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The Oregon Administrative Rules contain OARs filed through October 15, 2014
 
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EMPLOYMENT DEPARTMENT

 

DIVISION 12

INTERAGENCY SHARED INFORMATION SYSTEM

471-012-0005

Interagency Shared Information System Purpose

The Interagency Shared Information System was established for the purpose of collecting, analyzing and sharing statistical and demographic data to facilitate strategies for improving the education, training and employment programs related to enhancing Oregon's workforce system. The Interagency Shared Information System shares aggregate information with participants to allow each participant to develop and evaluate policy and measure performance. The information in the Interagency Shared Information System is exclusively for program and workforce system analysis purposes. The information in the Interagency Shared Information System is not a public record for purposes of ORS 192.410 to 192.505.

Stat. Auth.: ORS 657.610
Stats. Implemented: ORS 657.610 & OL 2001 ch. 524 (SB 400)
Hist.: ED 6-2000, f. 12-1-00, cert. ef. 12-3-00; ED 14-2001, f. 12-19-01, cert. ef. 12-23-01

471-012-0010

Definitions

(1) "Participant" means a participating state agency, as listed in ORS 657.732; and other state agencies, governmental entities or private organizations that have applied to be a participating state agency or organization and have been approved to participate in and provide information to the Interagency Shared Information System.

(2) "System administrator" means the Employment Department Director or staff designated by the Employment Department Director to administer the Interagency Shared Information System.

Stat. Auth.: ORS 657.610
Stats. Implemented: ORS 657.610 & ORS 657.732
Hist.: ED 6-2000, f. 12-1-00, cert. ef. 12-3-00; ED 14-2001, f. 12-19-01, cert. ef. 12-23-01; ED 13-2003, f. 12-12-03 cert ef. 12-14-03

471-012-0015

Data Collection for the Interagency Shared Information System

Participants shall provide data to the Interagency Shared Information System in a format that encodes identifying data, including the client's Social Security number, using a formula unique to the participant, according to protocols established by the system administrator, and based on the objectives articulated in ORS 657.732. Each participant must also ensure that any customer whose information is being submitted has been provided with full disclosure of:

(1) How the information will be used;

(2) The authority which authorizes the solicitation of the information and whether disclosure of such information by the customer is mandatory or voluntary; and

(3) The effects on the customer, if any, of not providing all or any part of the requested information.

Stat. Auth.: ORS 657.610
Stats. Implemented: ORS 657.610 & ORS 657.732
Hist.: ED 6-2000, f. 12-1-00, cert. ef. 12-3-00; ED 14-2001, f. 12-19-01, cert. ef. 12-23-01; ED 13-2003, f. 12-12-03 cert ef. 12-14-03

471-012-0020

Disclosure of Interagency Shared Information System Data

(1) Interagency Shared Information System data shall only be disclosed in the aggregate consisting of no fewer than six unit records. All disclosures must comply with applicable federal and state law, including any written agreement between the participants and the system administrator.

(2) Participants may view the individual records input by the participant for their own customers, even if fewer than six unit records, provided that such viewing complies with applicable federal and state law.

(3) For purposes of ORS 192.410 to 192.505, the information submitted to the system and the information received from the system is a public record, and the custodian of such information is the participant that submits or receives the information. All requests for reports from the system will be referred to the participant that is the custodian of the records for the purposes of 192.410 to 192.505. If the participating state agency or organization receiving the information is not a public body, as defined in 192.410, the Employment Department shall keep a copy of the system information sent to that entity and shall be the custodian of that copy for purposes of 192.410 to 192.505.

(4) Requests for Interagency Shared Information System data, including reports that are not agency specific, will be reviewed by the system administrator who will accept or reject the requests based on the objectives articulated in ORS 657.732.

(5) All participating agencies and the system administrator shall take appropriate, necessary and prudent steps to prevent unauthorized disclosure or identification of an individual's data, including use of the provisions established by agreement with Interagency Shared Information System participants. Any individual who, without proper authority, discloses confidential information under ORS 657.732 may be disqualified from holding any appointment or employment with the State of Oregon.

Stat. Auth.: ORS 657.610
Stats. Implemented: ORS 657.610 & ORS 657.732
Hist.: ED 6-2000, f. 12-1-00, cert. ef. 12-3-00; ED 14-2001, f. 12-19-01, cert. ef. 12-23-01; ED 13-2003, f. 12-12-03 cert ef. 12-14-03

The official copy of an Oregon Administrative Rule is contained in the Administrative Order filed at the Archives Division, 800 Summer St. NE, Salem, Oregon 97310. Any discrepancies with the published version are satisfied in favor of the Administrative Order. The Oregon Administrative Rules and the Oregon Bulletin are copyrighted by the Oregon Secretary of State. Terms and Conditions of Use

Oregon Secretary of State • 136 State Capitol • Salem, OR 97310-0722
Phone: (503) 986-1523 • Fax: (503) 986-1616 • oregon.sos@state.or.us

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