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The Oregon Administrative Rules contain OARs filed through September 15, 2014
 
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OREGON DEPARTMENT OF EDUCATION
EARLY LEARNING DIVISION

 

DIVISION 500

FUNDING CHILD CARE RESOURCE AND REFERRAL AGENCIES

414-500-0010

Applicability of Rules

(1) OAR 414-500 sets forth the Child Care Division's requirements for contracts concerning child care resource and referral funding and activities that are subject to Oregon laws governing child care resource and referral agencies, ORS 657A.100 through 657A.190.

(2) If any court of law finds that any clause, phrase, or provision of these rules is unconstitutional or invalid for any reason whatsoever, this finding shall not affect the validity of the remaining portion of these rules.

Stat. Auth.: ORS 657.610
Stats. Implemented: ORS 657A.010-657A.190
Hist.: CC 1-1990, f. 3-12-90, cert. ef. 3-15-90; CC 1-1993(Temp), f. & cert. ef. 7-14-93; CC 2-1993, f. & cert. ef. 12-22-93; CCD 1-1994, f. & cert. ef. 1-12-94; Renumbered from 414-010-0010; CCD 7-2001(Temp), f. 12-19-01, cert. ef. 12-23-01 thru 6-21-02; CCD 1-2002, f. 6-20-02, cert. ef. 6-21-02; CCD 3-2004, f. 7-30-04 cert. ef 8-1-04

414-500-0020

Definitions

These words and terms used in chapter 414, division 500 have the following meanings:

(1) "Child Care" means the care and supervision of a child who is unaccompanied by a parent, guardian, or custodian and which is provided during a part of the 24 hours of a day, with or without compensation.

(2) "Division" means the Child Care Division of the Employment Department.

(3) "Core Services" means the following basic services provided by an R & R:

(a) Create and maintain a database on provider supply;

(b) Provide consumer education, consultation, and referrals for parents;

(c) Encourage the development of child care resources and provide ongoing technical assistance to providers;

(d) Provide technical assistance to employers; and

(e) Record, analyze, and report data on requests for services.

(4) "Nontraditional hours" means hours before 8:00 AM, between 12:00 and 1:00 PM, after 5:00 PM, weekends, and holidays.

(5) "Parent" means the person(s) exercising physical care and custody of a child.

(6) "Provider" means any person or facility that provides child care including a child care center, group child care home, family child care home, recreation program, or any other person or facility providing child care.

(7) "Resource & Referral Agency" or "R & R" means a community-based public or private nonprofit agency with a program that provides, as a minimum, the core services as defined in OAR 414-500-0020.

(8) "Resource & Referral Network" means a non-profit organization whose purpose is to coordinate and support local Resource and Referral agencies and services statewide.

(9) "Service Delivery Area" or "SDA" means a geographic area designated by the Child Care Division, or its agent or designee, for the delivery of resource and referral services.

Stat. Auth.: ORS 657.610
Stats. Implemented: ORS 657A.100-657A.190
Hist.: CC 1-1990, f. 3-12-90, cert. ef. 3-15-90; CC 1-1993(Temp), f. & cert. ef. 7-14-93; CC 2-1993, f. & cert. ef. 12-22-93; CCD 1-1994, f. & cert. ef. 1-12-94; Renumbered from 414-010-0020; CCD 7-2001(Temp), f. 12-19-01, cert. ef. 12-23-01 thru 6-21-02; CCD 1-2002, f. 6-20-02, cert. ef. 6-21-02; CCD 3-2004, f. 7-30-04 cert. ef 8-1-04

414-500-0030

Administrative Requirements for Resource and Referral Agencies

(1) Any R & R or Resource & Referral Network contracting -to provide child care resource and referral services under ORS 657A.010 for the administration of ORS 657A.030 and 657A.250 through 657A.530 shall:

(a) Be a "Resource & Referral Agency" or "Resource & Referral Network" as defined in OAR 414-500-0020.

(2) Each R & R shall:

(a) Demonstrate community support and endorsement;

(b) Demonstrate a commitment to provide, strengthen, and promote the financial support of R & R core services and the long-term financial stability of R & R programs;

(c) Demonstrate collaboration with local child care providers, provider groups, parents, social service and government agencies, employers, and institutions of public education in the development and operation of the R & R;

(d) Have an advisory group that represents diverse segments of the child care community. The R & R shall ensure input into R & R operations from parents, providers, employers, and community representatives;

(e) Have staff with at least two years of post-secondary education, experience, and/or training, commensurate with job responsibilities, in the following:

(A) Early childhood education, human services, counseling, or a related field of study;

(B) Child care or child development;

(C) Parent education;

(D) Provider support; or

(E) Program management.

(f) Directly provide the core services;

(g) Not discriminate against any family on the basis of race, color, or ethnicity; religion; national origin; citizenship; sex; age; physical or mental disability; marital status, or because of a child's need for special care;

(h) Make services accessible to families, with particular sensitivity to ethnic and cultural minorities, languages spoken, families with special needs, and the economically disadvantaged;

(i) Provide services to all types of child care providers, except those under Child Care Division disciplinary action;

(j) Match funds awarded by the Child Care Division, or its agent or designee, with an equal amount of other financial support, including in-kind contributions. Matching funds may be used to directly provide R & R services, or enhance R & R services;

(k) Publicize its services;

(l) Maintain fiscal records consistent with accepted accounting practices;

(m) Collect financial statistics on a regular basis and make financial reports at times and in the form prescribed by the Child Care Division, or its agent or designee;

(n) Maintain program records, including statistical records, and provide program records to the Child Care Division, or its agent or designee, at times and in the form prescribed by the Child Care Division, or its agent or designee;

(o) Cooperate in a program and facility review (including meetings with consumers, review of records, review of policy and procedures, review of staffing and staff qualifications, and meetings with any staff directly or indirectly involved in the provision of services) at any reasonable time by the Child Care Division, or its agent or designee;

(p) Retain all records and other documents related to the provision of resource and referral services for at least three years, unless otherwise specified in a contractual agreement with the Child Care Division, or its agent or designee; and

(q) Have a complaint policy, regarding instances in which the health and/or safety of a child is at risk, that is approved by the Child Care Division, or its agent or designee.

(3) Satisfactory performance by an R & R and/or the Resource & Network shall be a condition for the renewal of a contract.

Stat. Auth.: ORS 657.610
Stats. Implemented: ORS 657A.100-657A.190
Hist.: CC 1-1990, f. 3-12-90, cert. ef. 3-15-90; CC 1-1993(Temp), f. & cert. ef. 7-14-93; CC 2-1993, f. & cert. ef. 12-22-93; CCD 1-1994, f. & cert. ef. 1-12-94; Renumbered from 414-010-0030; CCD 7-2001(Temp), f. 12-19-01, cert. ef. 12-23-01 thru 6-21-02; CCD 1-2002, f. 6-20-02, cert. ef. 6-21-02; CCD 6-2003, f. 12-23-03, cert. ef. 12-28-03; CCD 3-2004, f. 7-30-04 cert. ef 8-1-04

414-500-0040

Resource File

(1) The R & R shall establish, maintain, and update on an ongoing basis a resource file of existing child care providers and child care services in the service delivery area (SDA). The R & R shall contact each provider at least annually to verify the information in the resource file.

(2) The R & R shall consult with relevant public and private agencies in developing a comprehensive resource file of child care services.

(3) The resource file shall include the following information:

(a) Type of program;

(b) Hours of service;

(c) Ages of children served;

(d) Fees;

(e) Eligibility requirements as set by the provider; and

(f) Sufficient program information to meet the requirements in OAR 414-500-0050(2)(a).

Stat. Auth.: ORS 657A
Stats. Implemented: ORS 657A.150
Hist.: CC 1-1990, f. 3-12-90, cert. ef. 3-15-90; CCD 1-1994, f. & cert. ef. 1-12-94; Renumbered from 414-010-0040

414-500-0050

Services to Parents

(1) The R & R shall provide consultation and/or assistance to parents on:

(a) Finding, selecting, and maintaining a quality child care arrangement;

(b) Sources for child care subsidies for low income families;

(c) Available and appropriate child care;

(d) Child care during nontraditional hours;

(e) Available and appropriate child care and respite care services for children with special needs; and

(f) Child care for sick children.

(2) Access to referral information shall include telephone referrals to be made available for at least 20 hours per week of operation, including nontraditional hours.

(3) The R & R shall make referrals to:

(a) Certified or registered child care providers; and

(b) Providers who are legally exempt from certification or registration.

(4) The R & R shall make every effort to be accessible to parents in the service delivery area (SDA).

Stat. Auth.: ORS 657.610
Stats. Implemented: ORS 657A.100-657A.190
Hist.: CC 1-1990, f. 3-12-90, cert. ef. 3-15-90; CCD 1-1994, f. & cert. ef. 1-12-94; Renumbered from 414-010-0050; CCD 1-2002, f. 6-20-02, cert. ef. 6-21-02; CCD 3-2004, f. 7-30-04 cert. ef 8-1-04

414-500-0060

Services to Providers

The R & R shall provide information, technical assistance, and support to existing and potential child care providers.

(1) The R & R shall provide information and technical assistance on:

(a) Establishing new child care resources including registration or certification, city zoning or licensing requirements, program and business development, and assistance in finding information from other sources;

(b) Improving the quality of services offered;

(c) Improving business skills;

(d) Helping existing child care providers to maximize their ability to serve the children and parents of the community; and

(e) Facilitating communication between existing child care providers.

(2) The R & R shall consult with the local Child Care Division licensing representative, provider organizations, the local planning department, the community college, small business assistance programs, and any other person, agency, or service that has skills and knowledge that could assist in developing services to providers.

Stat. Auth.: ORS 657.610
Stats. Implemented: ORS 657A.100-657A.190
Hist.: CC 1-1990, f. 3-12-90, cert. ef. 3-15-90; CC 1-1993(Temp), f. & cert. ef. 7-14-93; CC 2-1993, f. & cert. ef. 12-22-93; CCD 1-1994, f. & cert. ef. 1-12-94; Renumbered from 414-010-0060; CCD 1-2002, f. 6-20-02, cert. ef. 6-21-02; CCD 3-2004, f. 7-30-04 cert. ef 8-1-04

414-500-0070

Services to Communities and Employers

The R & R shall:

(1) Assess and recruit child care resources for underserved needs.

(2) Provide public access to data on the child care delivery system.

(3) Provide information and technical assistance to employers on identifying child care options to meet the needs of their employees.

Stat. Auth.: ORS 657A

Stats. Implemented: ORS 657A.110 & ORS 657A.120

Hist.: CC 1-1990, f. 3-12-90, cert. ef. 3-15-90; CCD 1-1994, f. & cert. ef. 1-12-94; Renumbered from 414-010-0070

414-500-0080

Records of Requests for Services

(1) The R & R shall maintain records of requests for services.

(2) Documentation of requests for services shall consist of:

(a) Number and time of day and date of calls and contacts to the R & R;

(b) Ages of children for whom care is requested; and

(c) Time of day or night for which child care is requested, identifying special times including before and after school, nights, weekends, and swing shift.

(3) Information on services requested shall be maintained in such a manner that it is easily accessible for dissemination and evaluation purposes.

Stat. Auth.: ORS 657.610
Stats. Implemented: ORS 657A.100-657A.190
Hist.: CC 1-1990, f. 3-12-90, cert. ef. 3-15-90; CCD 1-1994, f. & cert. ef. 1-12-94, Renumbered from 414-010-0080; CCD 1-2002, f. 6-20-02, cert. ef. 6-21-02; CCD 3-2004, f. 7-30-04 cert. ef 8-1-04

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