3) members of the Community Mental Health Housing Fund Advisory Committee. Results of the review will be presented to the Assistant Director who will make the final funding decisions. Applicants will receive written notice of funding decisions.

(d) Appeal of Funding Decisions. Applicants who do not agree with funding decisions are encouraged to discuss their application with Division staff. If the issue is not resolved, applicants may submit a request for appeal of the decision to the Deputy Assistant Director or designee, as follows:

(A) The applicant requesting an appeal will submit a written request to the Deputy Assistant Director or designee within seven (7) business days after receiving the written funding decision.

(B) Division Review and Notification: The Deputy Assistant Director will approve or deny the request for an appeal and will notify the applicant in writing of the decision to approve or deny the requested appeal, within fifteen (15) business days of receipt of the appeal.

(C) Appeal to the Assistant Director: Appeal of the decision of the Deputy Assistant Director will be made in writing to the Assistant Director of the Division, whose decision will be final and will be provided in writing within fifteen (15) business days of receipt of the appeal.

(D) The decision to grant the appeal in favor of the applicant for one (1) request does not set a precedent that must be followed by the Division when evaluating subsequent requests for appeal.

(6) Disbursement of Funds. The Division will develop procedures for the disbursement of funds consistent with prudent accounting practices and the Division's financial procedures.

(7) Security of Investment. All funds disbursed in amounts greater than five thousand dollars ($5,000) for the purpose of community housing shall be secured by a trust deed or other instrument to secure the investment and insure continuing use of the property, improvements and related equipment in accordance with the purposes of the award.

(8) Non-discrimination. Recipients of funding for community housing shall ensure that all eligible persons with serious mental illness shall be considered for residency without regard to:

(a) Race;

(b) Color;

(c) Sex or sexual orientation, except as may be limited by room arrangement;

(d) Religion;

(e) Creed;

(f) National origin;

(g) Age;

(h) Familial status;

(i) Marital status;

(j) Source of income; or

(k) Disability in addition to the serious mental illness.

Stat. Auth.: ORS 413.042 & 430.640
Stats. Implemented: ORS 426.502–426.508
Hist.: MHD 7-2003, f. 8-15-03 cert. ef. 9-1-03; MHS 7-2010, f. & cert. ef. 6-7-10

309-036-0120

Funds for Institutional Housing

(1) Eligible Uses for Institutional Housing. The institutional housing to be assisted with thirty (30) percent of interest earnings from the Community Housing Trust Account and any other funds restricted to institutional housing purposes shall be for occupancy by persons with serious mental illness.

(2) Allocation of Funds for Institutional Housing Purposes. The Division's Assistant Director or designee will annually identify the amount of funds available in the Community Mental Health Housing Fund for institutional housing purposes.

(a) Allocation Plan. The superintendents of the state psychiatric hospital facilities shall submit prioritized requests for funding of institutional housing improvements to the Assistant Director or designee. The Assistant Director or designee shall create an allocation plan based on a consolidated prioritized list of requests.

(b) Distribution of Funds for Institutional Housing Purposes. As funds become available, they will be distributed to state psychiatric hospital facilities for improvements in accordance with the allocation plan.

(3) Advisory Committee Review. The Community Mental Health Housing Fund Advisory Committee shall review the allocation plan and make recommendations to the Assistant Director regarding distribution of funds for institutional housing purposes; the Assistant Director shall make the final funding decisions.

Stat. Auth.: ORS 413.042 & 430.640
Stats. Implemented: ORS 426.502–426.508
Hist.: MHD 7-2003, f. 8-15-03 cert. ef. 9-1-03; MHS 7-2010, f. & cert. ef. 6-7-10

309-036-0130

Real Property for Community Housing

(1) Property Reserved under ORS 426.508. In accordance with ORS 426.508, the Oregon Department of Administrative Services, in coordination with the City of Wilsonville and the Division, shall reserve not more than ten (10) acres from the sale of the property formerly known as the F.H. Dammasch State Hospital for transfer to the Division. The Division will use the reserved land to develop community housing for persons with serious mental illness. The Division will coordinate with the City of Wilsonville to identify the specific real property reserved from the sale. Development of the land reserved for community housing will be consistent with the Dammasch Area Transportation Efficient Land Use Plan described in ORS 426.508.

(2) Application Process. When one (1) or more specific lots of land reserved for community housing are confirmed on the proposed subdivision plat, the Division will distribute the property through a process which may include, but is not limited to, an open process such as a first come–first reviewed solicitation, a demonstration program, a competitive review process, or as emergency funds when necessary to ensure development or continued operation of community housing on the site.

(3) Applications shall be reviewed and rated by a review panel established by the Assistant Director or designee. The review panel will include at least three (3) members of the Community Mental Health Housing Fund Advisory Committee. The review panel shall make recommendations for funding decisions to the Assistant Director who shall make the final funding decisions.

(4) The applicant selected as a result of the application process will own the community housing site. The selected applicant will be responsible for coordinating the development of the community housing designated for the site with oversight by the Division.

(5) Award to Selected Applicant. In awarding the reserved land to the selected applicant, the Division will restrict the property’s use to community housing for people with serious mental illness. The Division will transfer the property title with a deed restriction, or another legal restriction approved by the Oregon Department of Justice.

(6) Title Transfers. When the property title is transferred to the selected applicant, the terms of the property transfer agreement, promissory note and trust deed shall restrict the property’s use to community housing for people with serious mental illness and provide the Division with a right to reclaim the property in the event of non-performance.

(7) Disbursement of Funds. The Division will develop procedures for the disbursement of funds consistent with prudent accounting practices and the Division's financial procedures.

(8) Security of Investment. All funds disbursed in amounts greater than five thousand dollars ($5,000) for the purpose of community housing shall be secured by a trust deed or other instrument to secure the investment and insure continuing use of the property, improvements and related equipment in accordance with the purposes of the award.

(9) Non-discrimination. Recipients of funding for community housing shall ensure that all eligible persons with serious mental illness shall be considered for residency without regard to:

(a) Race;

(b) Color;

(c) Sex or sexual orientation, except as may be limited by room arrangement;

(d) Religion;

(e) Creed;

(f) National origin;

(g) Age;

(h) Familial status;

(i) Marital status;

(j) Source of income; or

(k) Disability in addition to the serious mental illness.

Stat. Auth.: ORS 413.042 & 430.640
Stats. Implemented: ORS 426.502–426.508
Hist.: MHS 7-2010, f. & cert. ef. 6-7-10

309-036-0135

Monitoring of Community Housing Awarded Financial Assistance

(1) Monitoring. The Division will confirm annually, or more frequently at its discretion, that the community housing developed with financial assistance from the Division continues to operate according to the agreed terms of the financial assistance.

(2) Non-performance. If the Division determines through its monitoring or otherwise that the community housing is not operating according to the agreed terms, the owner will be provided with an opportunity for remedy. If the remedy proves unsuccessful, the Division will consider the project in default.

(3) Default. A project shall be considered in default when it is no longer operated consistent with the terms of the financial assistance after the operator has been provided an opportunity for remedy. When a project is in default, the Division will take action to recover any payment or settlement owed per the terms of the executed security document or contractual agreement.

Stat. Auth.: ORS 413.042 & 430.640
Stats. Implemented: ORS 426.502–426.508
Hist.: MHS 7-2010, f. & cert. ef. 6-7-10

309-036-0140

Community Mental Health Housing Fund Advisory Committee

(1) Membership and Term. The Community Mental Health Housing Fund Advisory Committee (CMHHFAC) shall be comprised of not less than eleven (11) members who shall be appointed by the Assistant Director or designee. Each member shall be appointed for a term of four (4) years. Members may be reappointed for two (2) additional four (4) year terms.

(2) Committee Composition. CMHHFAC members shall consist of at least one (1) Division employee who shall be responsible for convening the committee. The Division shall provide clerical support to the committee. Additional members shall include, but not be limited to, at least one (1) state psychiatric hospital representative, three (3) consumer advocates, one (1) family advocate, one (1) representative from the Housing and Community Services Department, one (1) community mental health service provider, one (1) nonprofit housing provider, and two (2) members of the public at large.

(3) Meeting Schedule. The CMMHFAC shall meet not less than two (2) times per year.

(4) Responsibilities. The CMHHFAC shall be responsible for:

(a) Recommending an allocation plan for funding awards from the Community Mental Health Housing Fund;

(b) Recommending maximum award amounts;

(c) Reviewing and evaluating the award decisions for community housing and institutional housing awards and making recommendations regarding the award process;

(d) Making policy recommendations for the operation and investment of the fund; and

(e) Such other advisory actions as might be assigned by the Assistant Director.

Stat. Auth.: ORS 413.042 & 430.640
Stats. Implemented: ORS 426.502–426.508
Hist.: MHS 7-2010, f. & cert. ef. 6-7-10

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