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The Oregon Administrative Rules contain OARs filed through September 15, 2014
 
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PARKS AND RECREATION DEPARTMENT

 

DIVISION 54

HISTORIC CEMETERY GRANTS

736-054-0000

Purpose

The purpose of this division is to establish the procedures and criteria that the Oregon Commission on Historic Cemeteries will use in recommending Historic Cemetery Grants pursuant to ORS 97.780(3).

Stat. Auth.: 390.124(1) & 390.131
Stats. Implemented: ORS 97.780
Hist.: PRD 2-2005, f. & cert. ef. 3-23-05

736-054-0005

Definitions

As used in this division, unless the context requires otherwise, the following definitions apply:

(1) "Commission" means the seven-member body appointed by the Director of the Oregon Parks and Recreation Department (OPRD) to carry out the responsibilities of ORS 97.772 to 97.784.

(2) "Grant" means an award from the Historic Cemetery Grant program.

(3) "Historic Cemetery" means the definition provided in ORS 97.772.

(4) "Project Completion" means satisfaction of all requirements of a grant agreement as determined after review or inspection by OPRD.

Stat. Auth.: ORS 390.124 (1) & 390.131
Stats. Implemented: ORS 97.780
Hist.: PRD 2-2005, f. & cert. ef. 3-23-05; PRD 2-2008, f. & cert. ef. 2-15-08

736-054-0010

Intent

(1) The Commission intends to coordinate restoration, renovation, or maintenance of the state's historic cemeteries and to recommend projects and funding that help maintain and improve such historic cemeteries. Grants may be recommended in the following general categories:

(a) Protection and security;

(b) Restoration and preservation; and

(c) Education and training.

(2) The Commission may determine each funding cycle the types of projects, areas of focus, or thematic concentration that will determine what will be considered eligible to be recommended for project funding.

(3) The Commission may consider geographic distribution in reviewing grant applications.

(4) The Commission may recommend funding a grant application either in whole or in part.

(5) The Commission will give preference to applications that include cash or in-kind match. The Commission may nevertheless recommend grant funding for a project that does not include a cash or in-kind match.

(6) The Commission may establish minimum or maximum grant award amounts.

Stat. Auth.: ORS 390.124 & 390.131
Stats. Implemented: ORS 97.780
Hist.: PRD 2-2005, f. & cert. ef. 3-23-05; PRD 2-2008, f. & cert. ef. 2-15-08

736-054-0015

Eligibility

(1) Site -- To be eligible for a Grant, a burial place or cemetery must meet the definition of an historic cemetery as provided in ORS 97.772.

(2) Applicant -- The Commission may consider a grant application from any entity that meets the requirements of this section, including, but not limited to: an individual, a non-profit or other public or private organization, schools, state agencies, local governments, and tribal governments.

(a) An applicant for a grant must demonstrate that an auditable fiscal agent will receive and expend the grant funds.

(b) An applicant for a project that will affect property not owned by the applicant must provide the Commission with a copy of written authorization from the fee owner of the site of the project unless the cemetery is not owned or is abandoned.

Stat. Auth.: ORS 390.124 & 390.131
Stats. Implemented: ORS 97.780
Hist.: PRD 2-2005, f. & cert. ef. 3-23-05; PRD 2-2008, f. & cert. ef. 2-15-08

736-054-0020

Application Process

(1) When the Historic Cemetery Grant program has funds to award, the Commission will announce through a variety of media the availability of, application procedures for, deadlines and other information for applying for Historic Cemetery Grants.

(2) Applicants will submit an application in a format prescribed by the Commission.

(3) An application that contains multiple work items must be structured so that the Commission may award partial funding to a specific work item proposed in the application.

(4) Multiple applications by the same entity are not allowed.

Stat. Auth.: ORS 390.124 & 390.131
Stats. Implemented: ORS 97.780
Hist.: PRD 2-2005, f. & cert. ef. 3-23-05

736-054-0025

Evaluation of Applications

(1) Eligible applications received by the announced deadline will be evaluated by a Historic Cemetery Grants review committee, appointed by the Commission chair and containing at least one member of the Commission.

(2) The review committee will rank applications in order of priority based on the following criteria:

(a) Whether the application meets the Commission's funding priorities for that funding cycle;

(b) Whether the application has demonstrated the need for the project;

(c) Whether the applicant has demonstrated that adequate budget and financial controls are in place to properly administer the grant; and

(d) Any other criteria determined by the Commission prior to the announcement of the availability of grant funding, and which are contained in that announcement.

(3) The review committee shall recommend to the Commission grant funding recommendations up to the amount of funds that may be available in that biennium. The review committee may also rank several alternates in priority order that would be funded if any of the recommended grants are not awarded.

Stat. Auth.: ORS 390.124 & 390.131
Stats. Implemented: ORS 97.780
Hist.: PRD 2-2005, f. & cert. ef. 3-23-05; PRD 2-2008, f. & cert. ef. 2-15-08

736-054-0030

Award of Grants

(1) The Commission will review the recommendations of the Historic Cemetery Grants review committee and make its recommendations to the OPRD director. The Commission shall act by motion and vote at a public meeting.

(2) Awards will be subject to binding grant agreements between the OPRD and the grant recipients. The grant agreement will specify the terms and conditions of the grant award, generally including:

(a) The total project costs, the match or share to be provided by the grant recipient if any, and the amount of the grant;

(b) A statement of the work to be accomplished;

(c) Products to be delivered; and

(d) When the grant-assisted project may begin and a schedule for accomplishing work, reporting on progress, delivering products, and project completion.

(3) Generally, grants will be awarded at the beginning of the biennium.

Stat. Auth.: ORS 390.124 & 390.131
Stats. Implemented: ORS 97.780
Hist.: PRD 2-2005, f. & cert. ef. 3-23-05

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