State Parks and Recreation Department - Records Retention Schedule

Organizational Placement:

Agency: Oregon Parks and Recreation Department
Division: Policy and Planning
Unit: Coast Land Use/Ocean Shores
Program: Land Use Planning

Program Description:

The Land Use Planning program develops and administers standardized land use policies and review procedures for OPRD projects and activities. The program reviews government land use actions for impacts on OPRD properties, programs, or outdoor recreation stewardship responsibilities. The program assists OPRD field staff with compliance with local land use requirements and represents OPRD on regional land use planning and transportation projects such as US 101 Scenic Byways Subcommittee and Regional Problem Solving efforts.

Records Description:

The Land Use Project Records document the oversight and development of policies regulating land use.

Below is a record series list designating their retention:

049 Land Use Project Records - Retain 20 years, destroy.

In addition, the following records can be found in the State Agency General Records Retention Schedule: Correspondence, administrative rule records, legislative tracking records, and policy and procedure manuals (Administrative Records - 166-300-0015).

Agency: Oregon Parks and Recreation Department
Division: Policy and Planning
Unit: Coast Land Use/Oceans Shores
Program: Ocean Shores Planning

Program Description:

The Ocean Shores Planning evaluates permit applications for construction, installation of utilities, and removal of sand and other natural products along the ocean shore. The program develops and administers such permits for special events and commercial filming activities on the ocean shore. It oversees regulation of motor vehicle use and evaluates proposals to change or amend use zones for new and increased recreational uses such as sand sailing and horseback riding. The program is involved in preparing a coordinated beach access and ocean shore management plan with local, state and federal agencies on ocean resource management activities. Finally, the program is implementing Oregon's coastal zone management program in conjunction with other participating agencies and coordinating these activities with local governments

Records Description:

The activities of the program in overseeing ocean shore use are documented by the Closure to Motor Vehicle Requests, Miscellaneous Use Park Permits, Ocean Front Description Database, Ocean Shore Improvement Permit Exhibits, and the Ocean Shore Improvement Permit Files.

Below is a record series list designating their retention:

050 Closure to Motor Vehicle Requests - Retain 50 years, destroy.

051 Miscellaneous Use Park Permits - Retain 6 years, destroy.

052 Ocean Front Description Database - Retain 50 years, purge.

053 Ocean Shore Improvement Permit Exhibits, 1962-ongoing - Retain permanently, transfer to State Archives after 20 years.

054 Ocean Shore Improvement Permit Files, 1962-ongoing - Retain permanently, transfer to State Archives after 20 years.

In addition, the following records can be found in the State Agency General Records Retention Schedule: Correspondence and mailing lists (Administrative Records - 166-300-0015).

Agency: Oregon Parks and Recreation Department
Division: Policy and Planning
Unit: Outdoor Recreation Services
Program: Deschutes Scenic Waterway Recreation Area/Boater Pass

Program Description:

The Deschutes Scenic Waterway Recreation Area/Boater Pass program is developing a cooperative recreation management plan with Bureau of Land Management (BLM) and the Warm Spring tribes. It will implement a permit system and build institutional and physical infrastructure to support specific recreation goals. It will administer the plan through site monitoring and an ongoing review process. The program will oversee a notification process for development along the Deschutes Scenic Waterway and initiate legal proceedings on issues of interest to OPRD.

Records Description:

The Deschutes River Committee Records and the Lower Deschutes River Management Files document the program's role in developing and overseeing recreation and development along the Deschutes River.

Below is a record series list designating their retention:

055 Deschutes River Committee Records, 1992-ongoing - Retain minutes permanently, transfer to State Archives after 20 years. All other records, retain 20 years, destroy.

056 Lower Deschutes River Management Files, 1992-ongoing - Retain plans and supplements permanently, transfer to State Archives after 20 years. Other records, retain 15 years, destroy.

In addition, the following records can be found in the State Agency General Records Retention Schedule: Correspondence and administrative rule records (Administrative Records - 166-300-0015).

Agency: Oregon Parks and Recreation Department
Division: Policy and Planning
Unit: Outdoor Recreation Services
Program: Statewide Comprehensive Outdoor Recreation Plan (SCORP)

Program Description:

The Statewide Comprehensive Outdoor Recreation Plan (SCORP) program provides an overall strategy for state local, federal, and private recreation agencies operating in the State of Oregon. The program develops and implements SCORP within the bounds of the agency. The program also conducts surveys of attitudes and recreation trends to predict future use. Finally, the program distributes the plan and its supplements to state and local agencies.

Records Description:

The Statewide Comprehensive Outdoor Recreation Plan (SCORP) Records document the development, implementation, and distribution of the Statewide Comprehensive Outdoor Recreation Plan.

Below is a record series list designating their retention:

057 Statewide Comprehensive Outdoor Recreation Plan (SCORP) Records, 1983-ongoing - Retain final report permanently, transfer to State Archives after 20 years. All other records, retain 10 years, destroy.

In addition, the following records can be found in the State Agency General Records Retention Schedule: Correspondence and administrative rule records (Administrative Records - 166-300-0015) and grant records (Financial Records 166-300-0025)

Agency: Oregon Parks and Recreation Department
Division: Policy and Planning
Unit: Outdoor Recreation Services
Program: Willamette River Greenway

Program Description:

The Willamette River Greenway program provides oversight and management of 8000 acres along the Willamette River. Local government regulates development along the river but the program serves as an advisory body. The program evaluates proposals for development that would effect OPRD holding and coordinates the agency's response with affected parks and regional offices.

Records Description:

The Willamette River Greenway Records document the program's advisory and oversight role in development along the Willamette River.

Below is a record series list designating their retention:

058 Willamette River Greenway Records, 1967-ongoing - Retain founding records and reports permanently, transfer to State Archives after 20 years. Other Records, retain 20 years, destroy.

In addition, the following records can be found in the State Agency General Records Retention Schedule: Correspondence and administrative rule records (Administrative Records - 166-300-0015).

Agency: Oregon Parks and Recreation Department
Division: Policy and Planning
Unit: Outdoor Recreation Services
Program: State Scenic Waterways

Program Description:

The State Scenic Waterways program manages and administers scenic waterways for the State of Oregon. The activities of the program include landowner liaison, intergovernmental coordination, notifications, and appeals of court decisions. The program develops proposals for administrative and legislative changes to improve designated waterways. The program manages public involvement efforts.

Records Description:

The monitoring of development and documentation of resulting actions is found in the Scenic Waterway Notification Files. The planning of development policies is found in the Scenic Waterway Plan Records.

Below is a record series list designating their retention:

059 Scenic Waterway Notification Files - Retain 35 years, destroy.

060 Scenic Waterway Plan Records, 1990-ongoing - Retain final report permanently, transfer to State Archives after 10 years. Other records, retain 10 years, destroy.

In addition, the following records can be found in the State Agency General Records Retention Schedule: Correspondence, administrative rule records, and legislative tracking records (Administrative Records - 166-300-0015) and training records (Personnel Records - 166-300-0040).