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The Oregon Administrative Rules contain OARs filed through May 15, 2016
 
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OREGON STATE LIBRARY

 

DIVISION 20

FEES

 

543-020-0010

Copying Charges

The State Library Board authorizes the State Library to charge current rates for the following types of copying. The fee schedule will be available to the public in a State Library policy.

(1) Photocopies from print publications. Copy cards are available.

(2) Photocopies from microfilm.

(3) Copies of machine readable files for the cost of a diskette purchased from the library.

(4) Copies of photographs using a library approved vendor.

(5) Print-outs from electronic resources. Copying charges for state employees and officials on state business are covered by its agency assessments. Fees based on current rates may be charged for copying beyond reasonable levels.

Stat. Auth.: ORS 357.015(2)
Stats. Implemented: ORS 357.015(2)
Hist.: LIB 1, f. 9-10-47; LIB 1A, f. 8-12-48; LIB 4, f. 4-18-49; LIB 6, f. 12-9-55; LIB 13, f. 12-18-59; LIB 14, f. 5-5-61, ef. 6-10-61; OSL 20, f. 9-17-63, ef. 10-11-63; OSL 51, f. 5-8-72, ef. 6-1-72; OSL 55, f. & ef. 1-12-76; OSL 2-1980, f. & ef. 10-2-80; OSL 1-1989, f. 4-18-89, cert. ef. 4-17-89; OSL 1-1992, f. 2-11-92, cert. ef. 2-17-92; OSL 2-1992, f. & cert. ef. 11-2-92; OSL 1-1993, f. & cert. ef. 11-10-93; OSL 1-1995, f. & cert. ef. 10-27-95; OSL 1-2000, f. & cert. ef. 4-13-00; Suspended by OSL 1-2016(Temp), f. & cert. ef. 1-11-16 thru 7-6-16

543-020-0025

Charge for Publications Issued by the Oregon State Library

(1) A charge to recover production costs for publications of the State Library may be made to:

(a) Commercial firms;

(b) Individuals, in-state and out-of-state;

(c) Libraries outside Oregon except those with which the State Library has a reciprocal arrangement;

(d) Out-of-state associations and organizations.

(2) No charge will be made for first copies of publications requested by:

(a) Librarians and library trustees in Oregon;

(b) State and provincial libraries.

Stat. Auth.: ORS 357.015(2)
Stats. Implemented: ORS 357.015(2)
Hist.: LIB 1, f. 9-10-47; LIB 1A, f. 8-12-48; LIB 4, f. 4-18-49; LIB 6, f. 12-9-55; LIB 13, f. 12-18-59; OSL 14, f. 5-5-61, ef. 6-10-61; OSL 20, f. 9-17-63, ef. 10-11-63; OSL 51, f. 5-8-72, ef. 6-1-72; OSL 55, f. & ef. 1-12-76; OSL 1-1989, f. 4-18-89, cert. ef. 4-17-89; OSL 1-1995, f. & cert. ef. 10-27-95; Suspended by OSL 1-2016(Temp), f. & cert. ef. 1-11-16 thru 7-6-16

543-020-0026

Charge for Library Mailing Labels

(1) A charge to recover production costs for labels that are a by-product of the Oregon State Library’s maintainance of directories of Oregon libraries will be made to individuals, commercial firms, profit, and not-for-profit organizations when the use of the labels will be for profit-making ventures, or political purposes.

(2) Library, literary, cultural, and education-related not-for-profit organizations in Oregon shall not be charged for labels when proposing to mail information about events, conferences, workshops, or information products to libraries.

Stat. Auth.: ORS 357.015(2)
Stats. Implemented: ORS 357.015(2)
Hist.: OSL 1-1995, f. & cert. ef. 10-27-95; Suspended by OSL 1-2016(Temp), f. & cert. ef. 1-11-16 thru 7-6-16

543-020-0030

Charge for Database Search Costs

A charge, to be determined by the State Librarian, for recovery of database search costs may be made, billable by the State Library Business Office. Charges will be established on a per search basis, contingent on the cost of the database being queried.

Stat. Auth.: ORS 357. 015(2)
Stats. Implemented: ORS 357.015(2)
Hist.: OSL 1-1989, f. 4-18-89, cert. ef. 4-17-89; OSL 1-1992, f. 2-11-92, cert. ef. 2-17-92; OSL 1-1995, f. & cert. ef. 10-27-95; Suspended by OSL 1-2016(Temp), f. & cert. ef. 1-11-16 thru 7-6-16

543-020-0050

Scope

OAR Chapter 543, division 20, applies only to the Government Information Services and to carry out the provisions of Chapter 328 (2015 Oregon Laws)

Stat. Auth.: Ch. 328 (OL 2015)
Stats. Implemented: Ch. 328 (8) (OL 2015)
Hist.: OSL 1-2016(Temp), f. & cert. ef. 1-11-16 thru 7-6-16

543-020-0055

Definitions

The following definitions apply to the terms used in this division:

(1) “Government Information Services” means the physical collections, online resources and professional library staff that support the information needs of Oregon State Government.

(2) “Terms of Service” means the provisions that patrons consent to in order to access Government Information Services.

(3) “State agency libraries and resource centers” include libraries, resource centers or any other entity housed within a state agency that supports the mission of the agency by selecting, purchasing, managing and sharing information resources.

(4) "State agency library" does not include the State of Oregon Law Library, a county law library, or the State Archives

(5) “Reference-related databases” means authoritative, informational resources in electronic format.

(6) “Physical and digital subscription licenses” means serial publications in either print or electronic formats (such as a newspaper or journal) accessible for a designated period of time or for a prescribed number of successive issues.

(7) “Reference-related databases or physical and digital subscription licenses” does not include:

(a) Newsletters connected to professional association memberships

(b) Software licenses

(c) Free of charge subscriptions

(d) Databases, information resources, subscription licenses or other services or resources provided by the State Archives;

(e) Legal databases, legal information resources, legal subscription licenses or other law-related services or resources

Stat. Auth.: Ch. 328 (8) (OL 2015)
Stats. Implemented: Ch. 328 (8) (OL 2015)
Hist.: OSL 1-2016(Temp), f. & cert. ef. 1-11-16 thru 7-6-16

543-020-0060

Eligible Recipients of Government Information Services

The State Library provides Government Information Services that pertain to the business of state government according to its Terms of Service for these recipients:

(1) State officials, including legislators;

(2) State employees;

(3) Former statewide-elected government officials;

(4) Contract employees and interns at the request of the state agency.

Stat. Auth.: Ch. 328 (8) (OL 2015)
Stats. Implemented: Ch. 328 (8) (OL 2015)
Hist.: OSL 1-2016(Temp), f. & cert. ef. 1-11-16 thru 7-6-16

543-020-0070

Certification of State Agency Libraries

(1) The certification process applies to all state agency libraries and resource centers.

(2) Intent and Purpose

(a) The intent of library certification is to increase awareness of state agency library resources and services that improve customer service, build a structure for partnerships and interagency coordination, reduce duplication, and create cost efficiencies through shared purchasing of library resources.

(b) The purpose of these rules is to establish the certification process and review criteria.

(3) Process

(a) The lead librarian or staff member/manager responsible for the state agency library or resource center shall be responsible for carrying out the agency’s obligations under this section. Each state agency library will notify the State Librarian of the name of the library staff person who will be the contact person for the state agency library or resource center.

(b) The State Library will maintain a list of state agency libraries and resource centers. All state agency libraries and resource centers on the list will go through the certification process.

(c) The State Library will certify state agency libraries once each biennium.

(d) Biennially, the State Librarian shall conduct a review of each state agency library’s compliance with State Agency Library Standards of Operation and report the findings to the legislature.

(e) State agency libraries and resource centers meeting State Agency Library Standards of Operation shall be certified. In determining certification, the State Library shall apply the following criteria:

(A) The contact person regularly consults with agency management in developing collection resources that meet the information needs of agency staff and align with the strategic plans of the agency.

(B) The contact person consults with the State Library on the purchase and licensing of needed information products and services per State Library administrative rules to assure the best possible price agreement

(C) The contact person partners with other state agency libraries to promote shared resources and programs that increase efficiencies across state government

(D) The contact person develops and uses metrics to continually measure the use, quality and value of the agency library/resource center. Results are reported to agency management and the State Library on an annual basis.

(E) The state agency library or resource center is staffed by personnel whose library responsibility is a substantial component of the position description and the agency has a dedicated budget for purchasing information resources.

(f) The State Library will send written notification of the state agency library’s certification status.

(g) An agency may file an appeal of the decision directly to the State Librarian if it is not satisfied with the decision. The contact person must file any appeal within ten (10) business days from the date of the notice.

Stat. Auth.: Ch. 328 (19) (OL 2015)
Stats. Implemented: Ch. 328 (19) (OL 2015)
Hist.: OSL 1-2016(Temp), f. & cert. ef. 1-11-16 thru 7-6-16; OSL 1-2016(Temp), f. & cert. ef. 1-11-16 thru 7-6-16

543-020-0080

Database and Subscriptions Licenses

(1) The approval process for database and subscriptions licenses applies to all state agencies except the State of Oregon Law Library, a county law library and the State Archives.

(2) Intent and Purpose

(a) The intent of establishing a review and approval process for reference databases and subscriptions is to build awareness of state agency subscriptions statewide, reduce duplication and create cost efficiencies through cooperative purchasing of library resources, and reduce subscription costs for state agencies.

(b) The purpose of these rules is to outline procedures for the state agency to obtain approval from the State Library for the purchase of reference databases and subscription licenses, and to establish the review, approval, and appeal process.

(3) Process

(a) The head of each agency, or a designee, shall be the subscriptions liaison for the agency. Each agency shall notify the State Librarian of the name of the agency’s subscriptions liaison. The subscriptions liaison is responsible for carrying out the agency’s obligations under this section. The subscriptions liaison serves in a consultative and advisory role in cooperation with the State Library.

(b) Prior to purchasing reference-related databases or physical and digital subscriptions, the subscriptions liaison shall submit title, publisher, vendor and other pertinent subscription information to the State Library requesting approval. The information must be submitted at least sixty (60) days prior to the agency’s desired subscription start date. If the materials could meet the definitions in 543-020-0055 (8)(d) and (e) the request will be reviewed by the Reference Coordinating Council to determine the disposition of the request.

(c) Prior to renewing reference-related databases or physical and digital subscriptions, the subscriptions liaison shall notify the State Library of its desire to renew an existing subscription at least sixty (60) days prior to the vendor’s purchase deadline.

(d) In the event there is a situation requiring expedited approval, the subscriptions liaison shall notify the State Library of its urgency and provide subscription information as early as possible. Rush requests shall receive highest priority in the approval process.

(e) In evaluating each request for approval, the State Library may apply the following criteria:

(A) The State Library has a subscription to the database and provides unrestricted access to all state agency staff.

(B) The State Library has coordinated a cooperative purchase for the database or print/digital subscription for a group of state agencies.

(C) There is broad interest across state government in the database or physical/digital subscription and it meets the State Library collection development policy.

(D) There is interest in the database or physical/digital subscription among a select group of state agencies

(E) No other state agency subscribes to the database or physical/digital subscription; however there is potential high demand for the subscription.

(F) No other state agency subscribes to the database or physical/digital subscription, it is a specialized resource and it would have minimal use by other state agencies.

(f) The State Library will send written notification of its decision to approve or deny the request to purchase the subscription within thirty (30) days of receipt of request.

(g) An agency may file an appeal of the decision directly to the State Librarian if it is not satisfied with the decision. The subscriptions liaison must file any appeal within ten (10) business days from the date of the notice.

Stat. Auth.: Ch. 328 (16) (OL 2015)
Stats. Implemented: Ch. 328 (16) (OL 2015)
Hist.: OSL 1-2016(Temp), f. & cert. ef. 1-11-16 thru 7-6-16; OSL 1-2016(Temp), f. & cert. ef. 1-11-16 thru 7-6-16

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