DEPENDENT CARE PLANNING AND DEVELOPMENT PROGRAM
(1) "Community Center" mean facilities operated by non-profit community-based organizations for the provision of recreational, social or educational service to the general public.
(2) "Department" means the Employment Department.
(3) "Dependent" means:
(a) An individual who has not attained the age of 17 years;
(b) An individual who has attained the age of 55 years; or
(c) A person with a developmental disability.
(4) "Developmental Disability" means a severe chronic disability which:
(a) Is attributable to a mental or physical impairment or combination of physical and mental impairments;
(b) Is manifested before the person attains age 22;
(c) Is likely to continue indefinitely;
(d) Results in substantial functional limitations in three or more of the following areas of major life activity:
(B) Receptive and expressive language;
(F) Capacity for independent living; and
(G) Economic self-sufficiency.
(e) Reflects the person's need for a combination and sequence of special, interdisciplinary, or generic care, treatment, or other services which are individually planned and coordinated.
(5) "Eligible Activities" mean the planning and development activities allowed under these rules.
(6) "Local Education Agency" means a public board of education or other public authority legally constituted within the State for either administrative control or direction of; or to perform a service function for, public elementary or secondary schools as established in the State of Oregon.
(7) "Administrator" means the Administrator of the Child Care Division of the Employment Department.
(8) "School-Age Children" means children aged five through thirteen.
(9) "School Facilities" means classroom and related facilities used for the provision of education.
(10) "Subcontractor" means local public or private, non-profit entities with which Child Care Division subcontracts for operation of the Dependent Care Planning and Development Program.
(1) The Child Care Division, Employment Department, has been designated by the Governor as the agency responsible for administering the Dependent Care Program.
(2) The Child Care Division shall select subcontractors to administer this program on the basis of proposals received in response to requests for proposals issued by the Child Care Division.
(3) The Administrator shall be responsible for development of request for proposals, the process for disseminating such requests and timeframes for submissions of proposals.
(4) The Administrator shall be responsible for selecting any subcontractors to administer this program and for determining the level of funding available to any such subcontractor.
(1) Dependent Care Grant funds shall be used for the planning, development, establishment, expansion, or improvement of resources and referral systems to provide information concerning the availability, types, costs and locations of dependent care services and for the planning, development, establishment, expansion or improvement of programs to furnish school-age children services before and after school in public or private school facilities or in community centers in communities where school facilities are not available.
(2) Forty percent of the Dependent Care Grant funds available to the State will be used to fund eligible activities in relation to dependent care resource and referral systems.
(3) Sixty percent of the Dependent Care Grant funds available to the State will be used to fund eligible activities in relation to before and after school care programs for school-age children.
(4) Such activities as:
(a) Program Operations;
(b) Private Client Subsidies;
(c) Subsidizing direct provision of dependent care services; and
(d) Construction or renovation are not eligible under the Dependent Care Program.
(1) Prior to undertaking any eligible activity, any subcontractor(s) shall sign a contract with the Child Care Division. That contract shall include, but not be limited to the projected level of funds available for program operations; the activities to be undertaken; the time period during which the contract is in effect; and fiscal, program and audit reporting requirements.
(2) Any subcontractor(s) will provide quarterly reports and one final report to the Child Care Division in a format provided by the Child Care Division. Such reports will include information on the types of activities undertaken in the reporting period, the outcome of those activities and expenditures associated with those activities.
(3) The Child Care Division will require any subcontractor(s) to utilize funds available through this program to supplement, not replace or duplicate any existing efforts in the area of eligible activities for dependent populations.
(4) The Child Care Division will require its information and referral system subcontractors to assist in developing dependent care information and referral systems with an information base which includes:
(a) The types of dependent care services provided by individual home, religious organizations, community organizations, employers, private industry, and public and private institutions;
(b) The costs of available dependent care services;
(c) The locations in which dependent care services are provided;
(d) The forms of transportation available to such locations;
(e) The hours during which such dependent care services are available;
(f) The dependents eligible to enroll for such dependent care services; and
(g) Any resource and referral system planned, developed, established, expanded, or improved with amounts paid to a state under the Dependent Care Planning and Development Grant.
(5) The Child Care Division will require school age child day care subcontractor(s) to assist in developing before and after school programs for school-age children which include:
(a) Agreements with local education agencies or community centers for use of facilities, restrictions on such use and schedules for such use;
(b) Involvement of parents in program development and implementation;
(c) Efforts to enroll of racially, ethnically and economically diverse as well as handicapped school-age children in the program;
(d) Compliance with applicable state and local licensing laws and regulations governing child care services for school-age children.
Fiscal Control/Reporting Requirements/Documentation
(1) Any Child Care Division subcontractor(s) shall prepare and submit a quarterly and an annual report on its activities under this program. Such reports shall be submitted in a format prescribed and shall include both program and fiscal information.
(2) Program reports shall provide a description of the projects, programs and services assisted through Dependent Care Grant funding and shall include a summary of the services which were provided, the providers of the services, the individuals who receive such services and the progress made toward program goals.
(3) Fiscal reports shall be used to determine whether funds were spent in accordance with State and Federal rules and regulations and shall document the purposes for which funds were spent and the recipients of such funds.
(4) Any Child Care Division subcontractors(s) shall provide the Child Care Division an annual audit of program and fiscal transactions carried out under this program within 180 days after the close of the agency fiscal year.
Oregon Secretary of State • 136 State Capitol • Salem, OR 97310-0722
Phone: (503) 986-1523 • Fax: (503) 986-1616 • firstname.lastname@example.org
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