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The Oregon Administrative Rules contain OARs filed through November 15, 2014
 
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OREGON UNIVERSITY SYSTEM, OREGON INSTITUTE OF TECHNOLOGY

 

DIVISION 41

ACCOUNTING POLICIES

578-041-0010

Collection of Accounts and Notes Receivable

(1) As directed by Oregon State Board of Higher Education OAR 580-041-0010(1), the Business Office at Oregon Institute of Technology must exercise diligence in collecting accounts and notes receivable due by following, as appropriate, these remedies:

(a) Withhold transcripts, certificates, and diplomas;

(b) Deny or cancel registration;

(c) Withhold further account receivable privileges;

(d) With employee's approval, withhold wages;

(e) Apply any non-exempt credits in favor of debtor to debt;

(f) Add penalties and interest as allowed by statutes and regulations;

(g) Utilize telephone inquiries;

(h) Send letter of demand;

(i) Use "skip trace" information as allowed by statutes;

(j) Utilize offset procedures with other state agencies;

(k) Utilize Department of Revenue as a collection agent and collection agencies under contract with the state;

(l) Institute legal action as permitted by statutes and regulations;

(m) Seek collection on judgments as permitted by statutes;

(n) Require exit interviews for borrowers under Federal loan programs.

(2) The Director of Business Affairs, Oregon Institute of Technology, may waive any of the above remedies only in those circumstances which serve the best interests of the institution, the state, or the federal government, or where required by state or federal statutes. Collection of non-dischargeable debts in bankruptcy proceedings continue.

(3) The procedures are in conformity with the requirements of federal and state laws and regulations and were formally adopted as a rule after public hearing under the Administrative Procedure Act.

(4) The Oregon Institute of Technology Business Office will grant hearings to any individual requesting information or expressing concern about the amount owed or circumstances related thereto.

Stat. Auth.: ORS 351
Stats. Implemented: ORS 351.070(2)
Hist.: OIT 3-1980, f. & cert. ef. 4-25-80; OIT 4-1991, f. & cert. ef. 7-22-91

578-041-0030

Special Institution Fees and Charges

The Schedule of special Institution Fees and Charges establishes charges for selected courses and general services for Oregon Institute of Technology for the academic year 2014-2015 and are hereby adopted by reference. Copies of this fee schedule may be obtained from the Oregon Institute of Technology Business Affairs Office.

[ED. NOTE: Schedule referenced is not included in rule text. Click here for PDF of schedule.]

Stat. Auth.: ORS 351
Stats. Implemented: ORS 351.070(2)
Hist.: OIT 1-1985, f. 1-10-85, ef. 2-1-85; OIT 1-1986, f. & ef. 9-4-86; OIT 4-1991, f. & cert. ef. 7-22-91; OIT 5-1992, f. & cert. ef. 9-24-92; OIT 1-1993, f. & cert. ef. 9-24-93; OIT 1-1995, f. & cert. ef. 7- 7-95; OIT 1-1996, f. & cert. ef. 9-11-96; OIT 2-1996; f. & cert. ef. 12-19-96; OIT 1-1997, f. & cert. ef. 12-31-97; OIT 2-1998, f. & cert. ef. 11-12-98; OIT 1-1999, f. & cert. ef. 8-26-99; OIT 1-2000, f. & cert. ef. 7-7-00; OIT 1-2001, f. & cert. ef. 7-19-01; OIT 1-2002, f. & cert. ef. 7-15-02; OIT 1-2003, f. & cert. ef. 6-11-03; OIT 1-2004, f. & cert. ef. 6-9-04; OIT 1-2005, f. & cert. ef. 6-10-05; OIT 1-2006, f. & cert. ef. 6-2-06; OIT 1-2007, f. & cert. ef. 6-7-07; OIT 1-2008, f. & cert. ef. 6-10-08; OIT 1-2009, f. & cert. ef. 9-2-09; OIT 1-2010(Temp), f. & cert. ef. 6-28-10 thru 12-23-10; OIT 2-2010, f. & cert. ef. 8-30-10; OIT 1-2011, f. & cert. ef. 6-20-11; OIT 4-2011, f. & cert. ef. 8-16-11; OIT 1-2012, f. & cert. ef. 7-11-12; OIT 2-2012, f. & cert. ef. 9-14-12; OIT 1-2013, f. 6-12-13, cert. ef. 9-16-13; OIT 1-2014, f. 6-18-14, cert. ef. 9-15-14

578-041-0040

Revolving Charge Account Plan

Oregon Institute of Technology adopts the Revolving Charge Account programs as permitted by OAR 580-040-0041 as amended, for all receivables due the Institute.

(1) The following are eligible to participate in the Revolving Charge Account program:

(a) Current and past students, faculty and staff;

(b) The general public;

(c) Companies and corporations;

(d) Governments and governmental organizations.

(2) Participants in the program shall sign an agreement to abide by the terms and conditions of the program, including repayment as required thereby, except for debts arising from fines, penalties, and the like.

[ED. NOTE: Schedule referenced is not included in rule text. Click here for PDF of schedule.]

Stat. Auth.: ORS 351
Stats. Implemented: ORS 351.070
Hist.: OIT 6-1992, f. & cert. ef. 10-23-92; OIT 1-2014, f. 6-18-14, cert. ef. 9-15-14

578-041-0050

Cash Deposit Requirements

(1) Any office or department receiving cash, i.e., money, checks, money orders and other negotiable instruments, is responsible for the safekeeping and timely deposit with the Cashier's Office of these items. All cash received must be deposited. Personal checks are never to be cashed from money received.

(2) Offices receiving cash must deposit all receipts with the Cashier's Office at least every five working days or whenever $500.00 or more is on hand. Oregon Institute of Technology requires more frequent deposits if there is not a secure place for holding funds.

(3) All money received in the Cashier's Office from departments, by mail or in person, must be deposited to the U.S. Bank the working day after being processed.

(4) Off-campus sites must deposit to the bank designated by the State Treasurer's Office all cash, checks, money orders or other negotiable items at least every five days or whenever $500.00 is on hand. If the office does not have a secure place to hold the cash, the deposit must be made daily. Personal checks are never to be cashed from money received. Deposit slips are provided by the Business Office and must be filled out by the department and validated by the bank. The pink copy of the bank deposit slip then is to be forwarded to the Cashier's Office along with a cash receipt for credit to the appropriate account.

Stat. Auth.: ORS 351
Stats. Implemented: ORS 351.070(4)(b)
Hist.: OIT 1-1998, f. & cert. ef. 5-12-98

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