Loading
The Oregon Administrative Rules contain OARs filed through June 15, 2016
 
QUESTIONS ABOUT THE CONTENT OR MEANING OF THIS AGENCY'S RULES?
CLICK HERE TO ACCESS RULES COORDINATOR CONTACT INFORMATION

 

OREGON HEALTH AUTHORITY, HEALTH POLICY AND ANALYTICS

 

DIVISION 26

OREGON HEALTHCARE WORKFORCE DATABASE

409-026-0100

Definitions

The following definitions apply to OAR 409-026-0100 to 409-026-0140:

(1) “Authority” means the Oregon Health Authority.

(2) “Electronic media” means an electronic data storage medium.

(3) “Health care workforce information” means data collected using the license renewal process for selected Oregon health care professionals.

(4) “Health care workforce regulatory board” means the following:

(a) Board of Licensed Dietitians;

(b) Board of Medical Imaging;

(c) Occupational Therapy Licensing Board;

(d) Oregon Board of Dentistry;

(e) Oregon Board of Examiners for Speech-Language Pathology and Audiology;

(f) Oregon Board of Licensed Professional Counselors and Therapists;

(g) Oregon Board of Naturopathic Medicine;

(h) Oregon Board of Optometry;

(i) Oregon Medical Board;

(j) Oregon State Board of Licensed Social Workers;

(k) Oregon State Board of Nursing;

(l) Physical Therapist Licensing Board;

(m) Respiratory Therapist and Polysomnographic Technologist Licensing Board;

(n) State Board of Chiropractic Examiners;

(o) State Board of Massage Therapists;

(p) State Board of Pharmacy; and

(q) State Board of Psychologist Examiners.

Stat. Auth.: ORS 676.410
Stats. Implemented: ORS 676.410
Hist.: OHP 4-2009, f. 12-23-09, cert. ef. 1-1-10; OHP 2-2016(Temp), f. & cert. ef. 2-8-16 thru 8-2-16; OHP 3-2016, f. & cert. ef. 3-25-16

409-026-0110

Data Elements

(1) Pursuant to ORS 676.410, a health care workforce regulatory board must collaborate with the Oregon Health Authority to collect health care workforce information. The information may include but is not limited to the following:

(a) Gender;

(b) Race;

(c) Ethnicity

(d) Languages spoken;

(e) Year of birth;

(f) Educational background;

(g) Specialty training or certification;

(h) Practice status and hours;

(i) Practice type and setting;

(j) Geographic location of practice; and

(k) Future practice plans.

(2) The Authority may not include any health care workforce information relating to licensees’ disciplinary actions or criminal background.

(3) The Authority shall collaborate with health care workforce regulatory boards to determine data elements and specifications and communicate the information to the health care workforce regulatory boards no later than six months prior to data collection.

(4) The Authority shall provide a data collection tool that health care workforce regulatory boards may use to collect required data elements.

(5) The healthcare workforce regulatory boards that utilize the Authority’s data collection tool shall provide verification information to the Authority, which may include:

(a) License number;

(b) Name;

(c) Birth year; and

(d) Original license date.

Stat. Auth.: ORS 676.410
Stats. Implemented: ORS 676.410
Hist.: OHP 4-2009, f. 12-23-09, cert. ef. 1-1-10; OHP 2-2016(Temp), f. & cert. ef. 2-8-16 thru 8-2-16; OHP 3-2016, f. & cert. ef. 3-25-16

409-026-0120

Reporting Schedule and Format

(1) Health care licensing boards shall include data collection set forth OAR 409-026-0110 in the license renewal process, using the Authority’s provided data collection tool or other tool agreed upon by the Authority.

(2) Collection of the health care workforce information required by this rule shall begin on the following dates:

(a) For health care professionals licensed by the Oregon State Board of Nursing; May 1, 2009;

(b) For health care professionals licensed by the Oregon Medical Board; October 1, 2009;

(c) For health care professionals licensed by the Oregon Occupational Therapy Licensing Board, the Oregon Board of Dentistry, the Oregon Physical Therapist Licensing Board, the State Board of Pharmacy, and the Board of Examiners of Licensed Dieticians; for license renewal periods on or after January 1, 2010.

(d) For health care professionals licensed by the Respiratory Therapist and Polysomnographic Technologist Licensing Board, and Oregon State Board of Social Workers; June 1, 2016.

(e) For chiropractic physicians licensed by the Oregon Board of Chiropractic Examiners; June 1, 2016. For chiropractic assistants licensed by the Oregon Board of Chiropractic Examiners; June 1, 2017.

(f) For health care professionals licensed by the Oregon Board of Massage Therapists, Oregon State Board of Licensed Professional Counselors and Therapists, and Oregon State Board of Psychologist Examiners; July 1, 2016.

(g) For the health care professionals licensed by the Oregon Board of Medical Imaging; September 1, 2016.

(h) For health care professionals licensed by the Oregon Board of Naturopathic Medicine; November 1, 2016.

(i) For the health care professionals licensed by the Oregon Board of Optometry; June 1, 2017.

(j) For the health care professionals licensed by the Oregon Board of Examiners for Speech-language Pathology and Audiology; November 1, 2017.

(3) Health care workforce regulatory boards shall submit required information to the Authority according to the following schedule:

(a) For health care workforce regulatory boards with a fixed licensing period or periods, the information shall be submitted within 90 days of the close of each period;

(b) For health care workforce regulatory boards with rolling licensing periods, the information shall be submitted annually, no later than July 1 of each year, or a date agreed upon by the Authority.

(4) The health care workforce information shall be submitted in one file that includes unique records for each individual license renewed during the reporting period.

(5) The records must be assembled in the format proscribed by the Authority and must be submitted electronically or on electronic media.

Stat. Auth.: ORS 676.410
Stats. Implemented: ORS 676.410
Hist.: OHP 4-2009, f. 12-23-09, cert. ef. 1-1-10; OHP 2-2016(Temp), f. & cert. ef. 2-8-16 thru 8-2-16; OHP 3-2016, f. & cert. ef. 3-25-16

409-026-0130

Fees

(1) The Authority shall establish a per-license fee to cover the cost of collecting and reporting health care workforce information. The fee shall be calculated by adding the costs necessary to compile, maintain, and analyze the health care workforce information and dividing that cost by the approximate number of individuals licensed in Oregon.

(2) Each health care licensing board shall submit, in a format agreed to by the Authority and each Board, the total number of individuals renewed in accordance with the schedule set forth in OAR 409-026-0120 for use in determination of fee calculation for the previous license period.

(3) The fee may not exceed $4.00 per individual licensed for two years and $2.00 per individual licensed for one year for individuals renewing on or after January 1, 2016. If the per-license fee calculation results in a figure above $4.00, the Authority shall review the process for calculating the fee with a stakeholder group with representation from each health care workforce regulatory board.

(4) The health care workforce information fees collected by health care workforce regulatory boards shall be paid to the Authority on a schedule agreed to by the Authority and each health care workforce regulatory board.

(5) Late payments are subject to recovery in accordance with the laws of the State of Oregon.

Stat. Auth.: ORS 676.410
Stats. Implemented: ORS 676.410
Hist.: OHP 4-2009, f. 12-23-09, cert. ef. 1-1-10; OHP 2-2016(Temp), f. & cert. ef. 2-8-16 thru 8-2-16; OHP 3-2016, f. & cert. ef. 3-25-16

409-026-0140

Data Access

(1) For purposes of planning or analysis, the Authority may share de-identified, individual-level health care workforce data with other state agencies, including but not limited to:

(a) Agencies, offices, or contractors of the Authority.

(b) The Oregon Employment Department.

(2) The Authority may not provide individual-level public data sets to a non-governmental agency without written consent from the relevant health care workforce regulatory board.

Stat. Auth.: ORS 676.410
Stats. Implemented: ORS 676.410
Hist.: OHP 4-2009, f. 12-23-09, cert. ef. 1-1-10; OHP 2-2016(Temp), f. & cert. ef. 2-8-16 thru 8-2-16; OHP 3-2016, f. & cert. ef. 3-25-16

The official copy of an Oregon Administrative Rule is contained in the Administrative Order filed at the Archives Division, 800 Summer St. NE, Salem, Oregon 97310. Any discrepancies with the published version are satisfied in favor of the Administrative Order. The Oregon Administrative Rules and the Oregon Bulletin are copyrighted by the Oregon Secretary of State. Terms and Conditions of Use