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The Oregon Administrative Rules contain OARs filed through April 15, 2013

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DEPARTMENT OF FORESTRY

DIVISION 10

ADMINISTRATION

Conduct of Board Meetings and Compensation of

Board Members

629-010-0005

Definitions

The following words and phrases, when used in this division shall mean the following unless the context otherwise requires:

(1) "Board" means the Board of Forestry of the State of Oregon.

(2) "Chairperson or Chairman" means the Chairperson of the Board.

(3) "Committee" means a committee of the Board.

(4) "Secretary" means the State Forester.

Stat. Auth.: ORS 183.310(1), ORS 192.610 - ORS 192.710, ORS 526.016(4) & ORS 526.041(1)
Stats. Implemented: ORS 192.610 - ORS 192.710 & ORS 526.016(4)
Hist.: FB 38, f. 6-10-74, ef. 7-11-74; FB 3-1992, f. & cert. ef. 3-10-92

629-010-0010

Rules of Order

Roberts Rules of Order are adopted for the conduct of meetings of the Board and committees of the Board; however, Oregon statutes, specific rules of order adopted by the Board, or actions of the Board will take precedence over Roberts Rules of Order. Rules of order adopted by a committee shall not be effective until approved by the Board.

629-010-0020

Chairperson

Under the provisions of ORS 526.009(1), the Chairperson has the following powers and duties:

(1) The duties of a presiding officer as prescribed by Roberts Rules of Order.

(2) The duty to appoint standing and ad hoc committees.

(3) Pursuant to ORS 526.016(3), in cooperation with the State Forester, the duty to determine where Board meetings are to be held.

629-010-0030

Agendas

The Secretary shall send an agenda together with the minutes of previously held committee meetings and the minutes of the last Board meeting to all members of the Board prior to each Board meeting.

629-010-0040

Order of Business

The order of business of Board meetings shall be determined by the Chairperson in cooperation with the State Forester. At the request of any two Board members, the Chairperson shall include a specific item on the agenda.

629-010-0050

Quorum

A majority of the members of the Board or a committee constitutes a quorum to do business.

629-010-0060

Meetings and Notice

The Secretary shall follow the procedures established by the Attorney General for giving notices of Board and committee meetings. Unless a meeting is called exclusively for the purpose of holding an executive session pursuant to ORS 192.660, copies of the meeting notices shall be sent to organizations and individuals that the Board may designate. In addition, a copy of the notice shall be sent to any organization or individual that has indicated to the Chairperson or to the Secretary an interest in the subject matter to be considered at a meeting.

629-010-0080

Committees

The Chairperson may appoint standing committees or ad hoc committees to consider matters of Board responsibility which are not feasible to be handled by the Board as a whole.

629-010-0090

Attendance

In accordance with ORS 182.020, the Secretary shall submit a copy of the minutes of each Board meeting to the Governor or the Governor's Assistant including members present and absent with an attachment indicating the members' reason for absence.

629-010-0100

Compensation of Board Members

If a Board member should elect to decline payment for compensation as set forth by ORS 292.495, the Board member shall submit a signed statement to that effect on forms available from the Administrative Secretary of the Forestry Department. After declining payment, a member may at any subsequent date choose to accept payment by submitting a written statement indicating this change.

Stat. Auth.: ORS 183.310(1), ORS 192.610 - ORS 192.710, ORS 526.016(4) & ORS 526.041(1)
Stats. Implemented: ORS 292.495
Hist.: FB 38, f. 6-10-74, ef. 7-11-74; FB 3-1992, f. & cert. ef. 3-10-92

629-010-0200

Charges for Copying and Purchasing Public Records

Pursuant to ORS 192.430 and 192.440, the Department of Forestry establishes the following fees and section:

(1) Copy Charges:

(a) Fees will not be charged for copies of public records, which the State Forester has determined to be appropriate for dissemination without charge, under Department statutes and policies. Fees for other copies will be charged as provided in this rule;

(b) A fee of 25¢ an image will be charged for copies made on standard office copy machines. This fee may be waived if fees total less than $2;

(c) The charge for certifying copies of public records shall be $5 for the first ten pages and 25¢ for each additional page. This is in addition to other fees charged;

(d) Office service labor will be charged for any service requiring excessive time beyond what is

usually offered by the Department as free public service for research, compilation, and supervision of public records use. This shall be at the hourly rate of the employee or employees selected to do the job, plus the current percentage for other personnel expenses. Employees will be selected based on the needed skills and availability. An average hourly rate may be used if more than one employee is required.

(2) Computer Processing Charges:

(a) Actual computer time will be charged for the specific job;

(b) Programmer, analyst, and clerical support time will be charged at rates noted in subsection (1)(d) of this rule;

(d) Other supplies will be charged at actual cost;

(e) A minimum fee of $5 will be charged for computer processing.

(3) Other Charges:

(a) Established costs will be charged for documents published by the Department, including booklets, maps, law books, and other materials;

(b) Actual costs will be charged for tape recordings, photographs, and other materials;

Stat. Auth.: ORS 183.310(1), ORS 192.610 - ORS 192.710, ORS 526.016(4) & ORS 526.041(1)
Stats. Implemented: ORS 192.430 - ORS 192.440
Hist.: FB 1-1986, f. & ef. 1-10-86; FB 3-1992, f. & cert. ef. 3-10-92

Parking at Department-Owned Facilities

629-010-0210

Purpose of Rule

The Department of Forestry has developed OAR 629-010-0210 through 629-010-0230 to describe the Department's policy regarding parking at facilities owned or controlled by the Department in compliance with ORS 276 .595.

Stat. Auth.: ORS 526.016(4)
Stats. Implemented: ORS 276 .595
Hist.: FB 8-1996, f. & cert. ef. 11-7-96

629-010-0220

Definition

"Department" means State of Oregon, Department of Forestry.

Stat. Auth.: ORS 526.016(4)
Stats. Implemented: ORS 276 .595
Hist.: FB 8-1996, f. & cert. ef. 11-7-96

629-010-0230

Procedures

The following procedures shall apply:

(1) The Department under the authority granted by ORS 276 .595, shall maintain a policy of not charging parking fees for vehicles or other equipment at all facilities owned or controlled by the Department.

(2) This policy will apply to all Department employees, Department visitors, members of boards, commissions, or committees, or any governmental entities.

Stat. Auth.: ORS 526.016(4)
Stats. Implemented: ORS 276 .595
Hist.: FB 8-1996, f. & cert. ef. 11-7-96

The official copy of an Oregon Administrative Rule is contained in the Administrative Order filed at the Archives Division, 800 Summer St. NE, Salem, Oregon 97310. Any discrepancies with the published version are satisfied in favor of the Administrative Order. The Oregon Administrative Rules and the Oregon Bulletin are copyrighted by the Oregon Secretary of State. Terms and Conditions of Use